Sample work schedule for 12 hours a day: rules for drawing up

Applying a graph

The need for a shift schedule in an enterprise

Production may not be stopped, otherwise it may lead to unpredictable circumstances. To do this, it is necessary to establish a work schedule for employees in shifts, since one person cannot be employed around the clock, otherwise his rights will be violated. Malfunctions can also lead to equipment failure or failure to meet production targets.

These charts are used:

medical institutions;
fire departments;
boiler rooms;
railway and transport organizations;
airlines;
others.

All of the listed services and enterprises operate continuously, and if this cycle is disrupted, the unpredictable can happen.

Need for a schedule

A shift schedule is one of the important documents drawn up by an organization. This is the basis for calculating wages and recording employee working hours. Although it is not the main document, it has the force of accounting.

It is also worth taking into account that if the work is carried out continuously, it may be checked by inspection bodies. And the lack of a schedule may result in disciplinary action.

The number of shifts directly depends on the characteristics of the enterprise. Shifts may range from one to four as states allow. Moreover, workers in each shift can work from 3 to 12 hours a day.

How many people can work at the same time is decided on an individual basis. The main thing is that when organizing work at night, do not allow one person to work.

Common Schedules

All schedules with names are an appendix to the main employment contract.

Work 2 through 2

The most common schedule is 2/2 shifts of 10 or 12 hours.

A 2/2 work schedule could be like this: work begins, for example, at 9:00 and ends at 21:00. After working a shift, the employee goes on two days of rest, and during this time he is replaced by another employee.

Individual

The schedule for each department or division is developed individually by HR specialists, based on the needs of the company and the goal of obtaining the greatest profit.

How the issue is regulated by law

Provisions on working time in legislation

The Labor Code contains information regarding scheduling. Everything is described quite clearly, but you should pay attention to some issues:

The duration of time during the week should not exceed 40 hours.
A lunch break must be provided, the duration of which must be at least 30 minutes.
Rest time must be at least 42 hours.
It is the employer's responsibility to issue the task and monitor completion.
If it is necessary to develop separate work schedules for each organizational structure in an enterprise, then the duration of the shift may also change. If the work time falls at night, then the shift is automatically reduced by an hour.
When drawing up a schedule, you should take into account the norms of the Labor Code of the Russian Federation so that the rights of workers are not violated when paying wages and paying sick leave.

Pay for labor

When calculating wages for work on a shift schedule, you do not need to adhere to standard frameworks. The total number of hours spent on work differs from the standard, and the hours may be more or less than required. That is, it turns out to be both a defect and a rework.

To avoid errors when calculating wages, it is necessary to reconcile the data with the norm regarding hours worked. If it turns out that overtime was allowed, then you need to recalculate the hours and be sure to issue an additional payment for the actual time worked.

When working according to a schedule on a day off, payment for work is made as for a regular day, and when working on officially established holidays, the employee is paid a salary at an increased rate, usually double the amount.

How to Stay in Great Shape with a 12-Hour Workday

Ecology of life. Life hack: Life is beautiful and amazing, even with a “dearly loved” 12-hour job! And don’t whine that “there is no time” - you have everything!

What can you do to stay in great shape while working 12 hours a day? Ilya Pozhidaev shares his advice with econet.ru readers.

It's no secret that the 8-hour working day exists in the vast majority of cases only on paper. In reality, with enviable frequency, you have to plow up - at least if you want to earn money, get promoted, and sometimes just keep a job and not be pushed out onto the street during a crisis, which, as we know, always, everywhere and constantly.

In fact, the duration of the working day is adjusted accordingly, that is, upward compared to what is specified in the contract.

Needless to say that in terms of content, the vast majority of works are purely debilitating and fattening? And after work, I’m terribly reluctant to do anything other than watch TV and sleep - well, in the best case scenario, read some “yellow” newspaper with “scandals, intrigues, investigations.”

The inevitable consequences of such a “rest” after long hours are stress and a lot of illnesses. The body does not recover, but only simulates recovery, while the work on moral and physical wear and tear continues.

We present to your attention a note on how to be, without exaggeration, in excellent physical and intellectual shape with a 10- and even 12-hour working day.

