When applying for a job, the law does not provide for applications according to a single, strictly established template. Moreover, the legislation does not require employees to write a job application at all - today this document may well replace the conclusion of an employment contract. However, the current reality dictates its own rules.
Examples of job applications:
— Application for employment by a foreign citizen — Application for employment with a probationary period — Application for employment by way of transfer
First of all, the fact of writing such a statement records the voluntary expression of the will of the person, which in turn helps in the future to protect the employer and subordinate from mutual claims and clarification of relations in court.
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Is this document necessary?
The documents that are required during registration are listed in Article 65 of the Labor Code of the Russian Federation. But this exhaustive list does not include a job application. Required papers include:
- passport or other identification document;
- work record (except for cases of part-time employment or first employment);
- SNILS;
- for those liable for military service - a military registration document;
- diploma of education (if necessary - if the job requires special training).
For certain positions for which persons with a criminal record or administrative penalties for drug use are not allowed, certificates of no criminal record or administrative punishment will be required. When applying for a job for the first time, the employer will issue a SNILS and work book for the new employee.
Why then is it almost always necessary to apply for a job? Simply because it is convenient when maintaining personnel document flow. On this paper, notes are made by an employee of the HR department, for example, that documents from the applicant have been accepted, and the resolution of the head of the organization is also put there: to accept the position or refuse. This is an interim agreement between the manager and the future employee, which specifies some of the nuances of the employment relationship being formalized, such as, for example:
- the date from which the person begins his duties;
- the future employee does not have a work book (which means the organization needs to get one);
- nature of work: part-time or part-time employment, etc.
Whether or not to draw up this paper is decided differently in each organization, but, in any case, the basic conditions of the employment relationship are prescribed in the employment contract: position, duties and rights, salary, work and rest hours and other important points. And only on the basis of an employment contract, in accordance with Article 68 of the Labor Code of the Russian Federation, is an employment order issued.
What is it about
The application is not mandatory when applying for an employee, but some organizations prefer to receive such a document from candidates. It does not have legal force, there is no established template for a job application form, but psychologically the fact of personally contacting the employer makes the employment procedure in some organizations more comfortable. And in some companies it is part of the process of registering employees for a position: the personnel officer receives a paper with the manager’s visa and indicating the specific position and working conditions.
IMPORTANT!
But in other regulatory legal acts there are cases when a form is necessary. For example, in paragraph 1 of part 2 of article 26 of the Federal Law of July 27, 2004 No. 79-FZ “On the State Civil Service of the Russian Federation” it is stated that a citizen entering the civil service, when concluding a service contract, presents to the employer’s representative, among other things, a statement with a request to enter the civil service and fill a civil service position.
What to pay attention to
Federal laws define cases when a job application must be submitted - this rule applies to employment:
- for the civil service (clause 2 of Article 16 of the Federal Law of April 27, 2004 N 79-FZ);
- for municipal service (clause 3 of Article 16 of the Federal Law of March 2, 2007 N 25-FZ).
In other cases, the employee does not have to write such a document, since this is his right, not his obligation. But it is difficult to find grounds for such a refusal, and why: signing the document will not take much time. Many companies have created templates where all you have to do is enter information, date and sign.
Structurally the paper looks like this:
- header in the upper right corner: to whom (name of the manager’s position, name of the organization, full name of the manager);
- from whom (full name of the employee, sometimes - address);
You can write the text entirely by hand, or substitute the necessary information into the template, or type it on a computer, print it out and sign it yourself - any option is allowed.
When applying for a job with an individual entrepreneur, and not with an organization, the type of document changes slightly. In the upper right corner, instead of the inscription “General Director (Director)” they write “Individual Entrepreneur”.
When completing the transfer procedure, indicate from which organization and from which position the transfer is taking place (this information will be required by the personnel employee to make an entry in the work book).
When applying for part-time employment, indicate its type: internal or external.
Contents of the recruitment application
The content of an application for personnel selection may vary, since there is no single form for it. The fundamental difference between the document submitted to the recruiting agency will be the presence in it of a section devoted to information about the employer.
Other information can also be divided into sections for ease of working with it. dedicated, for example:
- job responsibilities;
- professional requirements for the candidate;
- working conditions;
- the procedure for remuneration;
- additionally provided social guarantees;
- characteristics of the personal qualities of the future employee;
- hints about the preference of previous jobs available to a candidate for a vacancy;
- requirements for the timing of vacancy closure.
For an option to fill out a form that can be used by the HR department and be included as part of a form developed by a recruiting agency, see our website.
