Error code 508 when sending a sick leave logical control error

Deciphering the error code

The 4-FSS report is required for preparation by all employers registered in the Russian Federation (justification - Law of July 24, 1998 No. 125-FZ). The reporting form template was approved by Order No. 381 dated September 26, 2016. The form is drawn up and submitted to the regulatory authority taking into account the following deadlines:

• when sending a paper version of the report, it must be completed by the 20th day of the month following the expired reporting quarter;
• when generating and sending 4-FSS electronically via TKS, the deadline is shifted to the 25th day of the month following the quarterly reporting period.

If at the time of submitting the document error code 508 appears in the FSS report, then the form will not be accepted by the regulatory authority. The deadlines remain the same. The corrected report file must be submitted within standard time limits.

To avoid delays and refusals to accept the report, it is recommended to conduct an independent preliminary check of the completed form. Code 508 – errors in the logical control of the FSS report.

The program on the FSS website allows you to upload a completed electronic document with reporting data or enter the numbers manually on the portal and check for compliance according to key criteria:

• compliance with control ratios;
• use of the current form;
• whether the logical control will be passed (error 508);
• using the correct formats.

After automatic checking, the program provides results about detected inaccuracies and problems (if any). If positive results are achieved, the report can be sent to the regulatory authority. If a message is displayed that a logical error 508 has occurred, the FSS will not be able to see and accept this version of the report. This code means that the document could not pass the automatic system of format-logical type of control.

If the reporting form is rejected, the policyholder receives a notification with problems and codes for deficiencies listed in it. In situations where a 508 error is displayed, it is imperative to correct it and comply with the standard deadlines for submitting the document. Reasons why this type of code may appear:

• the information was not downloaded in full from the accounting program used by the employer;
• the software containing the reporting forms to fill out is outdated and produces outdated document forms.

If it is impossible to independently eliminate the shortcomings and pass the logical control (error 508), the FSS recommends using the official website of the government agency and filling out a report on it. A function has been introduced for employers to check a document and send it from the Social Insurance Fund website. To use the service for transferring forms through the social insurance portal, you must go through the registration procedure.

Responsibility measures

The report is considered accepted if, when checking it, the program does not produce any error information. If there is information about existing problems and shortcomings, they must be promptly eliminated. This rule applies to all situations where error 508 is recorded; when sending sick leave or a report, this code means there are technical problems. The principle is established by law according to which the deadline for submitting documents is not extended if errors are detected.

If the employer managed to meet the deadlines and submitted the correct version of the reporting form on time, no liability measures will be applied to him. If the time frame is violated and reporting is delayed (and due to errors), a fine is imposed for each month of delay - a full monthly interval or not, it does not matter. Amount of penalties:

• calculated at the rate of 5% of insurance premiums that were recorded as accruals for the period of the last 3 months;
• the minimum amount of punishment is 1000 rubles;
• The maximum penalty percentage is 30%.

If the deadline for reporting to the Social Insurance Fund, submitted in electronic format, is missed, the organization is issued a fine in the amount of 200 rubles. The head of the company may be found guilty of committing an administrative offense. In this case, the fine is assessed in the range of 300-500 rubles (Part 2 of Article 15.33 of the Administrative Code).

In what ways can I submit Form 4-FSS?

Employers who employ hired workers are required to submit Form 4-FSS and the accompanying injury report, containing information on contributions paid for accident insurance, once a quarter. The regulatory basis for calculating and paying premiums for injury insurance is the Law “On Insurance against Industrial Accidents and Occupational Diseases” dated July 24, 1998 No. 125-FZ.

If the organization is small and employs no more than 25 people, the form can be submitted on paper, electronically or through the MFC. Organizations with an average number of employees of more than 25 people must submit information only electronically, before the 25th day of the month following the quarter for which the information is submitted. Violation of the method of submitting a report is punishable by a fine of 200 rubles.

The FSS authorities confirm receipt of the report with a receipt (if the report was submitted in paper form) or an inspection protocol (if the report was submitted electronically).

