Request-invoice (form M-11). Filling example and form

Requirement-invoice (form M-11):

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Use our demand invoice form M-11 - it contains all the necessary columns and fields. Take it as a basis and add the columns you need.

The demand invoice (Form M-11) is issued only for internal movement of goods and materials. For example, to:

• release raw materials into production,
• move property between warehouses,
• return unused inventory items and defects to the warehouse.

Complete Form M-11 immediately upon transfer of materials, not earlier. Otherwise, you may make a mistake - for example, some goods may remain in the warehouse.

You can also use the M-11 form as a tool issuance card. It is needed to monitor the turnover of household assets and their use, as well as monitor the condition of inventory.

The demand invoice (form M-11) is issued by the employee who submits the inventory items. Make at least two copies, each must have signatures. We have discussed in detail here >>

Who fills it out and how?

To draw up a demand invoice, use the unified form M-11. But this is optional. Both customers and performers have the right to develop their own document, taking into account the industry and organizational characteristics of the company and consolidate it in the accounting policy.

For convenience, use a standard form, adding the necessary information to it. Here's how to fill out Form M-11 (or similar document):

1. Indicate the order number of the requirement.
2. Enter the name of the organization, and in the code part - OKPO.
3. Enter the actual date of compilation. Materials, raw materials and equipment must be transferred within one working day.
4. Determine the sender (the department that transfers the goods and materials) and the recipient (the department that receives the products). Indicate their types of activities.
5. Register the corresponding account and the accounting unit of issue.
6. Write down in the table the information on the transferred values: name and item number, quantity, correspondence account, price per unit, total cost for each item and serial number on the warehouse card.
7. Sign the form. The standards for filling out M-11 explain who signs the M-11 form - the employee who released the goods and materials, and the employee who accepted the consignment.

The requirement is drawn up in two copies - for each structural unit involved in the internal movement of goods and materials. All information in the invoice is recorded in accordance with accounting indicators.

Requirement invoice M-11: sample filling

You can fill out the document by hand or on the computer. To avoid making mistakes in the form, download a ready-made sample of filling out the M-11 demand invoice and fill in your data.

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Register in the online document printing service MoySklad, where you can: completely free of charge:

• Download the sample you are interested in in Excel or Word format
• Fill out and print the document online (this is very convenient)

Be sure to include:

• standard form number M-11,
• name of the organization and its OKPO code,
• date,
• information about the sender and recipient, for example, warehouse or packaging workshop,
• who requested the materials and allowed them to be released,
• names and units of measurement of inventory materials,
• quantity of materials requested and issued.

Indicate only the actual date - materials must be transferred within one business day. If you didn’t have time, fill out a new demand form - invoice form M11.

Be careful: blots and corrections are not allowed in the document. If you make a mistake, you will have to fill out the form again.

In the MoySklad service M-11 and other documents can be filled out online. This is very convenient: you will not make mistakes and save time, because the data will not need to be entered and checked manually.

Basic rules for filling out the demand invoice

Today, there is no unified single sample of a demand invoice, and in principle, enterprises and organizations can develop such a document independently. However, many still prefer to use the previously approved and mandatory M-11 form.

Since the demand invoice is used within the company, it can include several different items and names of goods and materials, except in cases where special restrictions are imposed on the consumption of some inventory items in the form of limits. All products covered by this document must be indicated in it with details:

• Name,
• quantity,
• cost, etc.

Filling in pencil, as well as errors, blots, and other corrections are not allowed, so if such an incident does occur, it is better to draw up a new document.

The form can be filled out either manually or on a computer, but in any case it must contain “live” signatures of the one who released the goods and the one who accepted it. There is no need to certify the demand invoice with a seal, since it relates to the internal documentation of the enterprise, but the document is drawn up in two copies, one of which is transferred to the organization’s warehouse and subsequently serves as the basis for receipt, and the second remains with the sender of the inventory and material assets and is the basis for their write-off.

The demand invoice belongs to the category of primary documentation and, like any other similar papers, must be stored for at least five years.

Fill out M-11 online

Fill out form M-11

Fill out the M-11 invoice online!

Register in the MoySklad online service - you will be able to: completely free of charge:

• Fill out and print the document online (this is very convenient)
• Download the required form in Excel or Word

Connect the M-11 template, then select Products - Movements and specify the desired product. The system will generate the document automatically: enter the number and date, and calculate the balance of inventory items in the warehouse. You can print the completed form in one click.

Information about the company, products, warehouses is saved in the system - it does not need to be re-entered into the document each time. This is convenient if you regularly ship inventory items from a warehouse, for example, transfer stationery to the office.

You can also download a blank demand invoice form (form M11) in excel and fill it out yourself.

