Order for employment in form T-1a: sample 2022

Why do we need a collective employment order?

In accordance with Art. 68 of the Labor Code of the Russian Federation, an employer who registers a person (or a group of people) for work is obliged to issue an administrative document on such registration. If one person is hired, then it is optimal to use the unified T-1 form. If there is a group of people, you can use form T-1a. Both forms were approved by Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 No. 1.

The hiring order must be given to the employee for signature no later than 3 days after the actual start of work. After this, he can request a certified copy of the document from the employer at any time.

The fact that the T-1a form requires information about several employees at once (including information about their salary and working conditions) requires the employer to be careful in applying the document in practice.

An employee may not be too happy about his co-workers finding out how much he gets paid. Moreover, the person in respect of whom the order was issued has the right at any time to request from the employer a certified copy of it (which will contain data about other employees). It is unknown into whose hands the document will then fall.

Therefore, many employers, in order to avoid the risks of disclosing personal data of employees (salary is a type of such data), prefer to use the T-1 document - in the required number of copies - rather than T-1a when applying for a job.

But with a competent approach to ensuring the non-disclosure of “personal secrets” of some employees by others (as an option, through the conclusion of agreements on such non-disclosure), the use of the form is a completely legal and, most importantly, convenient option for complying with the formalities provided for by the Labor Code of the Russian Federation. Especially in a large enterprise with similar positions.

current form T-1a in 2022.

Order for employment (form T-1 and T-1a)

Home / Personnel documents

Table of contents:
1. Is it necessary to use these forms?

2. Grounds for issuing the order

3. Instructions for filling out the T-1 form

4. Sample of filling out form T-1

5. Instructions for filling out form T-1a

6. Sample of filling out form T-1a

7. Duration and place of storage of the document

The employment order is included in the package of documents that are drawn up when concluding an employment contract with an employee.

This is the main document that confirms the hiring of a new employee, primarily for the accounting department, because the employment contract is kept by the personnel officer and is not a document for general use, since it may contain confidential information or a trade secret.

To register the admission of new employees in personnel records, unified forms are most often used: T-1 and T-1a. T-1 is intended to register one employee, and T-1a is used if it is necessary to register 2 or more employees.

Download form T-1 or form T-1a
Download a sample of filling out form T-1 or form T-1a

Is it necessary to use these forms?

Currently, it is not necessary to use unified forms. The legislation allows you to develop your own forms. But at the same time, it is necessary that the new form contains all the mandatory data that is written in the unified form T-1 or T-1a.

Grounds for issuing an order

The basis for the employment order is the employment contract. Not an application for employment, but a formalized and signed employment contract.

Briefly, the hiring procedure is as follows:

Writing an application by a future employee
Familiarization with all documents relating to job responsibilities and work of the company;
Registration and signing of an employment contract;
Making an order;
Registration of a personal file, which includes copies of the employee’s documents, an employment contract, a copy of the employment order and a personal card in the T-2 form.

Thus, we can conclude that the employment order is not the main document for formalizing labor relations, but its preparation is a mandatory step. After the order is issued, its original remains in the personnel order book, and its copies are used for the following purposes:

Submitted to the accounting department to include the employee in payroll;
To the head of the structural unit to which the employee is hired, to inform and enter it into the work time sheet.
In the employee's personal file.

Instructions for filling out the T-1 form

Form T-1 is intended for registration of one employee. The procedure for filling it out is as follows:

Name of company

It should be included here in full, without abbreviations. It is allowed to enter an abbreviated name (if available) in brackets, as in the constituent documents. This procedure is established by Decree of the State Standard of the Russian Federation dated March 3, 2003 No. 65-Art.

The above document is valid only until 07/01/2018, and then GOST R 7.0.97-2016 will come into force, but it also contains the same requirement regarding the name as a document requisite.

All the above rules fully apply to individual entrepreneurs.

OKPO code

Next to the name there is a small field reserved for OKPO; the data for filling it out is taken from the list of codes issued by statistical authorities when registering a company. But leaving this field empty will not be a serious mistake.

“Get Hired” field

Next to this field there are two lines: the top one indicates the date from which the employee began working for the company. The lower one is filled out only if the end date of the employment relationship is known, that is, a fixed-term contract has been concluded with the employee (temporary to replace an absent employee, to perform seasonal work).

But even in this case, it is not always possible to fill out this line, since a fixed-term employment contract can be concluded before the occurrence of a certain event, and not until a specific date. Therefore, if the exact end date of the work is unknown, then the second line remains empty.

Next, the employee’s last name, first name and patronymic in full, in the genitive case.

Personnel Number

This is an individual employee code in a given organization, which is assigned upon hiring. Since the mandatory assignment of personnel numbers is not provided for by current legislation, this field is filled in only if it is available.

Structural subdivision

If the organization does not have one, then this line remains empty.

Employee position

The job title must be entered exactly as in the employment contract and staffing table, without abbreviations.

Conditions of employment

Here marks are made about the nature and conditions of work, that is, the term (temporary, permanent) and type (main place of work, part-time work) of the employment contract. A note is also made here about the number of bets, if it differs from one.