Examples

The accountant creates reports and submits them in electronic format. An error “508” was detected in the document, as a result of which the file was sent back. The accountant quickly corrects all shortcomings and submits the corrected document. It is successfully verified by the 20th and goes to the FSS. In this case, making a mistake does not entail any penalties.

Let's look at another example. Previously sent reports were returned due to error “508”. The accountant corrects all the shortcomings and submits the file on the 19th. However, the document passes all stages of verification only on the 21st. A file is considered submitted only when it goes through the full review cycle. Consequently, deadlines are missed. The company is held accountable. A fine of 200 rubles is imposed.

FOR YOUR INFORMATION! To prevent missed deadlines, you need to send the first version of the report in advance. You need to allow time for the fact that you may have to correct shortcomings.

Step-by-step instructions for fixing error 508

So, if there is an error 508, the calculation is returned for revision. The procedure for further actions is the same for all obligated persons. (click to expand)

If the errors were corrected, the calculation successfully passed control and was accepted, the Social Insurance Fund authorities notify the obligated person about this. A confirmation of acceptance of 4-FSS is sent to him.

How to fix it

Correcting logical error 508 in the hospital Social Insurance Fund is quite simple: you should carefully study the inspection protocol and correct these shortcomings. Usually the protocol clearly indicates which element of the file did not pass the format-logical control.

If, after adjustment, code 508 appears again, call the hotline of the territorial social insurance fund. The telephone numbers of regional branches are listed on the official website of the Social Insurance Fund. In addition, users have the opportunity to ask a technical question regarding certificates of incapacity for work in the technical support of the Social Insurance Fund.

Common protocol errors and how to resolve them

A complete list of error codes and their interpretation can be found on the FSS website.

1. The most common error code in the FSS Form 4 verification protocol is error 508, which means that the file format is incorrect and the calculation has not passed format-logical control.

Its main reasons:

• When filling out a report in the 1C program, only part of the data is uploaded;
• The program for generating the report has not been updated.

In this case, the report can be filled out on the official FSS website portal.fss.ru (tab “Form 4-FSS”), and then download the correct file and send it through your telecom operator.

Sending is also available from the portal of the fund itself, but before this you need to register on the site and request a digital signature key. You need to take these steps in advance so as not to miss the deadline for submitting the calculation.

1. Error code 503 in the FSS report means that the file name specified is incorrect and does not match the XSD schema.

According to Appendix 1 to the FSS order “On the implementation of secure exchange of documents in electronic form...” dated 02/12/2010 No. 19, the file name should look like this:

<policyholder number>_<accounting year>_<reporting quarter>. xml.

For example, 1234567891_2020_12.xml.

In this case, the policyholder number is a 10-digit digital designation of the payer’s registration number. It must correspond to the registration documents. The accounting year is written in YYYY format, for example 2022. The reporting quarter must contain 2 digits: for the 1st quarter it is designated 03, for 6 months. — 06, 9 months. - 09, years - 12.

To fix error 503, you need to rename the file or generate the file in the program and upload it again.

1. Error 598 in the FSS report means that the provided file contains a TIN that does not match the registration number of the policyholder.

The reason may be the erroneous entry of information into the database by the special communications operator through whom the calculation is signed and sent, as well as an error by the accountant.

To resolve discrepancies, you must check the Taxpayer Identification Number and Registration Number on the cover page of the form. If no errors are identified, you should contact a representative of the operator’s company and check the data in their database.

Keep in mind that the courts do not consider an error in the policyholder's registration number to be a sufficient reason for not accepting a settlement. Read more about this in the material “An error in the registration number is not a reason for a fine for failure to submit 4-FSS.”

The three most common problems when working with electronic signatures

1. The procurement participant certificate is not displayed on the electronic platform
2. Electronic signature does not sign documents
3. The system gives an error when logging into the electronic platform

In fact, there may be many more errors, but we will analyze the main ones and their causes, and also outline possible ways to eliminate problems.

The most important thing is to remember that for the electronic signature to work correctly, you must use the Internet Explorer browser no lower than version 8 and, preferably, no higher than 11 (with version 11 there is no guarantee of stable operation of the signature).

This is the same problem that I had to face. Surprisingly, with such an error, some sites work with the certificate without problems, while others simply do not notice it. Probably, in cases where such a certificate is valid, the path to the main certification authority is not checked.