Invoice storage periods

After processing information from M-11, the accountant ensures its archiving and storage. Archival documents are stored not only in the organization, but also in a public or private archive. Since the demand invoice is a primary accounting document, the storage period is at least 5 years after the reporting year (Article 29 402-FZ).

IMPORTANT!

Clause 4 art. 283 of the Tax Code of the Russian Federation provides for a longer storage period for documents confirming losses of previous periods.

Each completed copy of the M-11 invoice request is signed by the responsible persons of the transmitting and receiving parties (for example, a storekeeper or other warehouse employee).

Form M-11 — .

Consignment note M-11 is widely used to transfer materials from one department to another within the same organization (for example, from one warehouse to another, from a warehouse to a workshop). If materials are transferred to another unit located outside the organization’s territory, then an invoice for the release of materials to the M-15 side is issued.

Requirement M-11 is used when no limits are set for the material assets being moved, otherwise a limit-fence card is drawn up, the form and sample of which can be downloaded here.

Form and filling procedure

Public sector enterprises must use the forms of primary documents that are established by Order of the Ministry of Finance of the Russian Federation dated March 30, 2015 No. 52n. Appendix No. 1 to this order in the list of class 05 forms contains form 0504204.

All other organizations that are not subject to Order No. 52n can use the unified form No. M-11 requirement-invoice, which is approved by Resolution of the State Statistics Committee of Russia dated October 30, 1997 No. 71a.

Thus, at present, depending on the legal form, one of two invoices can be used:

• according to OKUD 0315006 requirement - invoice form M-11;
• according to OKUD 0504204 requirement-invoice.

Despite some differences between them, the purpose and rules for filling them out are basically the same. The form according to OKUD 0504204 (for public sector employees) is slightly more compact compared to the form according to OKUD 0315006 No. M-11 due to a more rational placement of details.

Any of the specified invoices is drawn up by the financially responsible person of the sending unit. This must be done in two copies, one of which serves as the basis for the transfer of values, and the second for their acceptance.

The demand invoice (either 0504204 or 0315006) is signed by the persons involved in the registration for subsequent transfer, respectively, to the accounting or other responsible service of the sender and recipient in order to timely register the movement of inventory items. After filling out the document, you must put a mark registering the fact of economic life on the relevant accounting accounts.

Who signs?

• In the column “Through whom” the position of the person who receives the goods and materials must be indicated, as well as his full name.
• In the “Requested” , you must indicate the position and full name of the person who requested the materials.
• In the “Allowed” , the person authorizing the release of goods and materials registers his position, signs and deciphers the signature.
• In the “Release” , you must indicate the position, sign and decipher the signature of the person responsible for the release of products. The date is also indicated below.
• In the “Received” , the position is written down, the signature and transcript of the signature of the person responsible for receiving the goods and materials is entered. The date is indicated below.

Common mistakes when filling out a form

Despite the simplicity of the invoice data, in practice there are errors when filling it out.

Creating a “Request-invoice” document based on another document

There are many useful functions in 1C programs, one of which is document entry based on. Thus, the document we are considering can be entered on the basis of a previously executed document “Receipt (act, invoice)”. To do this, open the receipt document (from the “Purchases” section) (Fig. 11) and click the “Create based on” button. From the list, select the “Request-invoice” document and, if necessary, edit it.

Fig. 11 “1C: Accounting” program window, “Purchases” menu

Fig. 12 Document selection menu “Create based on”

Fig. 13 Document “Request-invoice” created from the document “Receipt (act, invoice)”

Write-off of customer-supplied materials using the “Demand-invoice”

The program provides the ability to keep records of operations for processing customer-supplied materials, i.e. materials transferred for processing by third-party customers. The document “Requirement-invoice” has a tab “Customer Materials”, which reflects the transfer of customer materials to production. They are accounted for in the off-balance sheet account 003.01 “Materials in warehouse”, and for processing they are transferred to account 003.02 “Materials transferred to production”.

Fig. 19 Document “Request-invoice” - tab “Customer Materials”

Thus, the “Demand-invoice” document can be considered a universal document for the write-off and transfer of materials.

Procedure for using the invoice

A company can develop its own form or use a standardized form that can be filled out by hand or using a computer. The requirement for invoice form M 11 is included in specialized accounting programs.

It is drawn up in two copies by the transferring party, that is, the materially responsible person at whose disposal the goods and materials are located, with each release of materials. Form M-11 is recorded in the log of registration of these invoices. The MOL signs the document and transfers the documents to the receiving party along with the materials.

The new responsible person checks the name and quantity of valuables, then endorses both demand invoices and returns one copy to the deliverer. Next, each party, when preparing material reports, attaches these invoices to them and transfers them to the accounting department.

Form M-11 must be kept, like all accounting documents, for 5 years.