Additional analysis of the costs of the simplified tax system in 1C: Accounting 3.0 from Simple Solutions

Expenses accepted for profit tax purposes

In 2022, the situation with the procedure for reflecting expenses in the tax base for income tax has generally not changed. The amount of tax, as before, is reduced by expenses incurred in the production and sale of goods, work or services, as well as non-operating expenses. The general rule for all income tax expenses is that expenses must be economically justified and documented.

The economic justification of costs assumes that they are aimed at ultimately obtaining profit. The simplest example of such expenses is the purchase of goods for further resale. But often the need to purchase certain goods or services is not so obvious. So the company must be ready at any time to demonstrate to controllers the need for incurred costs within the framework of its activities.

Documentation of expenses involves confirmation, firstly, of payment, and secondly, receipt of goods or services. Payment, in turn, is either reflected in the bank statement, or involves the issuance by the seller of a cash receipt, which the buyer must keep for himself. Receipt of goods and services is reflected by an invoice or document signed by the parties and executed in accordance with all the rules.

Costs associated with production and sales

As the name suggests, this type of cost is directly related to the company’s activities. The general list of such income tax expenses is regulated by Article 253 of the Tax Code, and a more detailed explanation, as well as accounting principles for specific types of costs, are deciphered in Articles 254-264 of the Code.

The main types of expenses associated with production and sales are material expenses, labor costs, accrued depreciation and other expenses.

Non-operating expenses

Non-operating expenses accepted for profit tax purposes, according to Article 265 of the Tax Code, are not directly related to the sale of goods, performance of work or provision of services.

The main list of such costs includes expenses for bank services, negative exchange rate differences, legal expenses, losses of previous years identified in the reporting period, interest paid on debt obligations, maintenance of leased property and a number of other costs, which, although directly are not related to the main commercial activity, but arise in the vast majority of companies within the framework of its conduct.

Non-operating expenses, the procedure for their recognition and reflection in accounting and reporting

The list of non-operating expenses of the organization is established by paragraph 12 of PBU 10/99. This list is open, and in accordance with it, non-operating expenses may include, in particular, the following expenses of the organization:

• fines, penalties, penalties for violation of contract terms;
• compensation for losses caused by the organization;
• losses of previous years recognized in the reporting year;
• amounts of receivables for which the statute of limitations has expired, and other debts that are unrealistic for collection;
• exchange differences;
• the amount of asset depreciation;
• transfer of funds (contributions, payments, etc.) related to charitable activities, expenses for sporting events, recreation, entertainment, cultural and educational events and other similar events;
• other non-operating expenses.

Fines, penalties, penalties for violation of contract terms, compensation for losses caused by the organization .
Let us turn to the Civil Code of the Russian Federation. In accordance with Article 330 of the Civil Code of the Russian Federation, a penalty (fine, penalty) is a sum of money determined by law or contract, which the debtor is obliged to pay to the creditor in the event of non-fulfillment or improper fulfillment of an obligation, in particular in the case of delay in fulfillment. Upon a claim for payment of a penalty, the creditor is not required to prove that he suffered losses.

In accounting, fines, penalties, and penalties for violation of contractual obligations are included in non-operating expenses. This is determined by paragraph 12 of the Order of the Ministry of Finance of the Russian Federation dated May 6, 1999 No. 33n “On approval of the accounting regulations for “organizational expenses” PBU 10/99.”

Clause 14.2 of PBU 10/99 establishes that fines, penalties, penalties for violation of the terms of contracts, as well as compensation for losses caused by the organization, are accepted for accounting in amounts awarded by the court or recognized by the organization.

If the debtor admits the amount of the fine, he must pay the amount of the fine or confirm in writing his agreement to pay the fine. The Letter of the Ministry of Finance of the Russian Federation dated December 23, 2004 No. 03-03-01-04/1/189 states facts indicating that the organization agrees to pay the fines, penalties, penalties imposed by the creditor based on the terms of the agreement in full or in a smaller amount may be, for example, a bilateral act signed by the parties, a letter from the debtor or another document confirming the fact of violations of contractual obligations, allowing one to determine the amount of the amount recognized by the debtor.