Open the certificate store using the certmgr.msc console

Go to Personal/Certificates. Open the certificate that does not work and go to the Certification Path tab.

As can be seen in the figure, as the root authenticator, and the intermediate authenticator.

Let's return to the "General" tab to check who issued the personal certificate. The certificate was issued to the same company that is indicated in the certification path as an intermediate center. Everything is correct here.

Go to Intermediate Certification Authorities and check the intermediate certificate. Here you can see the message “This certificate could not be verified by tracing it to the certification authority.” This is where the path ends.

An error occurred while trying to load data from the database.

What do other error codes mean?

Workstation for preparing calculations for the Social Insurance Fund, error “The set of keys is not defined”

This error occurs when incorrect records are stored in any application database table (for example, an empty or incorrect value of the electronic number, empty required fields, rows with the same value of the electronic number, including duplicate records). If there are such records in the database of the automated workplace of a healthcare facility, then the following errors are possible:

• Sending and receiving e-mail may not occur correctly, the status bar window may freeze;
• It is not possible to request an ELN number from the ELN form.

To fix it, you need to delete the incorrect row from the application database (such records can only be deleted manually).

The GOST of the FSS certificate does not correspond to the crypto provider selected in the settings, or the crypto provider cannot obtain the private key from the private key container for the selected certificate.

What to do:

• In the Signing and Encryption workstation settings, check that the specified crypto provider matches the one actually installed by the user;
• In the Signing and Encryption workstation settings, check that the GOST standards for the signing certificate and the FSS certificate are the same and correspond to the selected crypto provider;
• If you are using an electronic signature certificate in accordance with GOST 2012, open the certificate, the “Composition” tab, the “Electronic signature tool” parameter. It is necessary to check that the electronic signature corresponds to the crypto provider installed on the user;
• If you are using an electronic signature certificate in accordance with GOST 2012 and the crypto provider CryptoPro, check the settings on the “Algorithms” tab. In the “Select CSP type” drop-down list, select GOST R 34.10-2012 (256). The following parameters must be set:
  1. “Encryption algorithm parameters” – GOST 28147-89, parameters of the TK26 Z encryption algorithm
  2. “Signature algorithm parameters” – GOST 34.10-2001, default parameters
  3. “Parameters of the Diffie-Hellman algorithm” - GOST 34.10-2001, default exchange parameters
• The certificate is missing a private key. Using the certmgr.msc system utility, open the certificate, on the “General” tab it should say “There is a private key for this certificate”;
• The crypto provider does not see the private key container for this certificate. In the cryptoprovider CryptoPro CSP, go to the “Service” tab and click “Delete remembered passwords” - for the user;
• The container may be damaged by third-party software. Reinstall the certificate again, with the obligatory indication of the container;
• Reinstall your crypto provider.

Error code 508 when sending sick leave

If an employee received sick leave on the day of dismissal, then pay him benefits for the entire period of illness.

If the organization received this protocol, the report is considered not submitted.

The benefit is paid for the entire period of illness of an employee who works in the organization under an employment contract.

And the day of dismissal is considered the last day of work. The deadlines remain the same. The corrected report file must be submitted within standard time limits. Error code “508” means that the 4-FSS calculation did not pass the logical control, because the presented file format is not correct and contains errors.

The reasons for the occurrence of such shortcomings are mostly of a technical nature.

Error 508 can be caused by an outdated program for generating a report or incompleteness or partial loss of data when uploading while filling out 4-FSS using the 1C accounting program. Contents: On the back of the document the following entry is made: “Believe the corrected one.”

Next must be the signature of the responsible person and the company seal. The report may not pass verification due to errors.

In this case, the FSS sends a negative protocol to the company. If the organization received this protocol, the report is considered not submitted. The accountant needs to remove all the shortcomings and then send the document again.

The date the paper was sent is the date it was accepted by the fund. The Fund accepts a document only after it has passed all stages of verification. Yes, I've already tried this and that.

