Application for another vacation - sample and form (2020-2021)

When to write a leave application

An application for leave is required to be written in the following cases:

this is the first vacation at a new job after the employee has worked for more than six months (accordingly, it may not have been included in the existing vacation schedule);
extraordinary leave is requested (for example, for pregnancy or in connection with training).

We will tell you more about how to correctly write a vacation application for the 2022-2022 model later in the article. It is important to note that this document can be drawn up by hand or printed on a printer, but the applicant’s signature must be made in his own hand.

In what cases does an employee need to apply for leave? How long does it take to write a document? What is the retention period for employee statements? ConsultantPlus experts answered these and other questions, and also explained in detail the procedure for filling out an application for leave. If you do not have access to the K+ system, get a trial online access for free.

Let's sum it up

The law does not prohibit taking separate days towards annual leave if one of its parts is 14 days.
An application for 1 day of vacation is written in any form - a sample is given in this article.

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How to write a vacation application: step-by-step instructions

How to write a vacation application? Before drawing up an application for leave, you need to visually divide the sheet of paper on which it will be written (preferably in A4 size) into 4 parts:

In the upper corner on the right you should indicate the exact name of the position and full name of the head of the enterprise, and below provide your personal data and position (you should also indicate the structural unit if the employee does not work in the parent company).
In the center of the page you must write the name of the document.
After this, from a new paragraph you should reproduce your request, indicating the type of leave and its duration.
Under everything written above, you will need to put the date of the document and your own handwritten signature.

If you have difficulties with how to write a vacation application, you can ask your company for a sample vacation application form - as a rule, the employee responsible for personnel production (or an accountant) always has it on hand. You can also make a statement using our example (it is given below).

Features for new employees

The right to rest is enshrined in the Labor Code of the Russian Federation for everyone with whom an employment contract has been concluded. According to the law, it is enough to work for six months to go on vacation. If the schedule has already been approved, then the rest is provided out of sequence. To do this, you must submit a correctly drawn up vacation application addressed to the manager, which must be endorsed by him. If the administration has no objections, then it is transferred to the HR specialist to issue an order.

The law does not contain rules on how to correctly write a vacation application, so you can compose it in any form, making sure to indicate the desired dates. This does not mean that this particular period is agreed upon, but usually wishes are taken into account.

Sample application for annual leave

The application for annual leave of the 2022 - 2022 model is no different in content and form from similar documents drawn up in previous years. Therefore, when drawing up an application for your next vacation, you can use the sample that you have already used in previous years.

In addition, you can use a sample of such a statement from ConsultantPlus experts by clicking on the picture below:

Many companies have adopted the practice that such a document is not specifically drawn up and submitted if the employees were previously familiarized with the vacation schedule by signature. If the employee does not need to postpone his vacation for a certain period, then an application for annual paid leave is not required.

You will learn more about this vacation approval from our article “Vacation schedule - form and sample for filling out in 2022” .

The legislative framework

Annual paid leave is provided to the employee in accordance with Art. 114-122 Labor Code of the Russian Federation. The duration of vacation is generally 28 calendar days, but in individual cases specified by law it may be longer.

In addition to the main leave, the employee may also be granted additional leave. This type of leave is provided to employees employed in harmful and/or dangerous working conditions, working in the Far North and equivalent areas, and so on.

Thus, it may turn out that the employee’s vacation is more than 40-50 days, and such a long vacation is not always beneficial and necessary for both the employee and the employer himself.

The legislator allows the employee, by agreement with the employer, to divide the vacation into parts. The important point here is precisely reaching an agreement, because:

Leaves to employees are provided in the manner established by the leave schedule (Article 122). Thus, transferring part of an employee’s vacation to another time may require not only changes to the vacation schedule, but also a shift in the vacation period for other employees. It is in the employee’s interests to submit an application before the vacation schedule is approved;
compliance with the vacation schedule is the responsibility of the employee and the employer. Those. the employer has the right to refuse to share vacation.

The law specifically stipulates categories of employees who cannot be denied leave at a time convenient for them. We talked about this in more detail in the article at the link.

Part of the vacation exceeding 28 days can be replaced in some cases by monetary compensation (Article 126 of the Labor Code of the Russian Federation).

Sample application for annual leave if it was not planned

The application for annual paid leave for the 2022 - 2021 sample (if it is unscheduled) is slightly different from the form given above. So, if an employee plans to go on additional or unplanned leave (it can be paid or unpaid), then he must indicate the basis for its provision.

An application for paid leave of the 2022 - 2022 model must also contain a description of the reason if the applicant does not intend to go on another vacation, but is going to study, for example.

Before going on leave due to pregnancy, you should also indicate the reason - reaching the 30-week period - and provide the corresponding document-basis issued by the medical institution.

How to write a vacation application correctly in the above cases? In these situations, another phrase is added to the sample annual leave application indicating the basis document (it should be attached to the submitted document).

Unpaid types of leave can also include parental leave - to find out how to apply for it, you should read our article “Application for parental leave - form and sample” .

