Sample description of a workplace, the procedure for its preparation

The workplace description is not an official document, but it is quite often in demand in personnel records management. It may be required for an employee to register a disability or when drawing up a workplace design. In different situations, a document may have its own drafting features. However, there is no approved form of such a document and companies can independently develop it and approve it in their local regulatory documents. In the article we will look at why a workplace profile is needed, how to compile it, and also provide a sample of it.

What is a workplace characteristic?

The characteristics of the workplace is a document that is drawn up according to the conditions of production activities. Such a document may be required if it is necessary for an employee to undergo a medical examination to establish a disability, in the case of students undergoing certification, or when improving the qualifications of employees . Despite the fact that such a concept as “workplace characteristics” is not used in regulatory legal acts, it can be found quite often in regional or industry-specific regulatory documents.

General design requirements

The characteristics have a standard, generally accepted format established by the regulatory documents of the Ministry of Health, and are drawn up on a special form. An organization can produce such a form on its own, since it is printed on ordinary A4 stationery paper.

The characteristic consists of three main parts:

• title;
• basic information;
• date and signature of the head of the employing organization.

The signature of the head of the organization is certified by a seal.

When is a workplace characteristic needed?

If an employee requires an expert assessment to determine the degree of disability or to determine incapacity, as well as to establish disability, then a certificate describing his workplace may be required. In addition, this document may also be needed when certifying an employee, or in the case of personnel selection. Also, characterization of working conditions can be useful in internal office work. In this case, the document contains information about the employees’ personal workplaces, as well as about the collective workplace. The certificate describes the workplace in some detail, as well as its location and equipment (

Filling out the form for the examination

An employee of the organization or the ITU can initiate the preparation of documents. In the first case, you will need to indicate the institution at whose request you need to fill out the form. In the second situation, a request from the bureau is required. The characteristics are drawn up on a special A4 format. You need to prepare the paper in 2 copies. A copy remains in your personal file. The original is provided to the employee. Arbitrary entry of information is acceptable. However, it is important to take into account all the requirements. To minimize the risk of errors, production specifications for the 2022 ITU are recommended.

If the citizen continues to be listed as an employee of the enterprise, all information is indicated in the present tense. If there was a dismissal - in the past.

The form must contain at least 13 mandatory items. The exact volume depends on the disease.

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The paper prepared for ITU must contain the following information:

• Full name of the employee. Indicated in the nominative case.
• Name of the organization. Indicated in full. You have to write down the legal address, department, area where the patient works.
• Position held and length of service. The period of time during which the person works in this company is indicated. Additionally, assigned qualifications are specified.
• Main specialty.
• Information about the employee's qualifications. The name, assigned category, class and rank are indicated.
• The main type of employment. Information about the work performed by the person is also indicated here. This can be manual or machine labor.
• The daily routine is reflected. You will need to specify the number of days off and the duration of your vacation. Data about the position in which a person is forced to perform work duties is also recorded here. The employer must reflect the amount of psychological and physical stress, as well as the level of hazards and noise. This section must be filled out with great care. It allows you to get an idea of ​​the adverse factors affecting the body.
• Information about labor productivity. Output is expressed as a percentage. Additionally, it is indicated whether the citizen copes with the daily norm. If the indicators are low, it is important to indicate the reason that led to this.
• Data is recorded on the submitted certificates of incapacity for work and the amount of time that was provided as leave. Data is provided for 12 months.
• The clause specifies the types of benefits available to the employee. This may be the right not to go on business trips, a short working day, or exemption from workload.
• The employer reflects the ongoing relocation with a change in wages as a result of the deterioration of the employee’s well-being, if such a thing occurred. It is necessary to reflect when the action was performed and where the face was moved. The assigned position is recorded.
• The manager indicates whether he can provide the employee with a different position taking into account the disability. If a transfer was carried out before, the paragraph states that it will not be possible to carry out the action again.
• Information is reflected that was not previously specified, but may have an impact on the examination. Here they usually write about the personal qualities of a citizen, his abilities and skills.

