Re-registration of cash registers: how to correctly re-register an online cash register to another legal address, rules for re-registration of cash register equipment

Running a business is a complex process that involves solving many different problems. At some point, an entrepreneur may need to re-register existing cash register equipment. Let's look at the nuances of re-registering a cash register (online cash register) to another organization with the tax office.

General procedure

The use of metering devices is controlled in accordance with Federal Law-54. The law stipulates the need for re-registration in the following cases:

• change of information recorded during the initial registration activities (entering data into the registration card and cash register log);
• replacement of the fiscal drive (FN).

An online cash register is registered based on an application submitted by the owner to the Federal Tax Service. In this case, the following document is allowed:

• in writing, which means a direct visit to the tax authority;
• in electronic format, through your personal account on the official resource of the service.

The application letter should be submitted no later than 24 hours later (if we are talking about a change in basic information). The moment the application is posted in the cash register office is considered the day of submission. Considering the features of the second method of sending the application paper, it is important to remember that instead of a regular signature, the entrepreneur must use a special electronic signature (it is registered separately).

When malfunctions (or the presence of a manufacturing defect) are detected in the operation of the cash register, it is impossible to send a fault report to the Federal Tax Service. In such a situation, you will have to contact the metering equipment manufacturer directly. Based on the results of the inspection, a conclusion is made on the technical condition.

At the same time, within 5 days from the moment of detection of the breakdown, the company that owns the cash register sends an application to the tax office for re-registration of cash register equipment - this is a mandatory condition. The manufacturer must inspect the non-working device and provide information about its condition to the tax authorities and the owner within 30 days.

Based on the results of the above measures, the FN number established by the manufacturing company is recorded, the presence of a defect (if any) is noted, and confirmation of the complete failure of the cash register is given. After this, the owner is obliged, no later than 2 months from the date of submission of the application document, to transfer fiscal data to the Federal Tax Service.

When the tax authority verifies the information received, a new cash register registration card will be created for the owner of the online cash register and sent to him via:

• OFD;
• personal cash register account on the official tax authorities resource.

Please note that the moment the document is drawn up is the day of re-registration. The card itself is generated within a 10-day period from the date of receipt of the application to the tax office. If necessary, you can obtain a paper version by visiting the appropriate branch of the Federal Tax Service.

Re-registration of information in the cash register card and data on FN

In order to change the information in the online cash register card or inform the Federal Tax Service about replacing the fiscal drive, the cash register user needs to:

1. Send an application in the prescribed form to the Federal Tax Service. This must be done no later than the working day following the one on which the events that gave rise to re-registration occurred.

The application form for re-registration of cash register equipment (form according to KND 1110061) and the procedure for filling it out are approved by Order of the Federal Tax Service of the Russian Federation dated May 29, 2017 N ММВ-7-20 / [email protected] (Appendix No. 1 and No. 5, respectively).

The application can be sent to the Federal Tax Service in paper form or through the personal account of the KKT user. At the same time, if the reason for re-registration is the replacement of a fiscal drive, then the application must be supplemented with two fiscal reports:

• about changes in information on registering cash registers;
• about closing the drive.

1. Wait until the Federal Tax Service issues a new card for registering an online cash register. The Tax Service is given 5 working days from the date of receipt of the application to solve this problem.

1. Ask our specialist a question at the end of the article. 2. Get detailed advice and a full description of the nuances! 3. Or find a ready-made answer in the comments of our readers.

The card is sent to the taxpayer:

• through your Personal Account;
• through the mediation of the OFD.

At the taxpayer's request, the Federal Tax Service can issue a paper version of the card.

The law provides for cases in which the Tax Service has the right to refuse re-registration, namely:

• when trying to register a fiscal drive that is not included in the registry;
• when providing the Federal Tax Service with insufficient information necessary for re-registration.

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When re-registration may be required, what to do in such a situation

As a rule, the FN is changed due to the expiration of the established validity period for a certain model (13, 15, 36 months). The moment of expiration must be monitored. Otherwise, the owner will have problems with automatic blocking of the cash register. Also, this procedure often becomes necessary due to malfunctions.

Before re-registration, you should check whether all the required documents have been sent, close the storage archive, generate the appropriate reports and wait for confirmation from the OFD that the data has been received. Only after this a new storage device is installed and the cash register is configured.

When figuring out how to re-register an online cash register for another individual entrepreneur during re-registration, it is important to remember that changing the initial information means:

• transfer to another FD operator;
• change of OFD details;
• name of the organization (legal entity), personal data of the owner;
• transition from one CCP operating mode to another;
• adjustments made to address information;
• any other edits.

