Card with samples of signatures and seal impressions: sample filling and form. All the subtleties of design

Bank card functions

Every organization must have a bank account to conduct business activities. When opening an account, management submits to the credit institution a package of documents, the composition of which is determined by the instructions of the Bank of Russia and the bank’s internal regulatory documents. Such a package always includes a bank card with samples of signatures and a seal imprint; in 2022 it is as relevant as decades ago. Although most banking transactions now take place online, the obligation to confirm the signatures of officials authorized to manage finances has not been canceled.

IMPORTANT!

The document is necessary for bank employees to compare signatures on documents sent to the bank, especially on payment orders and checks, with reference samples made by authorized persons in the presence of employees of a credit institution or a notary. If there is a discrepancy, the operation will be denied.

The functions of the sample signature bank card are wider than it seems:

• it contains complete information about the client and his officials. it is easy to find out details, address and other data from the document without raising a personal file;
• it authenticates the autographs and credentials of officials.

Even if the client carries out most transactions through the client-bank system, the document is necessary to connect it and create an electronic digital signature for use.

IMPORTANT!

The director of the organization does not always sign the document himself; he has the right to delegate interaction with the bank to any employees or third parties. Their powers are confirmed by an order or power of attorney, and the authenticity of the signatures is certified by the head.

Is a seal imprint required?

The Civil Code of the Russian Federation does not oblige a legal entity to have a seal. Clause 5 Art. 2 of the Law “On Limited Liability Companies” dated 02/08/1998 No. 14-FZ indicates the right to use a seal. The same rule is stated in paragraph 7 of Art. 2 of the Law “On Joint Stock Companies” dated December 26, 1995 No. 208-FZ.

Important! Information about the presence of a seal must be reflected in the charter of the legal entity.

Conclusion! Thus, a legal entity is obliged to affix a seal on the card if the use of a seal is provided for by its charter.

An individual entrepreneur also makes a decision on the presence/absence of a seal independently.

Note! If a legal entity or individual entrepreneur does not have a seal, the “Sample of seal imprint” field on the card is not filled in or it indicates that the seal is not used (clause 2.8 of Appendix 2 to Instruction No. 153-I).

What form is provided by the Central Bank of the Russian Federation and banks

Bank of Russia Instruction No. 153-I dated May 30, 2014 (as amended on February 2, 2021) contains a unified card form for comparing signatures of bank clients. But it is not mandatory for use; the financial regulator only recommends this form. Banks have the right to independently develop a form convenient for them and use it when working with clients. VTB has one card with samples of signatures and seal imprints, Sberbank uses another, and Genbank uses a third. They differ slightly from those recommended by the Central Bank.

Such a difference in forms is not a problem for organizations and individual entrepreneurs; usually the current form is issued along with an application, questionnaire, agreement and other documents when opening a bank account. The requirements for filling it out are controlled by employees of the credit institution. Previously, it was mandatory to notarize each autograph, but now it is optional.

Card with sample signatures: form

The form of the card is given in the appendix to Instruction No. 153-I (No. 0401026 according to OKUD).

According to clause 7.1 of the Instructions, the bank has the right to develop its own card form and rules for filling it out, but the main details cannot be excluded from the established form:

• client (full name);
• abbreviated name of the client;
• block for bank marks;
• Full name and sample signatures;
• date of completion and signature of the client;
• space for the seal imprint (its size should allow the imprint to be placed freely);
• certification of the authenticity of the signatures.

The form is prepared by the bank or the client independently, if the standard form from Instruction No. 153-I is used.

Registration for budgetary institutions

Budgetary institutions have a special financial management procedure. They do not have current accounts in banks; they are serviced by divisions of the Federal Treasury of the Russian Federation (Part 1 of Article 220.1 of the Budget Code of the Russian Federation). For them, a special signature card is provided for the Treasury in 2022 - its updated form is valid from 01/01/2021, it was approved by order of the Treasury of Russia dated 10/17/2016 No. 21n (as amended on 04/01/2020). Its use is mandatory for all budgetary institutions that are serviced by Treasury departments.