If the debtor refuses to voluntarily recognize the amount of penalties for violation of the terms of the contract, the creditor has the right to file a claim with the arbitration court. When submitting an application to the court, the creditor - the plaintiff - pays the amount of the state duty, which, if the court makes a decision in his favor, is compensated by the party - the defendant.

The amount of fines, penalties, penalties paid by the organization, according to the Chart of Accounts, can be reflected in the credit of settlement accounts, for example, 76 “Settlements with various debtors and creditors” and the debit of account 91 “Other income and expenses” subaccount “Other expenses”.

Example 1.

The Vega organization shipped a consignment of goods to the Delta organization in the amount of 236,000 rubles (excluding VAT). According to the terms of the agreement, for late payment for goods, a fine of 50,000 rubles and a penalty of 0.1% for each day of delay are provided. The Delta organization did not make the payment on time, thereby violating the terms of the contract. The Vega organization filed a claim for a fine in the amount of 50,000 rubles and penalties in the amount of 3,200 rubles. The Delta organization agreed with the claim made against them.

End of the example.
The following should be noted regarding damages. According to Article 15 of the Civil Code of the Russian Federation, a person whose right has been violated may demand full compensation for the losses caused to him, unless the law or contract provides for compensation for losses in a smaller amount.

Losses on the basis of paragraph 2 of Article 15 of the Civil Code of the Russian Federation mean:

• expenses that a person whose right has been violated has made or will have to make to restore the violated right;
• loss or damage to his property (real damage);
• unearned income that this person would have received under normal conditions of civil transactions if his right had not been violated.

The amounts of losses reimbursed to the organization are also reflected on account 76 in correspondence with account 91-1 “Other income”.
If the organization pays the amount of penalties by court decision, then the amount of the state duty compensated to the plaintiff, which in this case will be compensation for losses caused by the organization, should be reflected in the credit of account 76 “Settlements with various debtors and creditors” and the debit of account 91 “Other income and expenses."

Losses of previous years recognized in the reporting year.

The procedure for correcting errors found in an organization’s accounting records depends on whether the annual financial statements are approved.

Let us turn to paragraph 11 of the Instructions on the procedure for drawing up and presenting financial statements, approved by Order of the Ministry of Finance of the Russian Federation dated July 22, 2003 No. 67n “On the forms of financial statements of organizations.” It states, in particular, that in cases where an organization identifies in the current reporting period an incorrect reflection of business transactions in the accounting accounts last year, corrections to the accounting and financial statements for the last reporting year (after approval of the annual financial statements in the prescribed manner) are not are being entered.

The amounts of losses from previous years identified in the reporting year on the basis of paragraph 12 of PBU 10/99 are included in the non-operating expenses of the organization.

The Letter of the Ministry of Finance of the Russian Federation dated December 10, 2004 No. 07-05-14/328 “On the reflection in the accounting records of an organization of additional income and expenses identified after the approval of the financial statements for the previous reporting year” states that if, after the approval of the financial statements for the previous reporting year, the organization has identified additional expenses related to it, then in the period during which these expenses are identified, the organization must recognize and reflect in the manner prescribed by the Instructions for the Application of the Chart of Accounts, the loss of previous years. These amounts are reflected in the income statement as non-operating expenses.

In accordance with the Chart of Accounts, the profit of previous years identified in the reporting year is reflected in the credit of account 91 “Other income and expenses” subaccount 91-1 “Other income” in correspondence with the settlement accounts.

In accordance with the Accounting Regulations “Accounting for Income Tax Calculations” PBU 18/02, approved by Order of the Ministry of Finance of the Russian Federation dated November 19, 2002 No. 114n (hereinafter referred to as PBU 18/02), the specified amounts of non-operating expenses are considered as permanent differences, which are the source of the formation of a permanent tax liability.

In the Profit and Loss Statement, the amount of additional payment of income tax due to the detection of errors (distortions) in previous tax (reporting) periods, which does not affect the current income tax of the reporting period, is shown after the current income tax indicator and forms net profit (loss ) reporting period.

Amounts of receivables for which the statute of limitations has expired.

