What is it and why are online cash registers being introduced?

If you are just about to start a career in sales, you probably don’t yet know what working with cash registers is. However, there should be no reason to panic. It’s not difficult to understand this task, but the most important thing in the work itself is to be careful and not rush unless absolutely necessary, and then you will be able to cope with all the tasks perfectly.

What is it about?

To understand what working with KKM is, you first need to understand what the device is, hidden under the terrible abbreviation KKM. So what is it?

Cash register - this is how you can decipher the abbreviation KKM. In everyday life, it is usually called a cash register, or less commonly, a cash register or a cash register. But if you look at the official documentation, you usually won’t see the words KKM there, since it is customary to use the name KKT. It can be deciphered as follows: cash register equipment.

So, we managed to figure out the name. But what is it essentially? A cash register is a machine that is designed specifically to record the operation of exchanging services or goods for money accepted in the country. The machine is not only indispensable in the operation of a retail outlet, but is also used by inspection authorities to control entrepreneurs. For this purpose, special reports are generated and analyzed by the relevant authorities.

Removal of cash register from registration

The tax office deregisters KKM in the following cases:

when activities related to monetary settlements in trade operations cease;
if the place of use of the cash register changes and you need to register the cash register in another tax department;
if the cash register is faulty;
if the cash register was excluded from the State Register list;
The service life of the cash register has expired (currently, by law, it is 7 years from the date of commissioning);
in cases where the format of an enterprise’s activities changes, for example, when purchasing a new model, in this situation the old cash register is deregistered and a new one is registered.

To re-register, the tax service requires an application, a cash register card and a rental agreement for the premises. If the requirements of the legislation of the Russian Federation are not met and the cash register is not deregistered in a timely manner, a penalty may follow for failure to use the cash register in the conduct of commercial activities.

To deregister cash registers with the tax service, you need to prepare a number of documents. This is the application for deregistration of the cash register, a cash register with a tax department seal and a passport for it; cash book, necessarily with the signature of the head and the seal of the tax authority; KKM registration card.

A tax specialist carries out this procedure within 5 working days from the date of filing an application to deregister a cash register. To do this, he needs to take out the fiscal report, compare the data in the cash book and the cashier-operator’s journal with the data in the fiscal report; close the cashier-operator's journal. The documents are returned to the payer.

Subtypes of cars

There are different models of cash registers that are more suitable for certain operating conditions.

It is customary to distinguish the following categories:

autonomous;
fiscal (computer dependent).

It is very easy to distinguish them from each other even by appearance. If the first ones have a large number of buttons that allow you to control the device, then the second ones have no more than five. The first machine can work on its own, but the second type will only function in conjunction with a computer.

Machine design

In the classic version, the device contains the following elements:

nutrition;
control;
memory;
printing device;
ECLZ block;
keyboard.

It is impossible to correctly service the cash register if you do not understand how each of the described systems works. However, practice shows that in case of problems with the device, it is better to immediately call specialists from the company that sold you the unit. Study the papers: perhaps the equipment is still under warranty.

How to start working

Before the shift begins, the cash register must be properly prepared for work. This process is prescribed in official documents and instructions both at the enterprise and in those supplied with the machines. Attention is also drawn to it in the regulatory documents in force in the country and introduced at the state level.

So, before you can work, you first need to sign in a special journal, which is kept by the administrator of the outlet. In this case, the cashier receives the keys to the machine, the cash register mode and the box in which the money is stored. Also, at the beginning of the shift, you can receive a certain amount, which you can then use for change, and a number of other supplies necessary for work. Their list is determined by the characteristics of a particular enterprise.

Next, the cover is removed from the printing unit of the machine (in some cases it is necessary to lift the casing to provide access to the inside of the machine), after which the cashier inspects the device and removes dust and foreign objects. Next, the device is connected to the electrical network and a switch responsible for selecting the operating mode is installed. Then you need to check whether all the tapes are in place, and if they are missing, install them.

How does the online cash register work?

The completely new functionality of this device allows you to print not only paper sales confirmations, but also electronic documents. Each new transaction is now reflected in the drive and transferred to the tax authorities. On the buyer’s side, almost nothing changes, but the difference for the enterprise is very noticeable. Now all payment transactions will be confirmed by the controlling structure.

The main question that arises for businessmen who are starting the transition is how the online cash register differs from the regular one. It seems that the differences are minor, but they are not.