Error code 508 when sending sick leave

In this way, you can check any version of the 4-FSS before submitting it to the FSS Submit the adjusted FSS calculation When re-sending the document, you must meet the established deadlines for submitting reports The calculation must successfully pass all stages of verification: receipt, file decryption, digital signature verification, format and logical control, generating a receipt. It seems that everything is simple, but in practice, incorrect entries can be made both by the medical institution that issues this certificate of incapacity for work, and by the employer when filling it out. Contents: Upon receipt of the calculation, the FSS authorities must send the policyholder a receipt confirming receipt of the report or a negative inspection report describing the errors.

Thus, the period of an employee’s work in prison after November 1, 2001 must be included in the insurance period for calculating sick leave benefits. If the employee had such a period of work before November 1, 2001, then do not include this period in the insurance period.

If an accountant mistakenly overstates the amount of benefits, the Russian Social Insurance Fund will not reimburse the amount overpaid to the employee. Just enter the OGRN number written on the sick leave in the appropriate field. Literally in a matter of seconds you will receive information about the company: its exact name, tax identification number, checkpoint, registration date and address.

Error code 508 when sending sick leave

Make sure you have fresh certificates installed so that you don't accidentally sign a report with a certificate that is already expired. If a medical institution made a mistake when issuing a sick leave certificate, then, in accordance with paragraph 56 of the Issuance Procedure, such a certificate is considered damaged and a duplicate is issued in its place.

Contents: If, based on the results of the inspection, the FSS body sent a negative protocol, the payment is considered not submitted. It is necessary to correct all errors indicated in the document and send the report again.

The date of submission of the calculation is the date when the file passed all stages of verification and was accepted by the fund.

The chief accountant advises: if you are ready to argue with the inspectors, then you can not charge insurance premiums on the amounts of benefits that were not accepted by the Federal Social Insurance Fund of Russia for offset, even if the employee did not return the money. The following arguments will help you.

If an accountant mistakenly overstates the amount of benefits, the Russian Social Insurance Fund will not reimburse the amount overpaid to the employee. Just enter the OGRN number written on the sick leave in the appropriate field.

Literally in a matter of seconds you will receive information about the company: its exact name, tax identification number, checkpoint, registration date and address.

What errors can there be on a sick leave certificate when sent to the Social Insurance Fund? Table of accepted codes

In accordance with the Labor Code of the Russian Federation, an employee can count on financial assistance from the state in case of illness.

To take advantage of this type of support, the interested subject of labor relations must provide the appropriate sick leave certificate to the government agency. The correctness of filling out the form and the authenticity of the certificate of incapacity for work is checked by the Social Insurance Fund of the Russian Federation (FSS RF). And as practice shows, cases often arise when errors are discovered when sending documentation. The code, name and description of errors can be found on the official website of the Federal Social Insurance Fund of the Russian Federation. () Below is a table that describes in detail what an error code is when sending a sick leave certificate to FSS, for example, code 508 is a logical control error, and code 503 means that the calculation file did not pass the format control. The reasons for the appearance of these errors and methods for solving them are also given. Error code Name Reason for occurrence Method of solution 10 It is impossible to decrypt the file. The file is damaged, expired or invalid. It is necessary to check the status of the file (expiration, legal authenticity). 11 The digital signature could not be verified. The encryption sequence is broken; The digital signature was entered incorrectly. Check the coding algorithm; contact the certification center (hereinafter CA) and re-sign the certificate. 12 The digital signature is not correct. The digital signature is incorrect or missing. If there is no signature, contact the CA to affix it; If the digital signature is incorrect, the certificate must be reissued.

What does error code "508" mean?

An accountant may make errors in reporting. The shortcomings can be very different. They are classified and subdivided based on characteristics. Each type of error is assigned its own code.

One of the most common defect codes is “508”. It means that the document was compiled incorrectly. It contains errors. As a rule, these are technical errors. Error code “508” means that the report did not pass format and logical control. Such a defect usually occurs for the following reasons:

• The data has not been downloaded from the accounting system used by the company. Only part of the information has been loaded.
• The software in which the forms are located is outdated. The program generates papers that are no longer relevant.