Reasons and actions

Re-registration due to a change in the initial data on a cash register or replacement of a financial statement in practice represents a range of situations and nuances. Let's take a closer look at them.

FN replacement is most often carried out due to the expiration of the standard operating life of a given model - 13, 15 or 36 months, less often - due to breakdown. It is necessary to monitor it to prevent the device from being automatically blocked after the check date has expired.

Before starting the re-registration procedure, you need to track the sending of all documents to the operator, close the drive archive, send a report on closing the drive and receive confirmation from the OFD about successful sending. Then a new drive is installed, and through the “re-registration” menu the cash register is configured for operation.

If this is not done, problems may arise during the re-registration process, including denial of re-registration.

Changing your initial registration details may mean:

• transition to another fiscal data operator;
• changing the details of the current OFD;
• change of the name of the legal entity, full name of the individual entrepreneur;
• changing the operating mode of the cash register (automatic, normal, etc.);
• change of location of cash register;
• other changes to the initial registration data.

Re-registration of the cash register is required in all of these cases. If the owner of a cash register ignores the requirements of the law, Art. 14.5 Code of Administrative Offences. Penalties under it in case of violation of the re-registration procedure:

• 1.5-3 thousand rubles. to an individual entrepreneur or an official of a company;
• 5-10 thousand rubles. to the organization.

During the first inspection, regulatory authorities may limit themselves to a warning and a requirement to correct deficiencies.

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How the OFD changes

To do this, the owner of the cash register machine needs to draw up reporting documentation (based on the results of previous work), fill out an application document for re-registration in the personal cash register account on the Federal Tax Service website and adjust the OFD settings.

In addition, you will need to create a personal account on the Platform-OFD resource. Next, you need to add an online cash register to it, pay for the subscription (pre-select the optimal working tariff) and calmly monitor statistical data remotely.

Re-registration of a cash register (cash register) to another legal entity in the tax office

To understand the essence of the process in detail, you should use the step-by-step instructions presented below:

1. On the Nalog.ru web page, log into the personal account of an individual entrepreneur or legal entity.

1. Next, open the “Cash Accounting” subsection.

1. Select the registration number of the desired device to transfer it to another operator.

1. A detail window will open in front of you, where you will need to activate the corresponding key.

1. Now indicate the reason for re-registration.

1. Mark the required position (you will have to decide on your own, but the TIN block will be filled in automatically as a result).

1. All that remains is to sign electronically and send the completed document.

1. If the submission was successful, a message will be displayed on the monitor confirming acceptance of the application. In the future, you will be able to track the status of your request using the link included in the notification.

1. It is convenient to check the status through the “Cash Accounting” item. When the procedure is completed, a corresponding notification will appear - “KKM has been re-registered.”

How to register a personal account on the OFD Platform

To do this, you need to perform a number of step-by-step actions:

1. First of all, go to your personal account on the official website platformaofd.ru.

1. In the window that opens, click on the “Login” button in the client’s place.

1. A form will then appear on the screen where you will have to create your own account. It is not necessary to fill in the “Promotional Code” position. Simply enter the required information, read the terms of the contract document and activate the “Register” button.

1. A registration confirmation code will be sent to the phone number and postal address that you provide when filling out. It must be entered in the appropriate field of the SMS confirmation.

1. After clicking “OK” you will have access to your personal account. Now you need to complete the registration through CEP.

1. Next, specify the desired signature format and activate the download.

1. After completing the registration procedures, go to the “Documents” subsection.

1. A new tab will open in front of you, where you need to click on the button to enter into an agreement and enter the required information in the fields that appear. Finally, all you have to do is click on the “add” line located at the very bottom of the form.

1. A OFD agreement will appear in the block that opens, which must be signed via electronic signature.

That's it - you have successfully registered your personal account.

How to re-register an online cash register through your personal account on the Federal Tax Service website

As an example, let's consider how to re-register a cash register in connection with a change in the OFD without replacing the fiscal drive, when the user decided to switch to working with another fiscal data operator - Kontur.OFD.

When changing the OFD, you need to re-register the cash register with the Federal Tax Service, as well as change the online cash register settings to those that will be provided by the new fiscal data operator.

At the same time, it is allowed to re-register the online cash register, even in cases where there are untransferred fiscal documents at the cash register. They will be sent to the Federal Tax Service after the OFD is changed by the new fiscal data operator.