From the technical side:

The updated version installs a fiscal drive, not an ECLZ.
Each punched check is immediately sent directly to the OFD, and then to the Federal Tax Service, and does not accumulate until specialists withdraw it.

Less significant differences:

Possibility to send an electronic version to the client's email.
More detailed information will appear on the document itself.
The software is fast and reliable.
Smart functions - product balances, analysis, revenue, and so on.

Algorithm for cash register operation

Everything happens very simply:

the buyer hands over the card or money to the seller;
pays for and picks up the goods;
the cashier enters data into the cash register;
a payment document is generated;
the purchase is reflected in the FN;
information is processed and transmitted to the OFD;
the operator accepts the check and sends a signal of receipt in response;
he also sends updates to the Federal Tax Service once a day;
papers are printed confirming the fact of purchase;
If necessary, the client can receive non-paper documents in any convenient way.

For what purposes is a fiscal drive required?

The main task that this element must perform is to sign the authenticity of the transaction and track the shipment to the controlling supervisory authority. If the Internet is unstable, then the FN can store all transactions performed for a month. During this period, he will expect a sufficiently high-quality communication channel through which accumulated reports can be sent.

In addition to its main task, it encrypts everything it transmits. This allows you to protect information from unauthorized access.

Depending on the model, the drive can last from 13 months to 3 years. After this period expires, you will have to change the module and register it again.

What's on the check

There are no major differences between the receipt of the previous generation and the new one. In the updated version, a QR code has become inevitable, where all information about the operation is encrypted:

FD type and number;
shift information;
method of taxation of the company;
Store Address;
receipt, return or expense;
type of services, their quantity;
unit price and total amount;
VAT;
payment format - bank transfer or cash;
number (issued upon registration);
TIN of the company;
date and time of sale;
serial number of the drive;
change;
last name and first name of the cashier.

Specifics of specific devices

New generation cash registers manufactured abroad do not have this feature, but some machines manufactured in Russia are distinguished by the presence of a special mode designated as “Start of shift”. In this case, the employee selects the date and sets the time. If the values already exist, but are inaccurate, then you need to correct them.

Please note: when preparing the device for operation, there is no need to reset the numbering of printed receipts. As soon as the machine generates a report with suppression, it automatically carries out this operation; no additional manipulations are required if the unit is normal.

Attentiveness and accuracy

The next stage of preparatory work requires the cashier to be attentive, since he needs to check whether everything in the equipment is working correctly. First of all, pay attention to the blocking device. To do this, print a test receipt. This helps to draw conclusions about image quality. Working with cash register machines according to the new rules requires that all checks printed by the machine be readable, clear, bright, and contain the correct details of the organization. Do not throw away a zero receipt: at the end of the day it must be submitted to the administrator along with the report. It is mandatory to record zero checks in the fourth column of KM-4, KM-5.

Next, the cashier and administrator together request a shift report from the machine and check whether the information in the cash registers is correct. At the beginning of the working day, all indicators should be zero. Readings of cash counters are taken and entered into a special journal in a column reflecting the status at the end of the shift. It is mandatory to verify all entered data with the signatures of the participating workers.

Everything must be certified!

The instructions for the cashier-operator when working with a cash register recommend inserting a control tape into the machine, departing from the edge of about 15 cm. Please note: there must be information about the machine number, the current date and what time the work began, as well as information taken from all registers Once all the data on the control tape has been recorded, it is certified by the signatures of the participants in the process.

Next, the cashier places into the machine the currency that is supposed to be used for exchange when making transactions. You can read about how to correctly put money into the cash register and how to then set the correct operating mode in the instructions for a specific device.

What does CCP include?

CCP is a complex of devices directly connected to each other. The minimum working kit consists of:

the device itself (online cash register);
fiscal drive (inserted into the cash register);
equipment used to connect to the network.

The equipment of the device can be supplemented and expanded if the entrepreneur wishes, but the minimum set must include the above devices. Before purchasing a cash register, you need to clarify the list of device models approved for use on the Federal Tax Service website.

Cash machine

A cash register is a technique used to conduct financial transactions. When choosing an online cash register, an entrepreneur can give preference to either buying a new device or renting it. The benefits of both options are combined by purchasing a cash register on an interest-free installment plan. Modern cash registers are able to operate without connecting to a PC or laptop (except for fiscal registrars). They are equipped with devices for outputting and inputting information - a touch screen, keyboard, display.