Amounts of receivables for which the statute of limitations has expired, as well as other debts that are unrealistic for collection, according to paragraph 12 of PBU 10/99, are non-operating expenses of the organization.

The concept of limitation of actions is contained in Article 195 of the Civil Code of the Russian Federation. The limitation period is the period for protecting the right under a claim of a person whose rights have been violated. The general limitation period is established by Article 196 of the Civil Code of the Russian Federation and is three years. The limitation period begins from the day when the person learned or should have learned about the violation of his right.

Example 2.

Let's assume that a wholesale trade organization shipped goods to the buyer on November 15. According to the terms of the contract, payment for the goods must be made within ten days from the date of delivery, that is, from November 16 to 25, but payment was not received within the specified time. The limitation period in the example above will begin on November 26th.

End of the example.

Accounts receivable for which the statute of limitations has expired, as well as other debts that are unrealistic for collection on the basis of paragraph 77 of Regulation No. 34n, are written off for each obligation and are included in the financial results of the organization.

The basis for writing off amounts of accounts payable and depositors for which the statute of limitations has expired are:

• inventory data;
• written justification;
• order (instruction) of the head of the organization.

According to the Chart of Accounts, amounts of receivables for which the statute of limitations has expired are reflected in the debit of account 91 “Other income and expenses” subaccount “Other income” in correspondence with the accounts receivable.
According to clause 14.3 of PBU 10/99, receivables for which the statute of limitations has expired and other debts that are unrealistic for collection are included in the organization’s expenses in the amount in which the debt was reflected in the organization’s accounting records.

If a reserve for doubtful debts is not created, the written off debt, and in the amount in which it was reflected in the accounting records (including VAT), is included in the financial results. In accordance with paragraphs 12 and 14.3 of PBU 10/99, written off debt is included in non-operating expenses.

Moreover, in accordance with paragraph 77 of the Accounting Regulations, writing off a debt at a loss due to the insolvency of the debtor does not constitute cancellation of the debt. Within five years from the date of write-off, the amount of the written-off debt is taken into account on the balance sheet in account 007 “Debt of insolvent debtors written off at a loss”, intended to summarize information about the state of receivables written off due to the insolvency of debtors.

In accounting, this operation is reflected by the following entries:

If an organization creates a reserve for doubtful debts, amounts of receivables with an expired statute of limitations are written off from the reserve funds.
At the same time, the amount of debt written off is taken into account on the balance sheet. In accounting, this operation is reflected by the following entries:

When the buyer receives an amount of previously written-off debt, the amount of debt is written off off-balance sheet accounting and reflected in the non-operating income of the organization on the basis of paragraph 8 of the Accounting Regulations “Income of the organization” PBU 9/99, approved by Order of the Ministry of Finance of the Russian Federation dated May 6, 1999 No. 32n “On approval of the Accounting Regulations “Income of the Organization” PBU 9/99” (hereinafter referred to as PBU 9/99). In this case, the following entries will appear in the accounting records:

If the organization did not have time to write off the debt, but created a reserve, and the debtor repaid the debt, the amount of the reserve must be restored. In this case, the wiring is drawn up:

Let's look at an example of the procedure for writing off accounts receivable.
Example 3.

In July, the organization sold goods to a buyer in the amount of 59,000 rubles, including VAT -9,000 rubles. The purchase price of the goods is 33,000 rubles, distribution costs are 11,500 rubles. The organization determines revenue for tax purposes “on payment”. In August, a debt forgiveness agreement was signed between the buyer and the creditor.

Reflection of transactions in July in the organization’s accounting:

Reflection of transactions in August in the organization’s accounting:

End of the example.
Exchange differences .

Exchange differences in accordance with paragraph 12 of PBU 10/99 are included in non-operating expenses in the reporting period in which they arose.

Exchange rate is the difference between ruble valuations (previous and subsequent) of the corresponding asset or liability, the value of which is expressed in foreign currency.

The first ruble valuation of an asset or liability arises when recalculating its value on the date of receipt. Subsequent ruble estimates are formed when recalculating its value as the exchange rate changes, at the reporting date or at the date of fulfillment of obligations.