ConsultantPlus experts discussed how to create a sample card for a cashier. Use these instructions for free.

Card form

Let us say right away that there is no generally required sample signature card for a bank. At the same time, Instruction of the Central Bank of the Russian Federation dated May 30, 2014 No. 153-I “On opening and closing bank accounts, deposit accounts, deposit accounts” (hereinafter referred to as Central Bank Instruction No. 153-I) suggests using one of two options:

1. Form No. 0401026 according to OKUD (OK 011-93) from Appendix 1 to the specified Instructions:

2. Or a form for a card of sample signatures and a seal imprint according to the internal form of a bank or other organization (it necessarily includes all the details of form No. 0401026 according to OKUD (see above)).

As you can see, the card in form No. 0401026 includes only 2 signature samples and does not include such details as TIN, KPP, OKPO, OKVED codes, etc. That is, it contains a narrowly limited amount of information.

Is a signature card filled out for each open current account?

For companies that have several accounts opened in different banks, a separate copy of the card with sample signatures and seal imprint, certified in accordance with all the rules, will be required. In documents for different credit institutions, it is allowed to indicate different authorized persons, if necessary and provided for by local regulations.

When opening several accounts in one credit institution, they most often make do with one common document, but it is permissible to issue a separate one for transactions on each account - it all depends on the requirements of the bank.

If a sample card with sample signatures for a counterparty is required, it is issued separately or a copy is requested from the credit institution. Employees and their autographs in such a document most often differ from banking ones, since managers, accountants and cashiers interact with credit institutions, and suppliers, managers, logisticians and other authorized employees interact with counterparties.

How to make a copy of a sample card for a counterparty?

In some situations, the counterparty needs his own sample card with sample signatures. In this case, the account holder can:

• contact the servicing credit institution - a copy of the bank card with sample signatures will be made by the bank and certified in the proper manner. Such a copy must be certified by the signature of the bank’s chief accountant (or his deputy) or another employee with appropriate authority (clause 7.3 of Instruction No. 153-I);
• contact the servicing bank to produce additional copies of the COP. Their number is not limited; Instruction No. 153-I directly indicates the possibility of using several copies of this document.

If the counterparty does not need a copy of the COP specifically from the bank, he can be presented with a sample card, the signatures and seal on which are certified by a notary - this card, just like a bank card, will serve for the purpose of comparing signatures and seals.

Also, nothing prevents a company that is not a credit institution from developing its own sample card form for its production purposes, which can be filled out with a counterparty without the participation of both a bank and a notary.

Who fills out the bank document

The main fields of the document are filled out by a representative of the organization - the bank's client, technical fields - by employees of the credit institution. Filling out is now allowed not only by hand, but also in an automated way - using a computer and printing equipment.

The main requirement is that their owners perform personal autographs with their own hands in the presence of a bank employee, the organization’s management or a notary.

IMPORTANT!

The use of facsimiles is prohibited!

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5. Sample. Sample form of contract with head enterprises (approved by Order of the Ministry of Labor of the Russian Federation No. 34 of March 29, 1991)
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   ... from the date of recalculation - from November 30, 1995, that is, the day the federal law of November 24, 1995 came into force. Head of the organization

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    ...give the victim a one-time benefit in the amount of rubles, and also compensate for moral damages (Article 25 of the rules) in the amount of rubles. Head of the organization

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    Employment agreement, contract → Sample. Order of the head of the organization on indexation of the amounts of compensation for harm (when indexing the amounts of compensation for harm)

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    Employment agreement, contract → Sample. Order of the head of the organization for compensation for damage in connection with the death of the breadwinner as a result of injury or other damage to health associated with the performance of work duties (in the case of the initial assignment of compensation for harm after death

    ...for five years is established on the date of payment). 4. compensate the family that lost its breadwinner for moral damages in the amount of rubles. Head of the organization

Design rules

When a representative of the organization fills out a sample signature card for the bank in 2022, he must adhere to the requirements from the instruction of the Central Bank of the Russian Federation No. 153-I.

