Certificate of acceptance and transfer of equipment. Equipment commissioning certificate

TRANSFER AND ACCEPTANCE ACT No. __________

__________________ “___”___________ 20__
__________________, hereinafter referred to as the “Supplier”, represented by __________________________________, acting on the basis of _____________ -, on the one hand, and _____________________________, hereinafter referred to as the “Recipient”, represented by _________________________________________, acting on the basis of _____________, on the other hand, have drawn up this act of acceptance and transfer regarding the following:

Reason for transfer:

__________________________________________________________________________

The cost of the transferred equipment is ____________ (___________________________) rubles ___ kopecks.

The Supplier transfers and the Recipient accepts the following equipment (the following goods):

Name ___________________________________________________________

model ______________________ manufacturer ___________________________________

serial number _____________________ year of manufacture _______________________

equipment: ____________________________________________________________________

__________________________________________________________________________________

The following is transmitted along with the equipment:

back side

The transferred equipment has been inspected.

___________________________________________________________

Full name, position, signature of the Recipient's official

Inspection result:

1. There are no complaints about the appearance, configuration, or transferred documents.

Signature: __________________ (signature transcript)

1. There are comments:

_____________Not really___________________________________________________________________________________________________________________________________________________________________________________________________________________________

_______________________________________________________________________________

Recipient's signature ________________ (signature decryption)

Supplier's signature ________________(decryption of signature)

ACT No. _____ commissioning

_______________ "___"___________ 20__

This act was drawn up by a commission consisting of:

Representatives of the Recipient ____________________________________________________________

____________________________________________________________________________________

Representatives of the Supplier (manufacturer) ___________________________________________

____________________________________________________________________________________,

Reason for obtaining equipment: ______________________________________________________________

Equipment identification _____________________________________________________________

Brand (model, type) ___________________________________________________________________

Serial number ____________________________ Year of manufacture _________________________________

Manufacturer ______________________________________________________________

Supplier company _____________________________________________________________________

Phone fax: _____________

2. Date of receipt of the equipment by the Recipient (date of the acceptance certificate)

3. Commissioning work was carried out from “___” _________ 20__. by "___" _________ 20__ enterprise (hereinafter referred to as the Contractor) ___________________________________, tel. _______________

_____________________________________________________________________________________

Name, postal address, phone number, contact person

Agreement with the Supplier No. ___ dated “___” _________ 20__ (copy attached)

4. As a result of commissioning work, defects were discovered: (listed if available) _______________________________________________________________________________

Defects_________________________________yes/no_________________________________resolved

Defects _________________________________________________________________ were not eliminated due to _______________________________________________________________________________

5. Equipment______________________complies__(suitable)___________________________

_____________ meets / does not meet the requirements of the operational documentation and is / is not suitable for further use

6. Claims against the manufacturer (supplier) _________ yes / no ___________________________

__________________________________________________________________________________

7. Instructing personnel on operating rules ________F.I.O. position, full name job title_

______________________________________________________________________________carried out

8. The commission’s conclusion is _________valid

9. Warranty period up to “___” _________ 20__.

Signatures of the commission members: signature / transcript

signature / transcript

signature / transcript

Download the document “Equipment acceptance and transfer certificate. Equipment commissioning certificate"

How to draw up an act

At the top of the document the title is indicated: “Equipment Acceptance and Transfer Certificate.” Next, indicate the place and date of drawing up the act. Information about the parties to the transaction - the organization that transfers the equipment and that receives it - must match the data given in the contract.

The main points of the acceptance and transfer procedure can be formalized in the act as follows:

• Record the fact of transfer of property from one party to the transaction to the other (in this case, you should indicate the details of the agreement, which is the basis for acceptance and transfer).
• Indicate information about the technical condition of fixed assets, appearance, and configuration. If there are any malfunctions or defects, this is also indicated in the report.
• Note that the receiving party has no claims against the organization that transfers the equipment, or reflect such claims if any.

The document is signed by the heads of organizations or authorized officials. If desired, it can be certified with seals, but this is not a mandatory requirement. By signing the document, the receiving party confirms that the property has been received in proper quality and quantity.

The sample equipment transfer certificate below can be used as a basis when drawing up a similar document for your organization.

You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

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How to draw up an equipment transfer acceptance certificate in 2021

1. The “header” of the act must contain the full title reflecting the essence of the document. It also contains information about the city in which the act was drawn up. The date is noted.
2. Below is information about the parties, their representatives and responsible persons.
3. Indicates that the device was indeed transferred. The agreement that became the basis for the execution of the act is noted.
4. Next, the transmitted device, its characteristics and other information are indicated. They often write that the recipient is completely satisfied with the quality and condition of the equipment.
5. Force majeure situations can be prescribed.
6. It is noted how many copies this document has.
7. The final stage is the affixing of signatures. The parties thereby confirm that they fully agree with the information provided.

Certificate of acceptance of the transfer of equipment for rent

When the transfer of a device is carried out under a rental agreement, force majeure situations are specified in the act. For example, if equipment breaks down or is destroyed, the tenant undertakes to restore it at his own expense. It is in the interests of the recipient to describe the technical condition of the device in as much detail as possible in the document. After all, the lessor will demand the equipment back in exactly the condition in which he handed it over.