Increased attention should be paid to entering information into sections that indicate the difficulty of performing certain loads.

An example of this is point 8. It is important to record the actual amount of work performed, as well as the percentage.

There is no need to reflect the information on the ITU form in too much detail. The information is entered concisely.

It is recommended to write down only data relating to the possibility of moving to another position. There is no point in praising a citizen. The document is not filled out to find a new place of employment. It does not constitute a recommendation. The form is required so that doctors conducting the examination can realistically assess the patient’s condition and the level of complexity of the disease. The finished document is signed by the head of the organization or the head of the human resources department. The paper is certified with a wet seal. If medical personnel are present, they also sign. You can fill out the production characteristics for ITU below.

• Production characteristics form for ITU (VTEK)
• Sample of production characteristics for passing the ITU (VTEK)

How is the workplace described?

The workplace description is free-form, but when drawing it up, you should follow the rules of personnel records management . The certificate is issued on company letterhead and contains the following:

If the characteristics are drawn up to search for and accept an applicant, then it indicates the general characteristics of the premises and workplace. The following is indicated:

• workplace area;
• illumination, noise level;
• type of equipment;
• equipment provided by the employer for work.

Important! The certificate is signed by the persons who compiled and executed this document. And the finished specification is approved by the head of the company. The document is certified by the signature and seal of the organization (if any).

Characteristics of the workplace for registration of disability: sample

In order for a citizen to register a disability, he needs to contact the territorial bureau of medical and social examination with an application. At the same time, he will need to collect a certain list of documents, which will also include characteristics of the workplace. The characteristics, among other documents, are of particular importance, as they allow us to determine the applicant’s ability to work. This document is issued by the employer; it looks like a certificate. The certificate can be drawn up by the HR department and signed by the manager. A document is filled out specifically for medical and social examination. The form of this document is not approved by law, so it can be drawn up in any form. When drawing up a certificate, you should indicate the following: features of the work, work schedule, degree of severity, level of harmfulness of working conditions.

Important! If a certificate is required to register a disability, it indicates the employee’s passport details, his education and qualifications.

The characteristics indicate the personal characteristics of the employee, as well as general information about the employer. If the employee received injuries while performing work, these are also indicated in the certificate. In addition, the possibility of transferring the employee to another job, additional information, the state of health of the employee, as well as the scope of his previous activity may also be indicated. A certificate is drawn up in the presence of the following services:

• medical;
• health center;
• expert commission;
• company administration.

Important! In the certificate for the ITU, it is important to indicate the nature of the employee’s work, his work schedule, as well as the severity of the work performed and the harmfulness of the working conditions.

Sample characteristics

Reasons for entering data

Not all citizens can initiate an examination even if they have an occupational disease. To do this, there must be indicators that allow you to pass the examination. The characteristics confirm their presence.

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It is filled out based on a list of documentation, which includes:

• passport of a citizen of the Russian Federation;
• employment history;
• disability certificates (prepared 1 year in advance);
• certificate of examination of the accident, if it took place;
• a request from the ITU Bureau, which will provide the final conclusion.

Additionally, it will be necessary to reflect data on the working conditions in which the citizen was forced to work for 1 year. It is important to take into account the level of harmfulness, the danger of the type of employment and the compliance of the work with hygiene standards. It is necessary to record the amount of time spent on business trips, if any, and the area visited is recorded. Data is required on the employee’s earnings and the frequency of sick leave. The disease causing the temporary disability is indicated.

• Accident certificate form
• Sample certificate of accident certification

What does a workplace characteristic give to an employer?

Based on the compiled characteristics of the workplace, the employer can analyze the working conditions of its employees and create better conditions for:

• placement of the employee based on his movement and movements during work, as well as according to the requirements of the technological process;
• performing work operations in a comfortable position, in accordance with the specifics of the work, as well as using effective work techniques;
• location of controls within optimal conditions and room boundaries;
• creating optimal sources for obtaining visual information without changing working position;
• free access to facilities and places for repair and adjustment of equipment;
• rational placement of working equipment, ensuring the safety of its use.