Order to change surname due to marriage

An order to change a surname in connection with marriage is a document often signed in women's groups. In addition, even male employees sometimes change their last name for this reason. And a change in the last name leads to a change in the information about the employee in the personnel service.

• Form and sample
• Online viewing
• Free download
• Safely

FILES

Do not forget about changing the surname in accounting, which concerns this employee, etc. Thus, any self-respecting organization should have a sample and form for filling out this order.

Reasons

In order for the head of an institution to issue an order to change a surname in connection with marriage, not many documents are needed. An application from the employee herself, her passport and marriage certificate will be sufficient.

All papers are attached to it when filling out the document. The marriage certificate is provided in the form of copies, and you will need two of them. One is certified and filed in the employee’s personal file, the second is attached to the order to change the surname in connection with marriage (as a basis). According to Federal Law No. 143-FZ of November 15, 1997, marriage is formalized with the appropriate documents. A record of this fact will always be in the hands of the employee who wishes to change his last name.

Please note that the formation of an order is possible only after the employee receives a passport with a new surname. Issuing an order earlier than this period will be a violation.

Receipt for passport replacement after marriage

Look at a sample of filling out a receipt for payment of state duty. Instead of the data in the picture, you will need to provide your personal data. There is no point in printing this form at home, since it can be obtained from any bank completely free of charge. Be careful when entering information about your account number, BIC and TIN. If you make a mistake in even one number, then the receipt may not be accepted at the registry office. You need to ask the registry office staff for this information; it differs in each city.

Is the exact form required?

There is no approved form for this order. The law provides only requirements for the paper that will be published on this occasion. And the most important of them is the content of the details of those primary documents that served as the basis. This is directly stated in the ninth article of Law No. 402-FZ of December 6, 2011.

Thus, an order can have any form. The main thing is that it expresses the meaning of the order and has documentary grounds. In this case, you need to be guided by GOST R 6.30-2003. Organizational letterhead is ideal for printing this document.

Document elements

At the top of the order is written the full name of the organization whose head is signing the document. On the sheet below is the order itself with its number and name. On the left is the city, on the right is the date of adoption. After the input data, the essence of the order is located.

The first part is motivation. It is written down on the basis of which specific documents the order is issued, their numbers and dates are indicated. The classic option is the employee’s latest passport, his application plus a marriage certificate.

The following important additions are mentioned in the order:

• The date from which all constituent documents of the organization must contain the new surname of the employee.
• Full name of the HR employee (accounting or any other department dealing with personnel issues) who is responsible for the change and notifying the accounting department about the changes.
• Information that changes need to be made to settlement documents.

In practice, confusion often arises with settlement documents. An employee may not be paid wages on time due to the fact that he goes under a different name.

At the end of the order there must be a signature of the head of the institution indicating his position and a transcript.

Replacing a passport on the government service website

As we found out above, changing your passport on the gosuslugi website is the fastest and cheapest way. We recommend that all men and women use it if they changed their last name when registering a marriage. Here are the main advantages:

• The new passport will be ready in 10 days, although most often it is produced even faster.
• The state duty will be cheaper; instead of 300 rubles, you only need to pay 210 rubles.
• You can fill out an application from anywhere in the world where there is internet. This is especially true for those who are immediately leaving for their honeymoon.
• To pay the state fee, you do not need to go to the bank and wait in lines. You can deposit the required amount immediately on the website by entering your bank card details.
• You can fill out all the information in 10-15 minutes; you don’t have to go to the Federal Migration Service and stand in line.

Here's how everything needs to be done: Step 1: Go to the page for replacing a passport in connection with a change of surname using the link gosuslugi.ru. The following heading should be visible at the top:

Step 2: Make sure you have a reason for changing your passport - Due to the change of name, this is the second point

Step 3: Fill in your personal information, provide your email address and phone number.

Step 4: A very important point - you need to upload a color photo of your face in good quality. If you don’t know how to do it correctly, go to the nearest photo studio and ask to save the image on a flash drive.

Step 5: Enter the details of the passport you have. You need to enter the series, number, when and by whom it was issued.