Since 2022, cash registers (online cash registers) will already be equipped with a financial statement and a printer for printing receipts. The need to keep a cash register at the central service center has also disappeared.

Fiscal storage (FN)

FN is a device necessary for the operation of a cash register, intended for recording and storing information about transactions. The device records all transactions - fiscal data cannot be adjusted or changed if desired. The FN is located inside the cash register at the previous location of the EKLZ. Any information stored in the Federal Tax Service can be requested by the Federal Tax Service if necessary. As for the technical requirements for personal income tax, their validity period cannot exceed 15-36 months (the period varies depending on the type of activity of the individual entrepreneur or legal entity). After the expiration of the period of use of the FN, the businessman is obliged to promptly replace the device with a new one. Please note: when replacing, a businessman is obliged to ensure the safety of the old FN for 5 years.

Let's start the shift

When working, the cash register operator must clearly monitor how the unit operates, clean it and put it in order as necessary. You must enter money into the machine strictly as written in the instructions for the specific machine. Regular maintenance of the cash register is the key to its correct and long-term operation.

When all the goods purchased by the client have been processed on the cash register, it shows the total cost of the purchase. The rules for operating cash registers oblige the client to clearly state this figure, and only after that take money from the person. They are placed in the car so that the buyer can see how this happens. He must also see where the cashier puts the check in order to pick it up and not confuse it with other people’s documents. If the cash register is located where the seller works, he must hand over the goods to the client at the time of purchase, giving a receipt. But in the case when we are talking about a waiter or any other employee who takes orders, he must give the client a check only when the service has been completed.

Interaction between 1C and KKM

For some types of activities, an enterprise may need to work with different equipment, ranging from cash registers, electronic scales to a scanner and barcode printer. This could be a program that runs on a POS terminal or a cash register driver program. Their joint work means a mode in which they exchange data. The task of the cash register to interact with 1C: The enterprise is to register sales and return of goods, and the 1C program, in turn, provides the cash register with information about transferred goods and receives information about sold ones. For example, another use of cash registers is that at the beginning of a shift, the “Unloading of the product directory” report from 1C unloads the remaining goods at the moment, and at the end of the shift, the total sales for the shift are loaded.

The integrated use of 1C cash register allows you to automate many operations. For example, the receipt of goods at a store warehouse, the sale of goods and services, the movement of goods from one warehouse to another. It can also be the sale of goods in a set that was created either at the time of sale, or in advance, for inventory purposes, for returning goods to the supplier or from customers.

Pay attention to the nuances

You need to know that the check redemption mark is an extremely important feature that characterizes working with cash register machines. What it is? The check is either torn or a special stamp is placed on it, which symbolizes cancellation.

Remember that a purchase receipt is valid only on the day it is issued to the customer. But in some cases, when returning a check, the cashier may give the client the money back. But this only happens when the document has a signature authorizing this from the head of the retail outlet or his deputy. Please note: a refund is possible at the cash desk where the check was punched, but not at any other.

If the cashier made a mistake when entering the purchase amount into the machine, and the check cannot be redeemed, then the rules for working with the cash register oblige you to draw up a report at the end of the shift. It is drawn up in accordance with the KM-3 form. If the cashier and the buyer find themselves in a conflict situation, you can remove the cash register by sending a request to the administrator. If the store manager does not allow this, it is not possible to remove the cash register.

Avoiding problems

As you know, the price of a cash register is quite high (from 20,000 to 80,000 rubles), so you need to work with it carefully to avoid breakdowns. This means that you can only do what is permitted by the instructions and rules, and strictly avoid everything that is prohibited. In particular, the instructions say that you can change the code directly during the work shift, but this happens only when there is a corresponding instruction from the administrator of the outlet. Also, if necessary, you can request one or another printout from the machine.

If it turns out that the POS system is not functioning correctly or there are any other malfunctions, the cashier must:

Turn off the device.
Call the administrator.
Understand what is causing the problem.
If the information on the receipt is displayed incorrectly, check the imprints and sign everything manually.
If the check is not issued, request a null one, issuing it in the same way as a check on which the details were unclearly printed.

Could it turn out that it is impossible to work with cash register machines? What kind of situation is this, what should I do? Yes, this can happen if the car is seriously damaged. For example, if it produces unclear prints or prints incorrect information about the time of the transaction. In such a situation, the administrator and cashier draw up a special report, similar to the one drawn up at the end of the shift. Then the log records what kind of person worked on the machine, what time he finished the work, and for what reason this happened.