Is it necessary for an employee to familiarize himself with the order for granting leave, how to do this, and is there liability for failure to familiarize the employee with such an order? Answers to these questions were given by specialist of the Ministry of Labor and Social Protection V.V. Abrosimov. You can get acquainted with the official’s opinion by obtaining trial demo access to the ConsultantPlus system. It's free.

Features of provision

It can be combined with part of the main rest. If the main one is taken in advance, then the additional one can be provided only with the consent of the employer. If a vacation is taken together with the main one, then one application is written indicating the temporary periods of rest. If additional leave is taken separately, the reason is usually indicated. For example, family circumstances. Here we have posted a sample application for main and additional leave:

The list of professions that are entitled to additional days off can be found in the Decree of the State Committee for Labor of the USSR, All-Union Central Council of Trade Unions dated November 21, 1975 N 273/P-20 (as amended on April 15, 2004, as amended on January 26, 2017) “On approval of the Instructions on the procedure for applying the List of production workshops, professions and positions with hazardous working conditions, work in which gives the right to additional leave and a shortened working day.” Paragraph 18 of this Instruction states: if an employee has the right to be granted additional days off for several reasons, then the days are provided for only one of them (for example, he is an employee of the Far North and his work involves hazardous work).
Additional rest for citizens working in hazardous work is not compensated with money.
The minimum duration of additional rest for citizens engaged in hazardous work, according to the Labor Code of the Russian Federation, is seven days. If the company in which a person works, on the basis of local regulations, a large amount is established, such days off, at the request of the employee, can be replaced with monetary compensation. In this case, an additional agreement to the employment contract is drawn up.

Is there an approved leave application form?

The vacation application for the 2022 - 2022 model does not have a strictly approved format. At the same time, an application for the next vacation, as we have already found out, may not be submitted at all - the HR department in this case must only draw up and promptly transmit to the employee the appropriate notice of the date and duration of the planned vacation (clause 3 of Article 123 of the Labor Code of the Russian Federation) .

Therefore, based on the fact that the vacation application form has not been approved by anyone, you only need to follow the general rules adopted in office work.

The order is in the schedule

Every year, vacation schedules are formed at each enterprise. Applying for permission to rest during a specific period is the basis of the schedule. This schedule has several goals. Firstly, the employees themselves know who will replace whom. Secondly, this allows you to avoid widespread vacationing in one period. Thirdly, the employer has the opportunity to plan a budget, because paying vacation pay requires reserving money.

Once the schedule is formed and approved, the work does not end. Each employee is notified of the upcoming vacation two weeks in advance. The employee does not need to do anything, so the question of how to write a vacation application does not arise. You just need to sign the order issued by the organization.

An example of an application for leave when rescheduling it

An application for vacation of the 2022 - 2022 sample, in case of its transfer, can be drawn up according to this example (the sample text must be written in the application part of the document):

“In accordance with the approved order No. _ dated _ vacation schedule, the next paid leave should be granted to me from January 28, 2022 for a period of 28 days.

According to Art. 124 of the Labor Code of the Russian Federation, I ask you to postpone the start date of vacation to June 18, 2022 for the same period.”

In the event that there is a need to take advantage of only a few vacation days and take the rest later, then a sample application for part of the annual paid leave will look like this (we give a distinctive fragment from the text of the document):

“I ask you to provide me with a portion of the annual paid leave of 10 calendar days, starting from August 15, 2021.”

Do I need to write a statement?

Even if a citizen wants to take only one day, an application for part of the vacation will still be required. After all, on the basis of it, an order will be issued to provide the employee with an additional day of rest.

In addition, the accounting department will calculate vacation pay for the appropriate time. The application serves as an integral part of personnel documentation. Moreover, its absence may raise questions for the enterprise from the labor inspectorate.

The legislation does not provide for a specific form of application. An enterprise has the right to develop its own form, which all employees of the organization will follow.

It is advisable to submit the appeal in advance (except in urgent situations) so that the administration has time to complete all the necessary formalities. You can submit your application through the secretary of the head of the company. Prudent persons take with them a second, their own, copy to put a mark on it.

If the administration pays

Vacation periods are annual at the expense of the employer. The minimum duration of one part is two full calendar weeks. But besides them, employees often request leave without pay. There is no sample application for annual paid leave in the legislation, therefore, it is drawn up in any form. Like any other petition, it must contain the details of the applicant and addressee, the number of days of rest and its type.

But you don’t always want to go for a walk all the days at once. If the employee intends to break this period into parts, then one of them should not be less than 14 days. Therefore, you will have to take at least 14 days off once, and the remaining days can be divided into convenient periods.

On leave with dismissal

If an employee has unused vacation days and plans to quit, he does not have to receive compensation and work two weeks. Instead, you can go on vacation and never return to work. If, of course, you have at least 14 vacation days left. If there are fewer of them, then you can try to negotiate and reduce the work for this period. But providing a vacation period followed by dismissal is the right, not the obligation of the employer.

If the organization agrees, you will also need to write an application for leave with subsequent dismissal. And in some cases, it depends on the rules that are established in the organization; they are asked to prepare even two separate appeals: one about granting rest, and the second about dismissal.

You can find out more and download sample documents in the following articles:

how to apply for leave followed by dismissal;
sample application;
sample order.