What to do if reporting does not pass logical control? The defect needs to be removed. However, it is not always possible to do this. This impossibility is due to the specific cause of the “508” error (problems with the software). If the company cannot correct the error itself, you can use the resources of the FSS website. The report is filled out on it. You can submit reports through the same website. The resource has a document verification function. To use the service, you need to register in it and also obtain an electronic signature.

The concept of FSS registration number

Errors in the new sick leave certificate made by the employer and the medical institution: how to correct it?

To find or determine any RNS yourself, you need to know that it is a unique combination of numbers that are assigned to all policyholders during registration. According to the rules, this process is carried out at the same time as the registration of an individual entrepreneur or legal entity. There are 15 digits in total, each of which has a specific meaning:

• The first numbers can provide information about the territorial location of the organization.
• The fifth digit is encrypted data regarding which specific entity is being registered.
• The following digits in the identification registry number store the encrypted code of the territorial administration of the FSS.
• The last digits are necessary to verify the policyholder's TIN.

Instructions for eliminating the defect under code “508”

If a document contains a “508” error, it is sent for revision. If such a situation occurs, you need to act in accordance with this algorithm:

• Study of FSS regulations regarding the identified deficiency. Based on these instructions, appropriate changes must be made. As a rule, to correct the defect, it is necessary to update the accounting program used. You must also ensure that the information uploaded is complete. The instructions of the FSS must be followed without fail.
• You must ensure that there are no errors in the modified calculation. You can do this yourself. If the FSS service is used to fill out, the check can be performed automatically. To automatically check, you need to create a calculation in an accounting program. After this, in the service you need to go to the “Form 4-FSS” section. The modified document is loaded into it. After this, the check starts. To do this, click on the “Check” button.
• The modified file is submitted. After the accountant presses the “Submit” button, the file is checked again. Verification stages to be completed: receipt of the document, analysis of its contents, verification of the electronic signature, logical control, creation of a receipt. Only if the file has passed all stages of verification is it accepted.

The date of acceptance of the file is the date on which the document has passed all stages of verification. That is, you cannot submit a file on the final day allotted for submitting reports to the Social Insurance Fund. This must be done in advance so that the document has time to go through all stages of verification.

FOR YOUR INFORMATION! If the report passes the review, the company will be notified.

Checking the program for updates

If everything is in order with the document, the data is filled out correctly, there are no errors or inaccuracies, you need to check if there is a new version for your 1C-Reporting program. Outdated program modules may cause error 508. And after updating, you can continue working without fear of sending new reports. Before checking and installing a new version, it is recommended to make a copy of the existing one. Because you never know for sure how this might end for your software.

1. Select the “Configuration” item in the open program;
2. Hover your mouse over “Support”;
3. A drop-down menu will appear to the right of it, where you need to select “Update configuration”;
4. If this item is not active at the moment, click the “Open configuration” line in the “Configuration” window.

Next, you should select a function that will automatically check and install available versions of the program on your computer. The update can be downloaded separately onto any media. Then use the same configuration update parameters to specify the path to them. After updating, it is advisable to restart the program for the new settings to take effect.

Results

The law obliges employers to report every quarter on the amounts transferred for insurance in Form 4-FSS. Information must be provided in electronic version within the prescribed time limit. There is a fine for missing deadlines. If the report form is filled out incorrectly, the report will be rejected by the government agency and a negative report will be sent to the organization upon inspection. The corrected version must also be submitted before the deadline for submission. Therefore, the organization should take care of submitting reports in advance, without delaying until the last day.

Sources

• https://batutstyle.ru/kod-oshibki-508-v-otchete-fss/
• https://zen.yandex.ru/media/nalognalog/oshibka-v-forme-4fss-kak-ispravit—5b3b4374f03ecf00a86cde4c
• https://online-buhuchet.ru/kod-oshibki-508-v-otchete-fss/
• https://nalog-nalog.ru/strahovye_vznosy/fss/oshibka_508_v_otchete_fss_chto_eto_i_kak_ispravit/
• https://emelyanov-dokin.ru/kod-oshibki-508-pri-otpravke-bolnichnogo-lista-oshibka-logicheskogo-kontrolja-88050/
• https://assistentus.ru/buhuchet/oshibka-508-v-otchyote-fss/