When else is it not possible?

It is unacceptable for a POS system to be in operation if the seal on the device is broken. Also, you cannot use a unit that does not have the manufacturer’s mark or does not have the required holograms. Representatives of the tax service may impose a ban on working with the unit.

If it turns out that the cash register installed in your store has any of these shortcomings, you should urgently contact the central service center and provide them with complete information about what happened. In such a situation, the cashier and even the administrator cannot repair the unit on the spot, so you will have to wait for a service center specialist to arrive. You need to notify the tax authorities responsible for your outlet about this. They keep logs where they record the visits of all technical workers, and they should include your case there too. In general, it must be said that cash register accounting in our country is quite strict, so negligence can turn out to be expensive. Try to be attentive.

Registration and connection

An entrepreneur who has just founded his business should know about CCT, what it is and how to use it. There are many operators on the market that provide online cash registers and comprehensive services. After the applicant has decided on the choice of OFD, he needs to enter into a contract and go through a simple registration procedure. Registration actions take place through the Federal Tax Service. The procedure can be carried out remotely. Below is a step-by-step algorithm:

You need to visit the Tax Service portal.
Purchase an electronic signature.
In the application, enter information about the device and the entrepreneur.
After checking the data, a unique number will be sent to your email address. These are assigned to each equipment.
The code from the registration card is entered into the system and work can begin.

Registration
You can also register by visiting the tax authorities in person, but the first method is more convenient and faster.

Important! If registration is not completed, the devices will not be able to perform their functions in full, and the Federal Tax Service will fine the enterprise for violating the law.

Rules and laws

A letter from the Ministry of Finance, written in 1993 and explaining how a cash register is used in everyday life, tells how to work correctly. The price of mistakes is high: you may be held administratively liable.

According to the standard rules, only then can a person afford to work at a cash register when he has mastered the rules of its operation. There is a certain minimum of technical knowledge that is included in the basic rules. If the potential candidate has coped with this, then the company can enter into an agreement with him that regulates the financial responsibility of this person. Before directly starting work in a new place, a person must become familiar with the operating rules. If these rules are neglected, the employer may face administrative liability, to which he will be held subject to the results of the next inspection.

Laws also regulate how the cashier's book is maintained. According to legal regulations, each individual car must have its own journal, which is stitched, all sheets in it are numbered, and their number must be confirmed by the signature of the company director and chief accountant. In addition, such a book must be signed by a representative of the tax authority. Then all this is sealed with the seal of the enterprise. Such a log is usually certified by the tax office when they go there to register the cash register.

KKM: acquisition and operation

Choice

All cash registers are divided into four types:

autonomous cash registers;
passive system cash registers;
active system cash registers;
fiscal registrars.