Step 6: Now you need to specify what data you will change. Let’s assume that in our case we need to change the last name Ivanov to Petrov (if the man decided to take his wife’s last name).

Step 7: Here you need to enter the details of the name change certificate, if you have one. Step 8: If you have a foreign passport, you need to provide its details. Step 9: Here you will be asked about the citizenship of another state, if you only have Russian citizenship, select the option “No, I have never had citizenship of another state.” Step 10: You need to indicate your marital status. You need to select the very first item Married. After you select it, a window will open in which you need to enter the information of the marriage registration certificate, which was issued at the registry office.

Step 11: In the next step, you need to indicate whether you have children; if you select Yes, then a window will open in which you need to enter their details. Step 12: You need to select the option where you want to receive a completed passport. It is best to choose - At your place of residence, in this case a new passport will be issued very quickly. In the very bottom line you need to indicate your residential address.

Step 13: Now on the map you need to select the FMS office where your documents can be accepted.

Step 14: In the last step, you need to check 2 boxes to confirm that you agree to the processing of your data. After that, click on the blue button labeled Send.

Dating

Often the dates of this document raise questions. The personnel officer has three dates: when the marriage certificate was issued, when the employee received a passport with a changed surname, and when he submitted an application to the personnel department with a request to make changes.

Attention! A correctly executed order must be dated the third day (no later than three working days from its submission): when the employee expressed a desire to change documents. Until this point, the organization does not have the right to make any changes to the personal file or anywhere else.

What other documents need to be amended?

First of all, you should pay attention to the employee’s personal card and make changes to it.

As in the previous document, the last name (or other personal data) is carefully crossed out with a straight line and new information is written on the same line. To ensure that there are fewer questions for the HR officer in the future, the basis document and its details are briefly indicated in the open space next to these changes. Such a record is certified by the signature of the person who made the adjustment. You must also indicate the date the information was changed.

It is convenient to make these changes in the additional information section of your personal card.

In addition, personal data must be changed:

• in the time sheet (and calculation of wages, if this form is used), f. T-12 (13);
• in the vacation schedule, f. T-7;
• in personal account, f. T-54 (54A).

In small organizations, the functions of accounting and personnel services are often combined by one employee. In this case, it is advisable to remind the employee about the need for replacement:

• pension certificate;
• bank card details (if salary is transferred through a bank).

This is dictated by the importance of correctly submitting individual information to the Fund for an employee. An error can result in a refusal to accept reports and penalties for the organization.

Untimely payment of wages is fraught with conflict with the employee and the prospect of unscheduled inspections for the company.

The responsible persons of the company do not have the obligation to notify the social insurance and medical insurance funds of changes in personal data. There is no need to contact the tax office to obtain an updated TIN for the employee. Replacing a citizen’s personal data is not associated with changing his identification number.

Results

1. When an employee changes personal data, the responsibility for correcting information about him in documents rests with the HR department.
2. There is no clearly defined procedure for such adjustments in the legislation.
3. It is advisable to make changes on the basis of a citizen’s application with attached copies of the relevant documents: marriage (divorce) certificate, court decision, new passport, after the issuance of the manager’s order.
4. Particular attention should be paid to adjustments in the work book and the contract with the employee.
5. Corrections in any documents containing personal information must be made so that the information cannot be distorted when read and copied.

Tags: employees Save: Copy URL:

• Editor Maria Vlasova January 9, 2022 at 1:24 pm The entire maternity leave is divided into 2 periods:
  1. maternity leave (on sick leave) - 140 days. Calculated...