For example, if the new job is the main one, and the contract is indefinite, then the following entry will be made: “for an indefinite period, at the main place of work.”

Payment information

These are lines intended for entering information about the employee’s salary. The nature of their design assumes that certain figures will be entered, but in practice this is not always possible, since the employee may be set piecework wages or a tariff for a certain time, and allowances are most often expressed as a percentage.

In this case, you can indicate the type of remuneration and make a link to the document in which it is described in detail, or copy during this period the procedure for remuneration as it is described in the employment contract. In any case, you must fill it out.

The next line states the probationary period established for a particular employee;
Basis for the order: as mentioned above, the employment contract serves as such a basis, and therefore its date and number are indicated here.
After filling out all the data, the order is signed by the head of the organization (or individual entrepreneur);
The final stage of issuing an order is familiarization with the employee, who signs and dates it.

You can copy an order for accounting and other departments without the employee’s signature. The document will have legal force after it has been signed by the manager. But for a personal file, it is still better to make a copy after the employee has reviewed it.

Sample filling T-1

Instructions for filling out form T-1a

The form with the letter “a” differs from the previous one in that its main part is presented in the form of a table and involves registration of the reception of several people at once, and they do not necessarily have to be received on the same day.

The order details are filled out similarly to the T-1 form. If the order is generated in the program, they will be entered automatically.

The procedure for filling out the tabular part of form T-1a:

Last name, first name and patronymic - entered in full.
Personnel number - when used.
Structural unit - if available.
Position – full name identical to that specified in the employment contract.
Tariff rate (salary) - the procedure for filling out is similar to the T-1 form.
Reason – two separate columns are provided for the number and date of the employment contract.
The work period is divided into two columns: the first contains the date of acceptance, the second is filled in only if the contract is fixed-term.
The probationary period is in accordance with the employment contract.
Employee signature and date of review.
Manager's signature.

This way you can add as many employees as you like. But, although the same reception date is not a mandatory requirement, it is worth remembering that the law gives only 3 days to register each employee. This period is established by Art. 67, 68 Labor Code of the Russian Federation.

In practice, this means that after the future employee has written an application for employment and has been familiarized with all local regulatory documents, the employer actually allows him to work, and the employment contract and order must be drawn up no later than 3 days later.

Sample filling T-1a

Duration and place of storage of employment orders

The original employment order is stored in the order book until the end of the calendar year in which it was issued. At the end of the year, the book is properly bound and sent for storage to the organization’s archives.

Employment orders must be kept for 75 years and in the event of liquidation of the company they must be transferred to the state archive.

Read in more detail: Order for employment

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Employee personal card (form T-2)
Sample of filling out form T-54
Sample personal file of an employee
Order to dismiss an employee (form T-8 and T-8a)
Employee's personal account (form T-54)
Service assignment (form T-10a)
Sample of filling out form T-61
Calculation note upon dismissal (form T-61)

What is the penalty for not receiving a job order?

If a person actually works at an enterprise, while the enterprise itself does not issue an order to hire him (personally - using the T-1 form, or in a group format - using the T-1a form), then the Labor Inspectorate, having discovered this fact, will fine (clause 1 of article 5.27 of the Code of Administrative Offenses of the Russian Federation):

official of the employer's organization - 1-5 thousand rubles;
employer as an individual entrepreneur - by 1-5 thousand rubles;
employer as a legal entity - by 30-50 thousand rubles.

The same applies if the order was drawn up late (later than 3 days), or if the information in it does not coincide with those reflected in the employment contract.

In case of a repeated violation (committed a year or later after the issuance of a particular fine), sanctions are provided (clause 2 of Article 5.27 of the Code of Administrative Offenses of the Russian Federation):

in relation to an official - a fine of 10-20 thousand rubles (or disqualification for 1-3 years);
in relation to individual entrepreneurs - a fine of 10-20 thousand rubles;
in relation to a legal entity - a fine of 50-70 thousand rubles.

The fine is a multiple of a figure reflecting how many employees remained unregistered due to the lack of an order. If the company employs 10 people, then if the order is not issued in a timely manner, the employer-legal entity will receive a fine of up to 300 thousand rubles.

We fill out the order for employment T-1a sample 2022

The document provides sequentially:

Name of the employing company (full name of the individual entrepreneur), code according to OKPO (if it is not known exactly, it can be found here).
Number and date of the order. The date of the order must correspond to the date of actual start of work by people who are hired by the company. Or - the date they started working in the future.
Information about the employees being registered: full name; personnel numbers; structural divisions within the company (if any); positions (ranks, qualification classes); salaries; allowances; dates and numbers of employment contracts; periods of work (for open-ended contracts - without specifying the date of dismissal); duration of the probationary period (if it is established for a specific employee).

Each employee then signs next to his full name (and the corresponding information on working conditions). The order is signed by the head of the enterprise, also indicating his position and deciphering the signature.

sample of filling out form T-1a in 2022.