Step-by-step instruction:

1. On the official website of the Tax Service nalog.ru, go to the “Taxpayer’s Personal Account” and select the subsection “Accounting for Cash Register Equipment”.

1. In the list of registered online cash registers, select the one that needs to be re-registered and click on its registration number in the “RN KKT” column.

1. In the “Details of information on cash register equipment” window that opens, click on the “Re-register” button, after which the “Application for re-registration of cash register equipment” will open.

1. At step No. 1, check the box “Re-registration of cash registers due to a change in fiscal data operator.”

1. At step No. 2, from the list of fiscal data operators, select Closed Joint Stock Company “Proizvodstvennaya.

1. At step No. 3, you should sign the application with your enhanced qualified electronic signature and send it to the Federal Tax Service for consideration.

1. An information message “Request added” will appear. In order to track the status of the application, without clicking on the “Ok” button, you need to follow the link “Information about documents sent to the tax authority” in the text of the message itself.

1. After successful completion of the online cash register re-registration process, the “Status” column will display the status “KKT re-registered”. Here you can print out a cash register registration card with new data.

1. At the next stage, you will have to adjust the cash register settings (by specifying the necessary data for the new fiscal data operator Kontur.OFD).
2. At the online checkout itself, generate and print a Re-registration Report (or a Report on Changes in Registration Parameters). To do this, you may need to indicate the reason for the re-registration of the cash register - indicate “Re-registration of the cash register due to a change in the fiscal data operator.”
3. At this point, the process of re-registration of the online cash register is completed and the transfer of fiscal data to the Tax Service of Russia will be carried out through Kontur.OFD.

Step-by-step instructions for re-registering an online cash register in connection with replacing the FN and OFD can be downloaded HERE (in PDF format).

The following procedure is a type of re-registration, in which the cash register is first deregistered and then registered again.

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What to do if the TIN has changed

If an entrepreneur had to change his individual taxpayer number, he will need the following:

• register a personal account;
• remove the old one and install another FN;
• add a cash register to the OFD office and pay for the subscription.

Personal account registration

First of all, it should be noted that the personal section is attached to one specific TIN and does not change subsequently. Therefore, if necessary, you will have to get a new one.

To do this, you should acquire an electronic signature key, which will contain the updated information. To get started, go to the main page of the OFD Platform. Then open your account and register. After filling out the information block, confirm the action. Be sure to check that the email address and phone number provided are correct.

Removal of cash register from registration with the Federal Tax Service

When figuring out how to re-register an online cash register (KKT) to another address, you should remember that when changing the company to a KKM, you need to close the existing FN and install a new one. To do this, you must send all previous reporting documentation to the Federal Tax Service. Only after sending the latest data is it possible to close the old drive.

In the personal account from the previous organization, re-register the cash register (through the subsection with the added equipment by pressing the “Deregister” button).

After performing the above manipulations, take care of connecting the updated FN and log into the account of the existing company. Here, register the cash register again, noting all additional data.

Conclusion of an agreement and adding a cash register

When creating a personal account with other details, you must draw up and sign a corresponding agreement, add an online cash register and make payment for the working period.

To do this, you need to open the “Documents” subsection, create the required paper and put an electronic signature. When registration activities are completed, the owner will receive a cash register card. In the future, it will be located in its individual section on the official Nalog-ru resource. Also, due to changes in information, it is necessary to enter the cash register into the OFD platform.

The only thing left to do is to create a payment account in the “Balance” section and transfer funds according to the tariff suitable for you.

How does re-registration of an online cash register differ from its re-registration?

Re-registration of a cash register is a procedure that consists of two stages:

• deregistration of cash registers;
• subsequent registration of the cash register.

But why does the need for re-registration arise? Is it really impossible to get by with a simple “one-step” re-registration?

It turns out not.

The fact is that the legislation clearly states a number of reasons under which an online cash register must be deregistered with the Federal Tax Service. These grounds can be classified into two categories:

1. Grounds for deregistration of a cash register at the user’s initiative:

• transfer of an online cash register to another business entity;
• loss or theft of an online cash register;
• breakdown of the online cash register.

1. Grounds for deregistration of an online cash register at the initiative of the Federal Tax Service:

• termination of business activity by an economic entity (which is accompanied by a corresponding entry in the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs);
• detection of non-compliance of cash register with legal requirements;
• expiration of the fiscal accumulator (the case we mentioned above).

