The main task of Russian Post is the timely delivery of various items while ensuring their value and safety. Since sometimes it is impossible to avoid unforeseen situations, we have available to ensure the safety and financial guarantees of any shipments. The sender writes down a list of items and their value on a special form, which allows compensation for costs for undelivered, lost, damaged letters or parcels. This service is provided exclusively on the territory of the Russian Federation and has legal value.
The attachment inventory is an approved form filled out by the sender at his request or if necessary. The document itself is simple, but when drafting it, you need to be careful and attentive.
How to fill out Form 107 correctly?
Attention! The inventory form must be filled out in two copies! One form will be sent in an envelope along with the letter, and the second, with a date stamp, will be handed to the sender.
In form 107 the following lines are filled in:
- table attached documents:
- serial number,
- Name,
- amount,
- declared value (in rubles);
- the total total (in pieces) of items and the amount of declared value ;
- sender (full name or name of legal entity);
- signature .
So, a sample of filling out an investment inventory will look like this:
If there are unfilled cells, it is allowed to put a dash. And if, on the contrary, there was not enough space to fill out, then you can continue on the second sheet of the form and make notes, for example, “Sheet 1 from N,” “Sheet 2 from N,” etc. The total quantity and amount must be given in total for all documents enclosed in the envelope. Again, this chain of forms must be filled out in duplicate.
Important! Corrections on the form for the description of attachments in a valuable letter are not allowed!
When is an inventory of the investment completed?
An attachment inventory is a documented list of the contents of a mail item. It is drawn up by the sender of the letter according to the unified template F 107, developed and approved by Order of the Federal State Unitary Enterprise “Russian Post” No. 114-p dated May 17, 2012.
Accordingly, this documentary form is used exclusively for valuable postal items sent by individuals or legal entities through Russian Post within the territory of the Russian Federation.
Form f 107 is filled out by the sender of the valuable letter according to certain rules in two equivalent copies.
As is known, a valuable item is considered to be a type of postal item in respect of which the sender indicates the so-called declared value, which is recorded in a separate column of the attachment inventory for each content item.
Valuable items sent through Russian Post include parcels, parcels, and valuable letters.
A valuable letter with a list of attachments attached is usually sent when it is necessary to send to the addressee any documents that are of particular importance and have a declared (named) value. For example, if tax reports or official papers certified by a notary are sent.
When accepting a valuable letter from the sender for its subsequent forwarding to the specified addressee, the Russian Post operational employee will perform the following actions:
- Checks the correspondence between the contents of the shipment and the submitted inventory (the sender gives the postal employee a letter with the attached inventory in open form).
- He will put a corresponding stamp on the form f 107 containing the current date (that is, the date of dispatch) and a personal signature. Its presence allows the sender to avoid sanctions imposed for late submission of certain documents. For example, when submitting tax reports sent by a valuable letter with an inventory of the attachment, the date of its acceptance by Russian Post will be considered the date of submission of tax reports to the Federal Tax Service.
- The first copy of the prepared inventory is inserted by the postal operations officer into the letter being sent, and the second copy is immediately returned to the sender with the appropriate postal stamp.
You should also know that the presence of a list of attachments in a valuable item allows the addressee - the recipient - to demand that a postal employee open the letter to check the contents before delivery. If it suddenly turns out that the contents did not reach the addressee in the required amount, the operations officer will draw up the necessary report and transfer it to a higher structure to investigate the situation and pay the sender (addressee) proper compensation.
As for the usual registered letter, it cannot be sent with an inventory attached, since it is attached only to valuable items.
The only difference between these two types of letters sent using Russian Post is that a valuable item requires the mandatory indication of the so-called declared value, while a registered item does not imply this need at all.
How to fill out form 107 when sending a letter by Russian Post?
The attachment inventory form, designed according to the F 107 template, can be obtained from any post office absolutely free of charge. Alternatively, the sender downloads this form online and then prints it out. Below is a link where you can download the current form f 107 in word format.
The form is filled out by the sender independently in two equal copies.
The attachment inventory template used when sending a valuable item via Russian Post requires the following information:
- Table with a list of contents. For each enclosed item, the serial number, name, quantity, as well as the declared value, which is calculated in rubles and determined at the discretion of the sender (for example, in accordance with the market price of the item), are indicated. The higher the declared (named) value, the more expensive it will cost to send it.
- The total number of items sent (in pieces) is the total in the column for the number of items (indicated in numbers).
- The total declared value (cost) of a letter in rubles is the total (entered in numbers)
- Full name of the individual sender (or name of the legal entity sender).
- Signature of the individual sender (or an authorized representative of the legal entity sender).
- The operational postal employee reflects information about the verification on this form, indicating his full name, position and signature. Here - in the required column - a postal stamp is affixed with the date of receipt and the postal office index.
