Filling out the waybill for the crane: nuances, subtleties, pitfalls

What technology is the document intended for?

Working on special equipment, and even more so on a truck crane, has its own characteristics, which are also reflected in the permit. It differs from other types of vouchers in that it includes columns that are signed by the persons responsible for the safe operation of the crane. The waybill for an automobile self-propelled crane is used for automobile cranes of all categories, as well as other vehicles. Namely, for small (up to 8 tons), medium and large (over 50 tons) truck cranes with a hydraulic, mechanical or electric motor. You can use one form to fulfill orders during one work shift from one or more customers.

Truck crane waybill filling | Legal grounds

The document form must be filled out on both sides, one of which must contain information about the tasks performed by the truck crane driver, as well as the number of goods moved. The reverse side contains the results of vehicle operation or downtime. Everything is confirmed by the signature of the responsible persons and the stamp of the customer daily. The main feature of the waybill is the main safety rules it contains for crane drivers. The mechanic and driver must check the technical condition of the car before leaving. Their signatures serve as proof of security. The waybill must bear the stamp of the organization, and all its details must also be indicated. You need to write out the truck crane sheet in a single form. Various downtimes may also be indicated.

Filling out the waybill for a truck crane

Info
A waybill for lifting equipment means a special document that is issued only for one day, but if necessary for several. It is used by specialized companies to account for the operation of a truck crane at an hourly rate.

Attention

Thanks to the waybill, the organization providing truck crane services has a wonderful opportunity to control the entire operation of its special equipment.
This document also serves as the main basis for obtaining all the initial data when calculating the basic salary for drivers servicing a truck crane. We fill out the waybill for the truck crane. The waybill is drawn up by the dispatcher or an authorized citizen in only one copy. Issue the appropriate document for a shift, decade or day. Important The return and departure of the truck crane is also documented. This issue is dealt with by a mechanic, dispatcher or driver.

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A truck crane waybill is a paper whose validity period is from one to several days. The purpose of using this document is to account for the operation of loading equipment at an hourly rate.

As a rule, special organizations practice issuing waybills. The officially issued paper is an indicator of the data when crediting the salary rate to truck crane operators.

How to properly prepare a waybill for a truck crane? The travel document is issued by the person who has been entrusted with these powers or by the dispatcher in the only option. The certificate can be issued for various periods: shift, day, decade. In this case, the moments of departure and entry of construction vehicles are recorded. These powers are vested either in the dispatcher, the mechanic, or the driver. The travel document form itself must be filled out on both sides.

Truck crane waybill: form, sample filling

In this case, such a form should be approved by a special internal order and its use should be recorded in the accounting policies of the organization. Read about filling out a waybill for a construction vehicle here. Manipulator waybill form The road crane waybill (3special form) can also be used to record the operation of the manipulator. In addition, for this purpose you can use forms 4-C or ESM-2. Read about the 4-C form in the article “Truck waybill in accounting (form).” Results The owner has the right to develop the form of the truck crane waybill independently or use a unified one.

When preparing the document, it is important to take into account the requirements of the Ministry of Transport of the Russian Federation, approved by Order No. 152 dated September 18, 2008.

Truck crane waybill

These coupons will subsequently be required to calculate costs and generate an invoice for the customer. You can download form 3 special on our website. Download form 3 special Form of waybill for a loader The form of a waybill for an automobile crane can also be used for a loader.

Depending on the work performed by the loader, the appropriate primary document is selected to record its working time. So, if a forklift leaves the permanent parking area, a waybill for an automobile crane (form 3special) or a waybill for a construction vehicle (form ESM-2) can be used. If the forklift works exclusively on the territory of its owner's warehouse, a simpler form can be developed to record its working hours. In this case, the loader’s waybill is drawn up on a self-developed form with the necessary details.

Waybill for truck crane sample form

The document form must be filled out on both sides, one of which must contain information about the tasks performed by the truck crane driver, as well as the number of goods moved. The reverse side contains the results of vehicle operation or downtime.

Everything is confirmed by the signature of the responsible persons and the stamp of the customer daily. The main feature of the waybill is the main safety rules it contains for crane drivers. The mechanic and driver must check the technical condition of the car before leaving. Their signatures serve as proof of security. The waybill must bear the stamp of the organization, and all its details must also be indicated. You need to write out the truck crane sheet in a single form. Various downtimes may also be indicated.

Add to favoritesSend by email Truck crane waybill - you can download the form for free on our website. This document is used to record the work of a special vehicle with an hourly form of payment.