Autonomous cash register operates independently; it is not connected to any additional devices. It is enough to install the cash register, connect the power supply and the device is ready for use. Autonomous cash registers can be divided into portable and stationary. Portable models (OKA-102F, Kasbi-03F, Mercury-115F) are extremely simple. Most of them can be battery operated or battery operated. Such cash registers are widely used in markets, in outdoor trading, and in kiosks. The popularity of portable cash registers is also explained by their affordable price. One of the most common models, Mercury-115F, can be purchased for 2600-2900 rubles. Stationary cash registers (AMS-100F, OKA-2000F, EKR-3102F) have great functionality and can work in a network and with additional devices (scales, scanner). Cash registers of this kind are used in most stores, many pharmacies and other small retail outlets. When choosing stationary cash registers, buyers pay the main attention to price, since most cash registers of this type differ slightly in functionality from each other. Before the August crisis of 1998, the clear leader in sales were cash registers from the Korean company Samsung. The fall in the ruble exchange rate has had a positive impact on the competitiveness of Russian cash register manufacturers - Korean devices have become significantly more expensive than their Russian counterparts. If the AMC-100F or Astra-200F can be purchased for 3200-4000 rubles, then for a Samsung with similar capabilities you will have to pay at least 10 thousand. Passive system cash registers (Elwes 01-03F, Shtrikh-2000F) are essentially not much different from autonomous cash registers. A passive cash register can always be used as a standalone one. The fundamental difference, due to which cash register data is separated into a separate class, is that passive cash registers can operate in a computerized cash register system. The simplest cash register systems can be created on the basis of several passive cash registers and a computer. When a check is cleared, the information is transferred to the computer, where sales records are kept. The cost of most domestic passive cash registers is in the range from 3,000 to 8,000 rubles. Active cash registers (Accord KF, ST-95F, IPS POS-IIS SPF) are often called computer cash registers or POS terminals (from the English “point of sale”, which literally translates as “point of sale”). They can function in a computer cash register system, managing its operation. A POS terminal is a computer equipped with a special electronic fiscal memory board, a printer for receipts, a special cashier keyboard, a cash drawer, a scanner for reading information from barcodes, scales, customer counters and other special devices. The cost of POS terminals and regular cash registers differs by an order of magnitude. A regular cash register can be bought for 2,500 rubles, and the cost of POS terminals is from 2 thousand dollars and more. Despite their high cost, active cash register systems are becoming increasingly common. This is due to their wide functionality. They can keep quantitative records of goods sold, and with their help it is easy to take into account discount cards. POS terminals can store pending receipts, which is very convenient for cafes and restaurants. According to experts, for large shopping malls and restaurants, the cost of introducing POS terminals pays off in six months. Some systems created on the basis of active cash registers have completely unique functions: for example, they allow remote control of the main parameters of a retail outlet in real time using a cell phone. Fiscal recorders are a special type of cash registers used in conjunction with other devices. All sales are carried out through a computer, and the fiscal registrar only punches out receipts and stores the information in the fiscal memory. Using a fiscal registrar, a passive cash register and a computer, you can create systems similar to POS terminals. When choosing cash registers, you need to take into account the fact that they are all divided into 4 groups depending on the scope of application: for trade, the service sector, gas stations and for hotels and restaurants. Registration

Before using the cash register, you must register it with the tax office. Lack of registration is equivalent to non-use of the cash register. Before registering a cash register, you need to conclude an agreement for its maintenance and repair with a technical service center (TSC) - without this, the tax office will not register the cash register. The center must have documents that it is registered as a service center with a list of serviced models. Therefore, when choosing a specific cash register model, you also need to make sure that there is a service center in your city that has the right to service it. Lists of central service centers are usually posted at tax offices. Organizations must register the cash register at the place of their registration (or at the place of registration of the branch, if the device will be used in it), and entrepreneurs - at the place of residence. To register a cash register, you must submit to the inspection:

statement;
power of attorney for the right of registration (if it is not carried out by the head of the organization);
cashier-operator's journal;
technical passport for cash register;
maintenance contract at the central service center;
means of visual control (two holograms issued by the cash register seller and the central service center).

When registering a cash register, the tax office password is entered into its memory - the so-called fiscalization of cash registers. The day you enter your password is considered the day of registration. On the same day, the cashier-operator's journal for this cash register must be certified. Within five days, the organization must receive a cash register registration card from the tax office. The KKM passport and its registration card must be kept at the tax office, and the cashier-operator’s journal must be kept in the organization or with the entrepreneur. If the conditions for registering a cash register have changed (for example, the store has moved to another location), new data must be entered into the card. Exploitation

The basic rules for operating cash registers are set out in letter No. 104 of the Ministry of Finance of Russia dated August 30, 1993. Cashiers working on cash registers must be familiarized with this document and the technical documentation for this cash register model. According to the CTO, 80 percent of calls regarding cash register malfunctions are related to the fact that the cashier simply does not know how to operate it. The central service center with which the organization has an agreement must carry out preventive maintenance of the cash register. Their frequency depends on the manufacturer’s recommendations for a given cash register model and on the number of receipts processed per day. According to experts, today the most common practice is to conduct scheduled maintenance once a quarter. It is advisable to keep a log of calls for technical specialists, which reflects all visits by the mechanics of the central service station. The fact is that for damage to seals or holograms, penalties may be imposed on the company. If violations occurred due to the fault of the central service center, the company may seek compensation for damages through the court. The call log in this situation will be one of the arguments in court. If the contract with the service center is terminated for any reason, the company does not have the right to use the cash register until a new contract is concluded with another service center. When using a cash register, the main document confirming the fact of a purchase is a receipt. They are printed simultaneously on the main and control cash register tapes. In this case, the following details must be reflected both on the issued check and on the control tape:

name of company;
TIN;
KKM serial number;
serial number of the check;
date and time of purchase;
a sign of a fiscal regime.