You cannot edit the entered information.
If one form is not enough to indicate the contents, the sender can take additional ones, writing on each one its number in order and the total number of all forms taken (for example, “Sheet 1 of 3”).
It is allowed to put dashes in unfilled cells of the form.
and sample filling when sending documents
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Example:
What is declared value?
Since the inventory is needed as a fact of submitting reports, and according to the rules it is included in a valuable letter, our shipment needs to be assessed. Each embedded unit is assessed separately, and the assessment amount is assigned to the entire letter. You don’t have to assign a value, but just put a dash through it.
You should write on the envelope: “With inventory, value XX rubles.”
If suddenly the letter is lost, the post office must return the amount of declared value to the sender or recipient. For forwarding a letter, the mailroom operator will charge an additional +4% of the declared value.
at Russian Post
The ability to create an inventory of the attachments in a registered letter allows you to characterize the items.
This is due to the fact that the document details:
- full name of the attachment;
- quantity;
- estimated cost.
During the creation of the inventory, the potential sender lists the contents of the envelope and describes the characteristics.
After this, representatives of the post office accept the open envelope for a visual inspection and certify the shipment by affixing a stamp and signature.
Thanks to this, Russian Post takes responsibility for the entrusted cargo. Only after this can material obligations arise, directly for the integrity and safety of the letter, parcel, parcel during the entire route.
In the event of accidental opening or damage to the cargo along one of the routes, postal representatives assume the responsibility for calculating material compensation for the damage caused.
For this reason, the considered list of attachments to a valuable letter guarantees compensation if necessary.
In order for the inventory to be beneficial when sending various documents, it is extremely important to keep the receipt for payment for services.
Among the main positive aspects are:
- assigning a tracking number to the shipment - you can track the route;
- guarantee of receiving compensation in case of partial or complete loss of investments;
- eliminating the possibility of misunderstanding between the sender and the recipient;
- low tariff rate.
All this makes the service in question quite popular, not only among individuals, but also legal entities who are constantly forced to send various legally significant documentation.
How to send a letter with an attachment description?
You need to contact the Russian Post office operator with:
- unsealed envelope
- documents included in it,
- two completed inventory forms,
- the amount of money in your wallet for shipping.
The operator will check the entered data in the form with the attachment in the envelope, the correctness of filling out the inventory and the envelope, put a stamp on each sheet of the inventory with the date of acceptance, sign on each and give one copy to the sender along with the payment receipt.
By the way! For example, you can send a tax return in only one copy; your copy remains with you with an inventory form attached to it with the date the letter was sent.
How to fill out an inventory of an attachment (“Russian Post”): online method and other options
If you need Form 107 (“Russian Post”), you can download the form yourself. For example, on our website. It looks like this:
Inventory of attachment (f. 107), form
Then you will have to fill it out manually.
But there is another option - an inventory of the attachment can be filled out online on the Russian Post website.
To fill out the investment inventory (form 107. form) online, no registration is required. Just go to the page and write down the data line by line:
- It is advisable to indicate your full name.
- Items must be described clearly and correctly, but without clarification. If you are sending a work book, write “original work book of the employee (full name)”. If this is a copy of the construction contract, it is not necessary to write additional information about its number or date of conclusion.
- As for the quantity, it is permissible to indicate the number of items, for example, “work book - 1 piece.” But you can also write the number of sheets, for example, “an application to the construction department and an attachment to it on 3 sheets.”
- The most difficulties arise when evaluating items. If these are goods, you can indicate their price, at least approximate. As for documents, they can be evaluated at your discretion. How much would you value your tax return if it gets lost and does not reach the Federal Tax Service? Perhaps in the amount of the fine that will follow for failure to submit a report, or perhaps in 10 rubles - it’s up to you to decide.
- If there are a lot of items, the service allows you to add lines.
When everything is completed, all you have to do is download and print the document.
Is the service available for international shipments?
It is possible to create an inventory in case of international shipment, but in this case it must be compiled using the CN 07 form. The form is issued at the post office.
The advantage of a registered letter is that it is assigned a track number, with which you can easily not only track the route through the official website, but also find out the preliminary date of receipt.
Moreover, the letter is delivered to the recipient exclusively in person and only against his signature, which eliminates the possibility of various misunderstandings between the sender and the addressee.
How it works
When accepting the letter, representatives of the post office must place a date stamp on the form of the completed inventory of the attachment.
Important! When sending reports to the tax authority, the date of acceptance of the letter is considered the moment of their transmission to the tax authority.
Thus, if an entrepreneur, for various reasons, is not able to submit the documentation to the tax office in a timely manner, then on the last day allotted for this, you can send it by mail. Thanks to this, you can avoid the accrual of penalties.
READ All about how to receive a parcel at Russian Post