In our article you will find detailed information about the form of this primary document. Waybill for an automobile jib self-propelled crane Form of a waybill for a loader Form of a waybill for a manipulator Summary Waybill for an automobile jib self-propelled crane To account for the work of such a special vehicle as a self-propelled crane, many organizations use primary documents drawn up according to the 3special model. The form of the waybill for a truck crane using this form was approved by Decree of the State Statistics Committee of the Russian Federation dated November 28, 1997 No. 78.

Truck crane waybill - download free form (2017-2018)

A waybill for lifting equipment can be issued for one day. When the need arises, it can be issued for several days. Thanks to him, a company providing crane services has an excellent opportunity to control the operation of its special equipment. Also, the waybill is used by the company to record the work of the crane, if payment for the work is calculated hourly and to deduct future wages for the drivers who carried out work on the crane.

It is necessary to write out the waybill for the truck crane in a single form. This procedure can be performed by any person authorized by the company management or the enterprise dispatcher.

You can apply for it at:

• one shift;
• a decade or one day.

The departure of equipment to work is recorded by a mechanic, dispatcher, and driver. The return of special equipment to the vehicle fleet must be recorded by these people.

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How to fill out the front side correctly?

The front side of the document is filled out mainly by the dispatcher. He writes a task for the driver and checks that all the data is entered correctly. The driver enters the data in the part of the ticket that deals with the progress of the task. Certain blocks of information are entered into the travel form for a self-propelled truck crane by a nurse, an accountant and a mechanic. At the top of the front side, basic information about the company is indicated. If this is a legal entity, you must enter its name, telephone number, address, OGRN and legal form. The individual entrepreneur enters the following data: last name and initials, postal address, OGRNIP and telephone number. Then comes a block of information about the faucet itself:

• registration number;
• brand of special equipment (in Latin or Russian letters);
• government number;
• garage number;
• the period during which the voucher is valid (one shift, working day or flight);
• series and number of the waybill of the truck crane ;
• the driver's surname and initials and his license number.

Information block allowing departure

Here you should enter the speedometer data at the beginning of the trip. The driver signs that he accepted the car in good working order, the mechanic indicates that he allows the departure of special equipment. The dispatcher records the departure time of the vehicle. He also puts his signature. At the time of return from the flight, the dispatcher also writes down information about this in the document. The health worker examines the driver for the presence of alcohol or psychotropic drugs and makes a general conclusion regarding his health. If the driver’s physical condition is within normal limits and allows him to go on a flight, the medical worker makes an appropriate entry about this in the waybill.

Task for the crane operator

This part of the text is presented in tabular form. It should indicate the name of the company at whose disposal the truck crane is supplied, where it comes from and in what direction it is traveling. It is necessary to describe in detail what work he will perform. After this table, in the waybill of the self-propelled jib crane, it is necessary to fill out another one, the “table of slopes”. Here they describe the type of soil, the distance from the base and the depth of the channels.

Next, you need to write down how much fuel was poured into the tank before leaving for the flight and what is the remainder upon arrival back. Calculate the actual fuel consumption for the trip. Then enter the surname, initials and driver’s license number of the person responsible for the safety of the work being carried out and similar data of the slingers. When handing over the crane, a table is filled in, in which the following is entered:

1. surname and initials of the driver who received the crane before the flight;
2. data from the speedometer when entering the garage;
3. Full name of the mechanic who accepted the crane and his signature.

Truck crane waybill form

When using a truck crane in their activities, organizations need to fill out waybills, on the basis of which the costs of fuel and lubricants are written off in tax accounting and the employee’s salary is calculated based on hourly wages. It does not matter for what purpose the equipment was purchased - for the company’s own needs when performing loading and unloading operations or for providing paid services to clients.

Waybill form for truck crane

Unified forms of waybills have been approved for truck cranes, for example, No. 3 (special) or No. 4-P, but companies can use them to develop their own templates. The form must include mandatory details (according to Order of the Ministry of Transport of the Russian Federation dated September 18, 2008 No. 152), and you can also add columns that are necessary for a specific organization. A waybill developed on the basis of a unified form must meet the requirements for primary accounting documentation in accordance with Federal Law No. 402-FZ dated December 6, 2011.

The waybill for a truck crane in form No. 3 (special) can be issued for tasks received from two customers.

Download and fill out the form for the waybill for the truck crane

The unified form of a road crane waybill form was approved by Resolution of the State Statistics Committee of the Russian Federation dated November 28, 1997 No. 78, but the document is not required to be filled out using exactly this template. The form can be used to independently develop a waybill for a truck crane, which needs to be approved in the organization’s accounting policies.

The most commonly used form of waybill No. 3 (special), which can be used to record the work of different types of special equipment.