Depending on the specific area of application of the cash register, receipts may contain other data. The information that is printed on the receipts is entered into the cash register by the central service station mechanic. Beware of sanctions!

Checks of compliance by organizations and entrepreneurs with legislation on cash registers are carried out by operational control departments created at each tax office. As a rule, organizations are inspected according to a schedule drawn up in advance. First of all, newly opened retail outlets, as well as organizations and entrepreneurs who have been given deadlines for correcting violations identified earlier, are subject to inspection. Interestingly, during an audit, tax officials do not have the right to make test purchases. This right is granted only to law enforcement officers (police, tax police). That is why police officers are often involved in KKM checks. Based on the results of the inspection, a report is drawn up, which should indicate all violations, if any. The following fines may be imposed on violators: for non-use of cash registers - from 5,000 to 10,000 rubles; for using a faulty cash register - from 2,860 to 5,710 rubles; for the absence of a price tag - from 1,430 to 2,860 rubles; for failure to issue checks - 1,000 rubles (but not less than 20 percent of the purchase price). The largest fine - 70,000 rubles - awaits organizations and entrepreneurs who continue to work after the suspension of their activities for violations in the use of cash registers.

KKM IN NUMBERS

According to the Ministry of Taxes and Taxes, as of January 1, 2001, 1,892,511 cash registers were registered

(of which 96 percent are with fiscal memory.), owned by 970,312 organizations and entrepreneurs.
The number of registered devices has grown over the year by more than 250,000 units
, while the share of cash registers registered with organizations is decreasing and the share of registering with entrepreneurs is increasing.
In 2000, tax inspectorates conducted 643,705 audits of the use of cash registers
.
Violations were found in 29 percent of cases. The largest number of fines were collected for failure to use cash registers ( 72%
), in second place was the use of faulty cash registers (
10%
), followed by violations such as failure to issue receipts (
9%
) and failure to post price tags (
8%
).

No liberties!

It is allowed to make entries in the cashier's journal only strictly chronologically, without any erasures. Ink is used for this. If the situation is such that something needs to be corrected, the director of the organization and the chief accountant are involved, who control the changes, and then confirm with their signatures that the updated data is correct.

Also, the administrator of a retail outlet must remember that his area of responsibility is to warn the cashier that money can be counterfeit, and also teach methods for checking the reliability of banknotes accepted from customers. In addition, the issue of counterfeit checks must also be raised. The cashier should be aware that there are a number of measures to prevent counterfeiting:

ribbon color;
encryption of each check;
purchase limit.

Varieties, their pros and cons

There are several types that are suitable for different types of businesses at the same time. Let's see what online cash registers are and what is included there.

Autonomous "command-controlled"

The same type that can work without a stable Internet connection. It is usually understood as a fully functional machine in which all the main components are housed in a housing.

Pros:

Powered by battery - you can take it with you;
there is a built-in modem for data transfer;
no need to connect to a computer.

Now many of them are adapted to the technological requirements of the new law. It can only perform the most basic operations, so it is not suitable for everyone.

Minuses:

small screen;
inconvenient loading;
small memory;
limited functionality;
connection is complicated;
it is impossible to carry out promotions;
does not interact with EGAIS;
does not write off or identify products at the time of sale.

The latter is especially critical - starting from 2022, you will need to enter the names of each product on the receipt, and these devices are not designed for this.

What does an autonomous online cash register of the “gadget” (or “candy bar”) type consist of?

An innovative improved version of the previous model. They often work on Android and have an expanded list of features.

you can install a variety of applications related to work analytics;
loads and prints faster;
are able to analyze the course of the day, sales and balances.

Modular with fiscal registrar

This is a device that is equipped with a separate device for accumulating and printing checks. Modules for wired or wireless data transmission are also included for transfer to the computing part. It is from there that everything will go to the regulatory authorities; the RF itself does not process or transmit anything.

more productive than stand-alone counterparts;
great if the company already has all the necessary equipment to which it can be connected;
compatibility with a large number of operating systems;
works with additional equipment - PC or mobile device.

Disadvantages include its large size and the need for an outlet.

Integrated (when the cash register accepts non-cash payments)

The presence of acquiring makes it much easier to receive payment from the buyer. Terminal for accepting cashless payments:

reads the card, receives information from it and requests confirmation from the owner;
exchanges data with the bank that issued the card via the Internet.