The deregistration of a cash register is confirmed by a special card, similar to the card that confirms the registration of an online cash register. This is one of the documentary differences between re-registration and re-registration - in the first case, a new cash register registration card is issued (and it is on the basis of the information in it that it will be necessary to “monitor” the emergence of reasons for the next re-registration). A new card is also issued upon re-registration of a deregistered cash register - but within the framework of a different legal procedure.

If the online cash register is deregistered by the Federal Tax Service due to the expiration of the Federal Tax Service, then within 60 days after this the user must transfer fiscal data from this fiscal drive to the Federal Tax Service through the Personal Account. And if the drive is broken, carry out its examination in the manner provided for in clauses 8.1 and 16 of Art. 4.2 of Law No. 54-FZ.

By the way, the same must be done if the breakdown became the reason for replacing the FN (and, accordingly, the basis for re-registration of the cash register). But more on that later.

In the meantime, let us summarize the above theses about the reasons for re-registration of cash registers and the differences between this procedure and re-registration in a small table.

Table

When you need to re-register or re-register an online cash register:

So, we learned about when re-registration of a cash register is necessary. Now let's get acquainted with the procedure for carrying it out.

When to submit an application for re-registration of a cash register when changing address

Cash register equipment must be re-registered when new address data is entered for the legal entity that has registered the cash register at a specific location. This is relevant if a store moves, an additional branch is opened, or a machine is transferred from one outlet to another.

In a situation where the cash register is planned to be used in different places, constant re-registration of the device will be required.

Therefore, a cash register machine cannot simply be sold to another legal entity or individual entrepreneur without being deregistered by the previous owner and added to the next one. Mismatch of addresses (actual and registration) is illegal.

An exception to this rule is outbound trade. In this situation, the tax authorities are notified in advance about the specifics of conducting trading activities. In accordance with the law, the registration includes the address information of the place where the cash register will be located outside of work trips.

Change of address

• Re-registration of an online cash register when changing the address is necessary when the place of actual presence of the cash register changes.

Those. if the address of the outlet itself changes, if the cash register is transferred for use to another point of sale, etc.

• If you plan to use the same online cash register at different retail outlets, you will have no choice but to constantly re-register the cash register depending on its location.

This is due to the fact that, according to the legislation of the Russian Federation, the receipt must indicate information about the address of the specific retail outlet where the sale was made.

• But if the cash register will initially be used for delivery or delivery trade (this information is indicated at the stage of registering the cash register), then the main address can be indicated at the point where the cash register is located most of the time (not at the time of delivery). In this case, the place of payment can be indicated by the number of the vehicle in which the cash register is used.

Upon change of owner

If a businessman transfers the right to use a cash register or rents out the device, the car will also have to be re-registered. For example, when a cash register is sold to another legal entity, the former owner needs to deregister it, and the new owner needs to register it. Accordingly, the FN must be changed and the original settings returned.

At the same time, no one forbids an entrepreneur to reset the data independently. But in such a situation you can no longer count on warranty service. A broken seal from the manufacturer means a complete lack of warranty.

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How to make an application correctly

To re-register a cash register, you must do the following:

• Draw up an application document in the Federal Tax Service LC, entering all the required information.
• Next, go to the “Cash Accounting” subsection.
• A block will be displayed on the monitor in which you need to click “RN KKT”.
• Now select the number value of the online cash register set by the manufacturer.
• After activating the re-registration key, the system will ask you for the reason why you are submitting the application form.
• At this point, you should double-check all the information entered.
• After indicating the reason for carrying out registration manipulations, sign the application with an electronic signature.
• Next, send it for verification.

After acceptance, Fr. will appear in your personal account. You can track the status of your application at any time in your personal account.

Re-registration of an online cash register step-by-step instructions

We go to the official website of the Federal Tax Service.

We go to the taxpayer’s personal account, then select a special section called “Cash Accounting”

You will see a list of registered cash registers there, select the cash register that needs to be re-registered, click on the registration number in the column “RN KKT”

A window with details has just opened, click on the “Re-register” button, wait, an application for re-registration of the cash register has opened.

The item “Select a reason” in this case is a change in the OFD, put a tick. Select a new OFD from the list.

Next step 3 is “Sending an application” - click sign and send.

The message “Request added” will appear, click on “Information about documents sent to the tax authority”, do not click on “OK”, this way you can track the status of the submitted application.

When the re-registration of the online cash register is completed, “KKT re-registered” will appear in the status column. You can print the registration card with the new information here.

Next, you need to work with the cash register settings (specify the OFD data), then you need to make a report on re-registration at the cash register itself. Ready!

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Do you need to re-register your online cash register?

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