You can download the blank travel form No. 3 special from the following link.

The waybill for a truck crane must be filled out in one copy for each unit of special equipment, and they must be numbered in chronological order. On the front side of the document, information about the truck crane and the driver, as well as the assigned task is filled out, and on the back side information about the results of the assigned task is indicated.

A sample of a completed crane waybill is presented below.

If it was not possible to fill out the waybill completely

If for any reason it is not possible to fill out all the details of the truck crane’s waybill, it is necessary to record this moment in the appropriate document indicating the specific reason. For example, if the speedometer is broken, then its readings cannot be included in the waybill, and, accordingly, this omission must have a reasonable justification on paper. It makes sense to draw up a report on the detected defects (malfunctions), and reflect the details of this document in the column associated with the speedometer readings.

Storage of truck crane waybills

Issued waybills must be reflected in the journal of their movement, which allows you to control the availability of documents in the organization. The standard form of the journal is also enshrined in the Decree of the State Statistics Committee of November 28, 1997 No. 78, namely form No. 8.

All issued waybills must be kept for 5 years.

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How do we fill out the back of the form?

• Departure date.
• Serial number of the jib crane waybill .
• Name of the organization.
• Last name, initials and signature of the employee who is responsible for the safety of the work.
• Name of the work performed.
• Full name of the slinger, license number and date of the last test of his knowledge.
• Time (accurate to the minute) when the task started and ended.
• Number of load movements.
• Last name, initials of the person performing the duties of the acting head of the site - foreman or foreman.

This data is endorsed by the driver and dispatcher. At the bottom of the reverse side of the waybill for a self-propelled truck crane, it is necessary to indicate the time of forced downtime of special equipment (if any), the reasons for this and the actual fuel consumption. Then the accountant calculates the driver’s salary, indicating the amount and type of accrual, personnel numbers of the slinger and driver.

Waybill for a special vehicle. |

Waybill for a special vehicle.

A special vehicle is a vehicle designed to perform special functions that require special equipment.

Special vehicles include truck cranes, hydraulic lifts, fire trucks, auto repair trucks, tow trucks, garbage trucks, drilling machines, water washers, snow blowers, etc. More details in the article of the same name.

Form of waybill for special vehicle No. 3 special. approved by Decree of the State Statistics Committee of the Russian Federation dated November 28, 1997 No. 78 “On approval of unified forms of primary accounting documentation for recording the work of construction machines and mechanisms, work in road transport” in pursuance of Decree of the Government of the Russian Federation dated July 8, 1997 N 835 “On primary accounting documents."

Form 3 spec. is the main primary document for recording the work of a special vehicle during its operation both at internal facilities and when performing work on requests from one to two third-party Customers.

To document the work performed by the Customers, the waybill provides two tear-off coupons, which serve as the basis for presenting an invoice to the customer.

1. Front side of the waybill form No. 3 – special.

To the vertical cut line it is filled in at the organization that owns the special vehicles.

It is completed by several employees of the owner of the special vehicle (dispatcher, medical worker, gearbox mechanic, fuel metering technician).

The driver signs for the acceptance of the car before leaving the line and the delivery of the car after returning.

The coupons of the first customer and (or) the second customer located on the front side of the waybill are filled out by the Customer (Customers) in the process of completing the task.

2. The reverse side of the waybill form No. 3 is special (example truck crane KS-35715).

Section “Task completion mark”.

1st customer.

Route of movement or object of work - building materials warehouse on Nechaeva - heating main on Sverdlova, 10. Type of work, name - loading pipes at the warehouse, unloading pipes on the heating main. Arrival time is 9.00. Departure time is 12.00. Speedometer readings upon arrival at the warehouse and departure from the heating main. The customer is Stroymontazh LLC (he is the first customer). Position, signature, stamp.

2nd customer. Construction site on Abramova - road to Zhokhova. Loading road slabs at a construction site, unloading and laying them on a section of the road to Zhokhov that is being repaired. Arrival time is 13.30. Departure time is 16.00. Next are the speedometer readings upon arrival and departure. The Customer is Dorspetsstroy LLC (he is the second Customer). Position, signature, stamp.

Position, surname, name, patronymic of the employee responsible for the safe movement of cargo. 1st Customer – Petrov Vladimir Ivanovich, 2nd Customer – Semenov Andrey Sergeevich.

Slingers - each Customer must have their own. The owner of a special vehicle (in this case, a truck crane) can perform loading and unloading work with his own slingers.

Downtime on the line. An application for a truck crane, for example, from the 1st Customer was for 3 hours (from arrival to departure), including directly for the operation of the crane installation - 2 hours. This column can be used to record the actually worked time of the crane installation (necessary for accounting for fuel, since there are two consumption standards for a truck crane: for its movement per 100 km of run and for the operation of the crane installation in hours).