When a new ruble valuation of an asset or liability denominated in a foreign currency is formed, exchange rate differences arise. They are positive and negative.

If the exchange rate difference increases the organization's profit, then it is positive. If the exchange rate difference reduces the organization's profit, this is a negative exchange rate difference.

The exchange rate difference is recognized as negative and is charged to non-operating expenses:

• when the currency exchange rate in relation to assets (claims) depreciates;
• when the exchange rate of the liabilities increases.

To reflect exchange rate differences in accounting, it is necessary to apply the norms of Order of the Ministry of Finance of the Russian Federation dated January 10, 2000 No. 2n “On approval of the accounting regulations “Accounting for assets and liabilities, the value of which is expressed in foreign currency” PBU 3/2000” (hereinafter referred to as PBU 3 /2000).
Thus, the exchange rate difference is recognized as a result of changes in the official exchange rate of the foreign currency to the ruble used in the calculations:

• on the reporting date of the current period in relation to the date of the currency transaction;
• on the date of fulfillment of payment obligations in the reporting period and the previous reporting date;
• on the previous reporting date and the reporting date of the current period, when transactions in foreign currency were not carried out in this period;
• on the date of occurrence of obligations in accounting and the date of fulfillment of obligations to pay them and, if their recognition and settlement of such obligations is carried out in one reporting period.

Calculation of the exchange rate difference from the value of banknotes at the organization's cash desk and funds in accounts with credit institutions can be carried out in addition to the specified dates and as the exchange rates of foreign currencies quoted by the Central Bank of the Russian Federation change.
The exchange rate difference associated with the formation of the authorized (share) capital is recognized only on the date of receipt of the amount of foreign currency deposits from the founders or participants under simple partnership agreements.

Accounting for the results of changes in the official exchange rate of foreign currency to the ruble is determined by the nature of the foreign exchange transaction, and the exchange rate difference is credited depending on this:

• on financial results for all current operations;
• for additional capital for operations related to the formation of authorized (share) capital.

Let's consider an example of recognizing exchange rate differences with a supplier (exporter).
Example 4.

Until the transfer of ownership, the goods must be accounted for by the exporter in account 45 “Goods shipped”. To record revenue from the sale of goods sold for export, the moment of transfer of ownership of the goods from the seller to the buyer must be determined. According to paragraph 1 of Article 224 of the Civil Code of the Russian Federation, transfer is recognized as the delivery of a thing to the acquirer, as well as delivery to a carrier for shipment to the acquirer or delivery to a communications organization.

Revenue received under an export contract must be recalculated for accounting purposes into rubles on the date of transfer of ownership at the Bank of the Russian Federation exchange rate in effect on that date.

The buyer's debt for the shipped goods must be recalculated into rubles at the official rate at each reporting date, as well as at the date of repayment of the debt.

When selling goods, a VAT tax rate of 0% is applied if there is documentary evidence of the validity of its application in relation to:

• goods exported under the customs export regime;
• goods placed under the customs regime of a free customs zone;
• works (services) directly related to their production and sale;
• works (services) related to the transportation or transportation of goods placed under the customs regime of international customs transit;
• works (services) named in subparagraphs 4-9 of paragraph 1 of Article 164 of the Tax Code of the Russian Federation.

In accordance with paragraph 9 of Article 154 of the Tax Code of the Russian Federation, until the tax base is determined, it does not include amounts of payment, partial payment received on account of upcoming deliveries of goods (performance of work, provision of services), taxed at a tax rate of 0%.
According to paragraph 3 of Article 153 of the Tax Code of the Russian Federation, when determining the tax base, proceeds from the sale of goods (work, services) taxed at a tax rate of 0%, received in foreign currency, are recalculated into rubles at the rate of the Bank of the Russian Federation on the date of payment for shipped goods (work performed , services provided). This amount is reflected in the VAT return at a tax rate of 0% at the time the tax base is determined. In accordance with paragraph 9 of Article 167 of the Tax Code of the Russian Federation, the moment of establishing the tax base for the sale of goods for export is the last day of the month in which the full package of documents provided for in Article 165 of the Tax Code of the Russian Federation is collected.