Combining a terminal for accepting cashless payments and other online cash register modules works very effectively. This is how each check ends up in the OFD.

For online stores

There are 2 possible ways to receive payment from the client. You can set up prepayment through the website with a bank card or other payment systems. Then you will need to issue an electronic check to the buyer - a paper one is no longer necessary.

Another way is to accept cash or cards offline. To do this, you will need a manual cash register with a working Internet and the ability to issue a payment order on paper.

Cash on delivery is a common payment method. In this case, the courier is paid at the point of delivery. A candy bar or a full-fledged online cash register with a computer can function here.

For vending machines

It is worth remembering that working with such equipment is often subject to exceptions, so using the update becomes optional. No innovations needed when selling:

drinking water for bottling;
small souvenirs and chewing gum for metal coins;
similar situations where a cashier is not required.

To upgrade, you can put inside the case:

Telemetron. A system that will send received checks simultaneously to the owner’s personal account and to the OFD for subsequent sending to the Federal Tax Service.
Unique. Integrates perfectly with most vending machines.
Telemetry similar to the previous option.

The main differences between the proposed programs are in printing speed and the presence of one or more available interfaces.

Is it possible without KKM?

In accordance with the legal regulations in force in our country, some organizations can afford to work without the use of cash register equipment. This is due to the specific nature of the work of such enterprises. A special list was adopted, which included all organizations that do not need cash registers. The date of adoption was July 1993, but later changes were made to it by government regulations.

In the list you can find not only organizations, but also branches, as well as other types of separate divisions. This also applies to some individuals who work in the field of entrepreneurship without having the appropriate education.

This list may be limited by a resolution of the executive power of a particular subject on its territory. However, working from an open counter still does not require such equipment. This is most relevant during the period when the agricultural harvest is being harvested, because it is sold directly from machines, from trays. So, in such a situation, registration of a cash register is not required.

Who was released from CCP in 2019

From July 3, 2022, new benefits and requirements for cash registers were introduced. Some categories of businesses were completely exempted from the obligation to work with online cash registers, and some were given a deferment for their installation. Thus, you can not use CCP in 2022 until July 1 if:

conducting settlements with individuals in non-cash form (the individual must not be an individual entrepreneur);
payment of utilities;
transactions with advance payments;
issuing trade loans.

Important: if an organization is engaged not only in providing credit funds for the purchase of goods or paying for services, but also in repaying these loans, then it is obliged to work with online cash registers from 2022.

Completely exempt from CCP:

entrepreneurs on PSN engaged in certain types of activities (the list is given in the Tax Code);
organizations providing transportation services, if payments are made using electronic payment systems through turnstiles or other automatic devices;
vending trade, if during the operation a QR code is displayed on the machine’s screen, which can be read and identified as a receipt;
libraries (except private);
insurance agents (but not the organizations whose representatives they are).

Already existing benefits were also adjusted. Thus, credit organizations, newspaper and magazine kiosks and entrepreneurs engaged in peddling trade are exempt from the obligation to use cash register systems.

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Beware of violations

Numerous regular inspections organized by tax authorities in different regions of the country show that to this day many entrepreneurs work in violation of the rules for using cash registers, but still hope that this will go unnoticed. It should be remembered that the laws on the introduction of cash registers were adopted for a reason; thanks to them, the legal purity of the transaction is ensured. In addition, strict adherence to the rules in the event of a conflict situation will allow you to “pull the blanket over yourself,” since there will be no complaints about your activities.

To avoid violations during the work process, carefully read the rules for operating cash register equipment, because there are answers to almost all questions. Take into account the latest legal acts in force in your region. This will allow you to keep your finger on the pulse of events. Finally, remember that you should only use machines that have been included in the state register. Take into account the classifier, which regulates which units are suitable for which area. This will allow you to avoid problems with the law and conduct business for a long time and with benefit for yourself.

Video - types of online cash registers

When choosing, it is worth remembering the specifics of the activity. One equipment is suitable for services, and another for goods. It is necessary to take into account whether the product matrix contains those varieties that fall under the Unified State Automated Information System. The presence of employees and couriers also influences the choice.

The volume of checks to be issued daily is also important. A terminal with a slow printing speed will create queues. If the volume of products sold is large, it makes sense to install a PC and connect programs for analyzing and monitoring residues. This will help minimize costs and other expenses. We recommend exploring the Cleverence range.