Tear-off coupons.

The coupons of the first customer and (or) the second customer in completed form (on the front side of the waybill - by the Customers, on the back side - by the owner of the special vehicle) are the basis for the owner of the special vehicle to present an invoice to the customer. The coupons are tear-off and attached to the invoice for payment.

Avtotrans - consultant.ru.

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Download the waybill for an automobile jib self-propelled crane

Waybill for a self-propelled truck crane form
Waybill for a self-propelled truck crane sample filling

Attention! The Ministry of Transport, by order No. 368 of September 11, 2020, added new requirements for filling out waybills. The document came into force on 01/01/2021 and is valid until 01/01/2027.

Registration and storage

After complete completion, the waybill must be registered in the organization’s waybill register. This work is performed by a dispatcher or other responsible employee.

The journal, like the waybills themselves, must be stored for 5 years in the company’s accounting department. This rule was approved by Order of the Ministry of Transport dated September 18, 2008 No. 152.

Important! Waybills must be used in work; during an on-site inspection, the Federal Tax Service or another department may request them. In the absence of waybills, administrative liability may be imposed.

Construction vehicle waybill (form n esm-2)

Forms

Standard intersectoral form N ESM-2

Approved by Resolution of the State Statistics Committee of Russia dated November 28, 1997 N 78

Waybill n ____construction vehicle

Reverse side of form N ESM-2

The document is being prepared. Expect

Which form to use

For an automobile (self-propelled jib) crane, a so-called form with red font or a red stripe is used. They prescribe safety rules for the driver and slinger, so this form is often preferred to the unified form No. 3 special, which was developed by the State Statistics Committee for a special vehicle. The same is true for a truck crane.

The “form with red font” is not unified, but it contains all the necessary details and data.

For your information! Since 2022, amended rules for filling out travel forms have come into force. They were approved by the Ministry of Transport by order No. 467 dated December 21, 2022

It is also important to follow the rules for filling out the primary form specified in the Federal Law of December 6, 2011 No. 402

If a company does not like a unified or any other form from a printing house, it can develop its own. The only rule is that the number of required details must be met. They can be interchanged, the main thing is that they are all included in the form.

Sample of filling out a waybill for a truck crane

Waybill forms with filling samples

A waybill is needed to justify expenses for fuels and lubricants (gasoline, motor oil, etc.) on the simplified taxation system for income-expenses and OSNO.
Individual entrepreneurs and organizations using the simplified tax system for income, UTII and Patent do not keep track of expenses and a waybill is simply not needed. It is also not needed if you do not want or need to enter such expenses in any tax regime.

It is prohibited to transport passengers and luggage, cargo by buses, trams, trolleybuses, cars, trucks without issuing a ticket for the appropriate vehicle (here we mean, first of all, transportation for money, otherwise it’s absurd - an individual entrepreneur is taking his wife to the theater and must have a certificate ). The period for issuing a travel permit is from one day to one month.

Sample of filling out a waybill for a truck crane

___ This page contains links to documents that drivers, dispatchers, accountants and representatives of other, no less honorable professions use in their professional activities.
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Truck crane waybill

A truck crane waybill is a document that is issued for one or several days.
the truck crane sheet is used in specialized organizations to record the work of the truck crane when paying hourly. This document serves as the basis for obtaining initial data when calculating wages for crane drivers servicing the truck crane.

The waybill for the truck crane is drawn up by the dispatcher or an authorized person in one copy and is issued per shift, per day or per decade.

truck crane - a primary document used to record the work of truck, boom, self-propelled truck cranes with an hourly method of remuneration, and is also the basis for calculating wages to the driver of a special vehicle.

This type of sheet is used only at specialized enterprises and is a type of 3-special waybill.

Waybill for a special vehicle (form 3 special

of a special vehicle is the main primary document for recording the operation of a special vehicle and the basis for calculating the driver’s salary.
A special vehicle is one that is designed to perform special functions and is equipped with special equipment. According to the Methodological Recommendations for conducting an independent technical examination of a vehicle under compulsory motor liability insurance (No. 001MR/SE), approved in October 2004.

Filling out the waybill for a truck crane

truck crane - paper, the validity of which is from one to several days.
The purpose of using this document is to account for the operation of loading equipment at an hourly rate. As a rule, issuing a sheet is practiced by special organizations.

The officially issued paper is an indicator of the data when crediting the salary rate to truck crane operators. The travel document is issued by the person who has been entrusted with these powers or by the dispatcher in the only option.