To confirm the validity of applying a tax rate of 0%, a bank statement (copy of the statement) is submitted to the tax authority, confirming the actual receipt of proceeds from the sale of the above goods to a foreign person to the taxpayer’s account in a Russian bank. Moreover, from January 1, 2006, it does not matter from whom the payment is made: directly from a foreign person or from a third party. If the proceeds from the sale of goods (supplies) to a foreign person were transferred to the taxpayer’s account from a third party, along with a bank statement (a copy thereof), an agreement of authorization for payment for the above goods (supplies), concluded between the foreign person and the organization (person), is submitted to the tax authorities. who made (made) the payment.

If the organization has not collected the required set of documents, then the organization’s revenue received in foreign currency is recalculated into rubles at the rate of the Bank of the Russian Federation on the date corresponding to the moment of determining the tax base for the sale (transfer) of goods (work, services), property rights, established by Article 167 Tax Code of the Russian Federation (clause 3 of Article 153 of the Tax Code of the Russian Federation).

On the date of shipment, the foreign currency exchange rate of the Bank of the Russian Federation may be less than the foreign currency exchange rate on the date of payment for shipped goods (work, services). In this case, the tax base must be increased in accordance with paragraph 2 of Article 162 of the Tax Code of the Russian Federation by the amount of increased income or amounts otherwise associated with payment for goods (work, services) sold.

For export transactions, a special procedure for applying VAT deductions has been established. VAT amounts can be claimed for deduction only in the tax period in which the validity of the application of such a rate is documented (clause 3 of Article 172 of the Tax Code of the Russian Federation). In addition, the right to a tax deduction appears if the taxpayer, within the established 180-day period (clause 9 of Article 165 of the Tax Code of the Russian Federation), has not collected a complete package of supporting documents provided for in Article 165 of the Tax Code of the Russian Federation (clause 10 of Article 171 of the Tax Code of the Russian Federation).

Until the taxpayer has the right to deduct VAT on export transactions, the amounts of this tax are reflected in the debit of account 19.

An updated declaration for VAT amounts at an unconfirmed tax rate of 0%, subject to payment to the budget, is submitted for the period in which the goods (work, services) were shipped, which entails the occurrence of overdue tax debt starting from the 20th day of the month, following the given period, until the day of actual payment of the tax on which the penalty is calculated.

Upon receipt of the documents specified in Article 165 of the Tax Code of the Russian Federation and their submission to the tax authorities, the paid VAT amounts are returned to the taxpayer on the basis of the submitted VAT return at a tax rate of 0% (clause 4 of Article 176 of the Tax Code of the Russian Federation).

From January 1, 2006, organizations independently establish the procedure for determining the amount of VAT relating to goods (work, services), property rights acquired for the production and (or) sale of goods (work, services), transactions for the sale of which are taxed at a tax rate of 0%.

End of the example.

Example 5.

CJSC Vega exported goods worth $10,000. The goods were shipped from the exporter's warehouse on February 2. The goods were handed over to the carrier on February 7. The foreign buyer repaid the debt on February 12. According to the contract, ownership passed when the goods were transferred to the carrier. The cost of goods amounted to 250,000 rubles.

The exchange rate of the US dollar against the ruble was (conditionally):

• February 2 - 30.40 rubles/USD;
• February 7 — 30.50 RUB/USD;
• February 12 - 30.60 rubles/USD.

The working chart of accounts provided for the use of the following accounts:
41 “Goods”;

45 “Goods shipped”

52 “Currency accounts”, sub-account “Transit” (52 transit);

62 “Settlements with buyers and customers”

68 “Calculations for taxes and fees”, subaccount “VAT for reimbursement” (68-4);

90 “Sales”, subaccount “Revenue” (90-1);

90 “Sales”, subaccount “Cost of sales” (90-2);

90 “Sales”, subaccount “Value Added Tax” (90-3).

The following entries were made in the accounting records of Vega CJSC:

End of the example.
Example 6.

Continuing with example 12, let us assume that, under the terms of the contract, ownership transferred to the foreign buyer only after payment for the goods. In this case, exchange rate differences are not created in accounting.

The following entries were made in the accounting records of Vega CJSC:

End of the example.
Amount of asset depreciation .