  Postponement of benefit accrual year

• lyudmila January 9, 2022 at 12:28 pm Why not, I worked for a year and the salary is different compared to 2013, 2014 Transferring the year to the calculation of benefits
• Editor Maria Vlasova January 8, 2022 at 9:00 pm Hourly or daily productivity is defined as the amount of products produced in... Labor productivity
• levseverov January 8, 2022 at 12:09 pm We gave cosmetics to the men's team. Gifts for partners on New Year's Eve
• Grigory B. January 6, 2022 at 03:26 pm What’s the question? Tariff rates for underground miners in Kuzbass for 2022
• Editor Maria Vlasova January 5, 2022 at 12:25 pm You can rely on Art. 72.1 of the Labor Code of the Russian Federation, namely “At the written request of an employee or with his written consent, he may... They do not give notice of a transfer to another job

Assistant - an electronic magazine for small businesses, entrepreneurs, accountants, lawyers, personnel officers

• Labor productivityJanuary 8
• Tariff rates for underground miners in Kuzbass for 2022 January 6
• Purchasing through an individual entrepreneur - does it make sense? January 2

on the forum Acts, Statements, Statements, Powers of Attorney, Job descriptions, Journals, Reports, Letters, Orders, Protocols, Certificates, Notifications and others. There are 784 documents in total.

• Insurance experience calculator and 8 more calculators.
• Production calendar 2022 and 3 more for regions.
• Minimum wage, subsistence minimum, KBK, OKVED and more.

Where and how adjustments are made

For the normal functioning of the organization, the employee’s last name will have to change to:

• Work book. This is stated in paragraph 26 of the Storage Rules, which were approved by Government Decree No. 225 of April 16, 2003. Moreover, changes are made carefully. On the front side of the work book, the surname is crossed out with one line (so that the previous one can be read). And information about why this is being done - a link to the order with the number and date - is placed on the inside cover. Everything is certified by the “autograph” of the manager or head of the personnel department and the seal of the organization.
• Personal employee card in form T-2.
• In a personal matter. It will need to contain a copy of the marriage certificate.
• Employment contract. To do this, a separate additional agreement is drawn up with the reasons for changing the surname. There is another option - to rewrite the entire contract again with a new name.
• Certificate of compulsory pension insurance. In connection with the Resolution of the Pension Fund No. 195p dated July 31, 2006, both the employee himself and the HR employee of the company in which he works can change the information in this document.
• Bank card.

The last two points are fundamentally important only for those organizations where employee wages are calculated directly to a bank card.

Do I need to make changes to the employment contract when changing the employee's last name?

If an employee, having received a new passport, changed her last name, it is not necessary to make changes to the employment contract.

An employment contract is an agreement between an employer and an employee (Article 56 of the Labor Code of the Russian Federation), within the framework of which the employer undertakes:

• provide the employee with work according to the specified labor function;
• provide working conditions that are provided for by labor legislation and other regulations containing labor law norms, collective agreements, agreements, local regulations and this agreement;
• pay him his salary on time and in full.

The employee, in turn, is obliged:

• perform a labor function specified in the contract in the interests, under the management and control of the employer;
• comply with the rules and regulations applicable to the employer.

The employment contract also includes the full name of the employee, as well as information about his identification document. The employee presents this document (usually a passport) to the employer at the time of concluding an employment contract (Article 65 of the Labor Code of the Russian Federation). This data is considered mandatory information (Article 57 of the Labor Code of the Russian Federation), but is not the terms of the contract. Therefore, changes in this information do not entail the execution of an additional agreement to the employment contract.

At the same time, the employer has the right, including at the request of the employee, to introduce new information (last name and passport data) into the text of the employment contract by concluding an additional agreement to it.

Divorce

In the case of divorce, the situation follows exactly the same pattern. The main thing is to wait until the employee of the organization receives a divorce certificate and a passport with updated data in hand.

Last name, first name or patronymic may change due to other reasons. An employee can change his full name at any time on his own initiative. Only the reasons for issuing the order will change depending on the reasons. There will be no significant changes to its content. In the cases described, it would be correct to rely on the order to change the surname in connection with marriage.

Employee Responsibility

Oddly enough, the obligation of an employee to inform his management about a change of name is not directly provided for by current legislation. However, it is still possible to hold him accountable for untimely reporting of this fact. This is the case when three conditions are met:

• the obligation to report the fact of a change of surname is in the employee’s job description, employment contract or in a local act (for example, a regulation on working with personal data);
• these documents directly indicate the period during which the employee is obliged to inform the employer about the change of name;
• the employee signed his/her signature to confirm that he or she has read the local act or job description.