Immediately before signing the document, it is recommended to carefully check whether the tenant actually received the equipment referred to in the document. Do not forget that after the act is signed, all responsibility for the serviceability of the equipment falls on the tenant. And he will be obliged to compensate for damage caused to the equipment during operation.

Sample

Certificate of acceptance and transfer of equipment for repair

When equipment is submitted for repair to a supplier or other third party, it is recommended that a corresponding certificate be issued. This document will always allow you to prove that one company actually transferred the equipment to another company for repair and examination. This act can be drawn up not only between organizations. The parties here can also be individuals, and the object of the transaction can be equipment used in everyday life.

Sample

Certificate of acceptance and transfer of equipment upon sale

Frequent transactions between companies include the purchase and sale of devices and various equipment. However, such a document only indicates an agreement between the parties. And the corresponding act allows you to confirm the fact of transfer. It is this that will become an annex to the already drawn up agreement. There are usually two participants in a transaction. However, with mutual consent, a third party can be involved in the transaction. This is usually done when transferring complex and expensive equipment. It is also necessary to remember that if the deed is not signed by one of the parties, it is not considered valid. If a controversial situation arises between the parties to a transaction, a document without signatures cannot be used as a supporting document.

Sample of equipment acceptance certificate for sale

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Rules for drawing up an act

Organizations can draw up an equipment acceptance and transfer certificate in free form or according to a template specially created within the enterprise, the main thing is that it contains detailed data about each of the parties, which must exactly match those specified in the agreement or contract. This is necessary to avoid the common situation where, due to one wrong letter (e instead of e) or an error, it may turn out that “they entered into a transfer agreement with one company, but accepted it from another.”

This act must include a list of equipment indicating manufacturers, brands, serial numbers, quantity and cost. It should also indicate the appearance, physical condition, equipment, malfunctions (if any), etc., that is, all those parameters that were recorded during the preliminary inspection of the equipment.

If the level of equipment requires the presence of a highly specialized specialist during acceptance and transfer, then his signature must also be contained in the document and confirm the quality of the transferred equipment.

The list of equipment can be included in the main document or issued as a separate appendix to the act. The act must be certified by the management of the enterprises between which the transfer took place.

The document can be drawn up either on the company’s letterhead or on a regular A4 sheet.

The act must be drawn up in two copies, and if third parties participate in the transfer procedure, the number of copies must be equal to the number of participants in the transfer procedure.

Each copy must be certified with original signatures. If necessary, special technical documentation can be attached to the document (information about it must be indicated in the act).

Related documents

• Certificate of acceptance of products for quality (Certificate of defects)
• Salary accrual and payment sheet
• Layout of the collective agreement
• The employer's response to the proposal to start collective bargaining
• Proposal of the trade union organization to start collective bargaining
• Workers' proposal to start collective bargaining
• Order on holding collective negotiations for the preparation and conclusion of a collective agreement
• Order on holding collective negotiations for the preparation and conclusion of a collective agreement
• Minutes of the general meeting (conference) of the collective of workers
• Model charter of a mutual aid fund under a trade union committee
• Instructions for filling out the preliminary medical examination form
• Form for preliminary medical examination
• Subscription for cooperation (Information)
• Extract from the minutes of the general meeting (conference) of employees on the adoption of a collective agreement
• Extract from the minutes of the general meeting (conference) of employees on the election of an authorized representative of employees for concluding a collective agreement
• Journal of the authorized (trusted) person for labor protection of the trade union organization
• Application to the accounting department for the transfer of wages to a bank card
• Collective agreement
• Safety note on transfer of inventory items for temporary storage
• Safe receipt of transfer of property for safekeeping

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Form of the act

The law does not provide for the mandatory use of a unified form when drawing up this act. That is why many companies use a free style when composing. The document is drawn up as an addition to any agreement. This could be a sale, gift or rental transaction. Some organizations develop special templates for these purposes.

In many ways, the structure of the act depends on the functional characteristics of the organization. For example, complex equipment may be subject to transfer, which must first be checked and test run. In this case, the results of all preliminary tests must be displayed in the document.

What is an act of acceptance and transfer of equipment?

After any transaction is made between organizations related to a change in the location of equipment, this fact must be documented. Naturally, both parties must have copies of the act. By signing the act, the recipient documents that he has received the equipment. If necessary, a note is made that the device is working and meets all standards. There are situations when, after inspecting the equipment, or during its test run, some minor malfunctions are discovered. Detailed information about them also needs to be included in the act. In this case, the recipient indicates that he agreed to accept the equipment in this condition. Often this document is used in legal proceedings.

However, it is not always possible to use a free style when drawing up an act. In certain situations, unified documents are used:

• OS-14 is issued when there is a need to keep records of devices transferred to the warehouse. In this case, the device acquires the status of a fixed asset, entering the balance sheet of the enterprise;
• OS-15 is compiled when the device is transferred for installation. The form is intended to record the fact of such transfer;
• OS-16 is issued when defects and malfunctions were identified during configuration, testing or installation of equipment.