IMPORTANT!

No erasures or corrections may be made. All entries are made clearly and legibly by one person, using one ballpoint pen (blue, black or purple) or using one font when typing on a computer.

If you use a unified document form (OKUD 0401026), you must fill in all fields and put solid dashes in empty spaces. The card must indicate:

1. The name of the account owner is full, as in the constituent documents, and abbreviated.
2. Name of the credit institution where the account is opened.
3. Name and number of the account on which transactions are carried out.
4. Contact phone number.
5. Full name persons whose signatures are being verified.
6. Sample signatures.
7. Date of completion.
8. Sample of a seal impression (not always).

A certification inscription confirming the authenticity of the autographs is placed in a special field. It does:

• notary;
• Head of the organization;
• authorized bank employee.

If necessary, the document is drawn up and certified in several equivalent copies.

Design rules

The card can be filled out on a computer (if the bank is ready to provide it in electronic format) or by hand with a blue, purple or black ballpoint pen (but in no case with a pencil).

The signature must only be original; the use of a facsimile signature (i.e. printed in any way) is strictly prohibited. Also, blots, inaccuracies and any corrections are unacceptable.

If a mistake was made when filling out the card, the damaged form should be destroyed and a new one filled out. Each bank sets the number of required copies of the card at its own discretion.

An important condition: either a bank representative or a notary must be present when signing.

Sample of filling out permitting documentation

This is what a sample card with sample signatures and seal impressions (front side) looks like when completed:

Reverse side with space for identification note:

Intended use

The main purpose for which the card is needed is as follows. When submitting documents to the bank to open a current account, the company thus represents what the signature of the head of the company looks like, as well as the company representative taking part in the account opening procedure and the seal. This is necessary in order to prevent misuse of the company’s details, as well as to avoid opening “wrong” accounts by persons who do not have the authority to do so.

In general, such a card provides an additional level of protection for a financial organization from fraud and theft of monetary assets. What awaits the enterprises themselves? When further attempting to cash out money or carry out an electronic transfer of funds from a registered current account, the company must submit an order from the director of the enterprise with a signature and seal, which must exactly match the details indicated on the card. If there is an inaccuracy or doubt about the authenticity of the signature/seal, the bank representative has the legal right to ask for a repeat order.

The personal signature, as well as the seal impression, must be clear and legible.

Related documents

• Bank account agreement (account mode) (Instruction of the State Tax Service of the Russian Federation dated April 15, 1994 No. 26)
• Bank account agreement with the condition of crediting this account
• Agreement for opening and maintaining a correspondent account between a commercial bank in Russia and a commercial bank located in another state (former union republic of the USSR)
• Agreement on the procedure for servicing document flow on a foreign currency account
• Agreement on the organization of settlements between banks and the formation of a debit balance in the context of the transition to servicing on a correspondent account
• Export letter of credit dossier. Letter of credit opened by a foreign bank
• Export letter of credit dossier. Shtafel
• Agreement for the provision of credit and cash services
• Agreement for opening an account and cash management services
• Agreement for settlement and cash services (current account agreement)
• Agreement on settlement and cash services
• Agreement on opening a current foreign currency account and cash settlement services
• Agreement on establishing correspondent relations (correspondent account agreement)
• Application to the bank to close a current account
• Application for opening a foreign currency account
• Application for opening a foreign currency account
• Application for opening an account
• Application for opening a bank account (appendix to the regulations on the commission for land privatization and reorganization of collective farms (state farms), approved by the Ministry of Agriculture of the Russian Federation on January 22, 1992)
• Job application without stamp
• Collection order for indisputable write-off of amounts of debt on customs duties