Sample application for recruitment
Who signs the application
The document, in addition to the applicant himself, is signed by the manager in whose name it was drawn up. An indication of the execution of the document is drawn up on the same paper in the form of a written resolution. This inscription is usually located in the upper left corner of the sheet.
The manager sums it up with one phrase and leaves it on the document. For example,:
- "recruit";
- "design";
- "to order";
- “I don’t mind”;
- “to the HR department in accordance with the established procedure.”
The director puts a signature and date next to the resolution.
For an employee, the director’s mark and signature on the application serves as a guarantee of employment and protection against unreasonable refusal to hire for a position. Although this document, we repeat, does not formally have legal force, the employment relationship is determined by the employment contract and order.
This option with the manager’s resolution will be useful as a sample:
Design rules
Like any other office document, the petition is written in an official business style in compliance with the requirements of business correspondence . It should reflect:
- outgoing data about the organization and the leader;
- details of the recipient organization, position, surname, initials of its head;
- the nature of the request to hire the former employee;
- a description characterizing the candidate’s professionalism and personal qualities that contribute to the high-quality performance of job duties;
- a conclusion containing a request to satisfy the application for a specific employee;
- date and signature of the manager sending the document.
Copies of documents on advanced training courses completed, awards and commendations received by the employee can serve as proof of merit at the previous place of work.
It is important not to forget about the absence of grammatical, spelling, stylistic and other errors, typos, and repetitions in the document. You should not deviate from the official business style so that the addressee understands the seriousness of the request being made. Politeness, brevity, logic - these are the criteria by which a potential employer will evaluate the application sent to him.
Application from a minor
Article 63 of the Labor Code of the Russian Federation is devoted to the peculiarities of concluding employment contracts with minors; it determines the age at which it is permitted to conclude such agreements.
- Teenagers who have reached the age of 16 have the right to sign employment agreements on their own, which means they write an employment application on their own, similar to the standard version for adult workers.
- A 15-year-old child who has graduated from school early or is continuing his studies is allowed to independently apply for a job, but only if he performs light work that does not cause harm to health or damage to his studies.
- From the age of 14, a child who is studying at school is allowed to work in his free time only with the permission of one of the parents and the guardianship and trusteeship authority.
- Children under 14 years of age are recruited only to work in cinema, theater or participate in sports competitions, subject to the consent of the parent (guardian) and the guardianship authority. Athletes require a medical examination. If the child is under 14 years of age, the employment contract is signed for him by the parent, and the parent also submits a request for employment.
In accordance with the law, children under 15 years of age require the consent of their parents and guardianship authorities to be employed. In this case, the admission document from the applicant differs from the standard one. The parent or guardian expresses his consent both in the form of a separate document (it is called “Consent”), and in the form of an addition to the application. Here are 2 examples of writing an application for admission of a minor, including parental consent:
- from a teenager 14 years old - the document is supplemented with parental consent;
- from the parent of a child under 14 years of age.
The text in the first case looks like this:
Please hire me at Kamelia LLC for the position of assistant secretary for the summer holidays from July 1, 2022 to August 31, 2022
(date, signature, transcript)
I, Irina Borisovna Morozova, agree to employ my daughter, Tatyana Ivanovna Morozova, at Kamelia LLC for the position of assistant secretary for the summer holidays from July 1, 2022 to August 31, 2020. I am familiar with the internal labor regulations, the child’s job responsibilities and working conditions.
(date, signature, transcript)
In the second case:
I ask you to accept my son, Yuri Viktorovich Maltsev, at Cinema LLC as a supporting actor from April 17, 2022. I am familiar with the internal labor regulations, the child’s job responsibilities and working conditions. I give my consent to the employment of my son, Yuri Viktorovich Maltsev, at Cinema LLC as a supporting actor to perform light work that does not interfere with learning and does not harm health.
(date, signature, transcript)
Sample job applications
When enrolling in a company, a petition is written in free style. However, it is worth mentioning that some large institutions use their own developed forms, but this is rarely the case in life.
The enrollment form for the company is filled out on A4 sheet, either manually or on a PC, followed by printing on a printer.
The following materials must be presented with the form:
- Identification form.
- Work book (if available).
- Certificate of education.
- SNILS.
- TIN.
- Information about children (not all employers require this).
- Certificate of military service.
Example of an application with a probationary period
According to Art. 70 of the Labor Code of the Russian Federation, the employer has the right to set a probationary period for a new employee. The duration of the tests cannot be more than 3 months.
To the Director of Domovenok LLC
Zalivastov Igor Semenovich
From Yulia Andreevna Gerasimenko
Statement
I ask you to hire me as a milking equipment operator from 03/01/2021 with a probationary period of 2 (two) months.
Signature (full name)
date