The amounts of asset depreciation included in the non-operating expenses of the organization, in accordance with paragraph 14.4 of PBU 10/99, are determined in accordance with the rules established for the revaluation of assets.

These amounts, based on paragraph 16 of PBU 9/99, are recognized in accounting in the reporting period to which the date as of which the revaluation was made applies.

Having analyzed Regulation No. 34n, we note that revaluation is provided only for fixed assets.

At the same time, paragraph 62 of Regulation No. 34n of this provision establishes that valuables, the price of which has decreased during the reporting year, or which have become obsolete or partially lost their original quality, are reflected in the balance sheet at the end of the reporting year at the price of possible sale, if it below the initial procurement (purchase) cost. Such assets include raw materials, basic and auxiliary materials, fuel, purchased semi-finished products and components, spare parts, containers, finished products, goods, and other inventories. The difference in prices for a commercial organization is included in the financial results, that is, it is reflected in the debit of account 91 “Other income and expenses” subaccount “Other expenses” and the credit of accounts in which the values ​​in respect of which the markdown is made are recorded.

Please note that before January 1, 2006, the provisions of paragraph 15 of PBU 6/01 suggested that the amount of write-down of fixed assets should be attributed to the profit and loss account as operating expenses or to the account of retained earnings (uncovered loss).

From January 1, 2006, in connection with changes made to PBU 6/01 by Order of the Ministry of Finance No. 147n, the amounts of depreciation of fixed assets are attributed only to account 84 “Retained earnings (uncovered loss)”.

Leisure and charity expenses.

In accordance with the accounting regulations “Expenses of the organization” PBU 10/99, approved by Order of the Ministry of Finance of the Russian Federation dated May 6, 1999 No. 33n, in the profit and loss statement, the expenses of the organization are recognized regardless of their recognition for the purposes of calculating the taxable base.

In accordance with PBU 10/99, expenses of an organization for sporting events, recreation, entertainment, cultural and educational events and other similar events, as well as transfers by the organization of funds (contributions, payments) related to charitable activities are other expenses. The instructions for applying the Chart of Accounts for accounting financial and economic activities of organizations, approved by Order of the Ministry of Finance of the Russian Federation dated October 31, 2000 No. 94n, do not provide for the reflection of these expenses on account 84 “Retained earnings (uncovered loss).”

For example, an organization purchased prizes for a corporate event. For profit tax purposes, these expenses are not taken into account, since they do not satisfy the conditions of paragraph 1 of Article 252 of the Tax Code of the Russian Federation.

For accounting purposes, the cost of purchased prizes is recognized as a non-operating expense and is reflected in the debit of account 91 “Other income and expenses”, subaccount 91-2 “Other expenses”, in correspondence with the credit of account 41 “Goods”.

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How to increase income tax expenses?

An important point in reflecting expenses in the income tax base (both within the framework of production and sales, and non-sales) is that the code does not provide for a strict closed list of expenses, unlike, for example, the simplified tax system, where only certain types of costs prescribed in the relevant chapter of the Code.
At the same time, Article 270 of the Tax Code describes expenses that in any circumstances are prohibited from being taken into account in calculating income tax. But even despite this, the organization has a certain freedom of action regarding exactly what amounts of expenses paid to counterparties it will reduce sales revenues by. The main thing is that the costs accepted for tax accounting meet the principles of documentary evidence and economic feasibility described above, and at the same time they can be associated with the areas of business in which the company operates. You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

Representation expenses under the simplified tax system

As we said above, one of the conditions for recognizing expenses under the simplified tax system is their presence in the closed list of expenses established by clause 1 of Art. 346.16 Tax Code of the Russian Federation. Entertainment expenses, unfortunately, are not included in this list, which means that it will not be possible to reduce the single simplified tax due to them. The Russian Ministry of Finance drew attention to this back in 2003–2004 in its letters dated 10/11/2004 No. 03-03-02-04/1/22 and 07/31/2003 No. 04-02-05/3/61.

Read about the features of accounting for expenses on fixed assets in the article “Accounting for fixed assets under the simplified tax system in 2020 - 2022.”