The author of this note considers himself competent in matters of time management (at least in this aspect), because he works 9-10 hours a day, has additional income in the form of tutoring, is an active first-class athlete - and even manages to do everything This means reading books and scribbling notes. Therefore, I address my recommendations to those who work more than 8 hours, but strictly until 12.

As for those who are stuck at work for 13-15 hours, the author scratched his turnip and came to the conclusion that he has no idea what to offer these poor fellows, except perhaps sleep for at least 5 hours a day. But for moderate fanatics and unfortunates, there are still some systematic recommendations for getting yourself in order.

Recovery from a job you love involves four basic components:

dream,
nutrition,
physical exercise,
intellectual loads.

They can be balanced and organized in different ways, and this is the key to productivity or counterproductivity.

1. Sleep

You need to sleep at least 5-6 hours a day. On weekends, you can give yourself free rein and sleep for 8-10, or even more, hours.

But regularly sleeping a lot is still not recommended if we are talking about irregular working hours, as well as the desire to do something else besides this ill-fated working day and sleep itself. With prolonged sleep after hellish work, everything, in fact, will come down only to sleep and work - well, at most, to some other household chores. And besides, regular excess sleep inevitably weakens you and makes you dull and lazy.

At the same time, sleeping less than 5 hours is also extremely undesirable: the body simply does not have time to recover and works to the point of wear and tear, and the cardiovascular and digestive systems suffer first of all. And this is not good. But the indicated 5-6 hours are quite enough to reboot and completely restore the body.

2. Food

Here I will allow myself to move away from the stereotype about “healthy eating” and voice the opinion that you need to eat what you want - and in the quantities you want . Without any restrictions at all.

Well, think for yourself: not only are you like a cornered horse at work, but you will also limit yourself in nutrition, and according to far-fetched stereotypes imposed on you! Do you need it? If your body demands from you, say, a multi-layered hamburger, and not a leaf of lettuce, then you will probably have to give the harmful organism what it asks for, otherwise sooner or later it will rebel and inevitably make itself known - in the form of depression, apathy or in the form of a bouquet of sores.

Many will reasonably object: but if you eat whatever and as much as you want, there can be no talk of any good shape! Right. But only if a person avoids physical activity in every possible way. If he loads himself physically, then there is no need for diets, “fasting days” and the like. About physical activity - the next point.

3. Physical activity

You need to exercise at least 5 minutes a day - every day. If possible, and if playing sports brings you pleasure, do more. The main thing is that physical activity does not exhaust you, but, on the contrary, tones you up and gives you determination to start another working day. It’s probably not worth crawling back to the office exhausted and with your tongue on your shoulder after a 10-kilometer forced march. In principle, a simple warm-up exercise is enough, that is, simple exercises for flexibility and coordination (turning the head, turning the body, bending, etc.). If there is gunpowder in the flasks, you can add some more complex exercises, such as push-ups, squats, pull-ups, jumps, crosses and the like.

By the way, about cross-country... I would still not recommend going too extreme with cardio loads during a 12-hour working day. Exercises that intensively load the cardiovascular system require long-term recovery, but you simply do not have it and cannot have it with your schedule. For an office clerk with an irregular schedule, running a marathon, or even a half-marathon, is, to put it mildly, quite unsafe. Strength exercises (in the format of powerlifting, bodybuilding and fitness) carry nothing but benefits and advantages - again, if you approach the issue competently and do not “rush”. Remember that your goal is to be in fighting shape, and not to completely lose any form at all by working yourself out in the gym or on the treadmill.

4. Intellectual loads

To put your emotional state in order, it is critical to load your brain. Well, in general, the ability to think - it never hurts. Therefore, it is advisable to devote at least half an hour a day to some kind of intellectual work - no matter what: reading smart books, solving charades and crosswords, solving mathematical or some other logical problems, learning a foreign language, even just watching news on the Internet.

It is not necessary to study the philosophy of Husserl and Heidegger (especially since you will not lose anything in life if you do not study it), but in general, keeping your brain in good shape is always pleasant, although sometimes it irritates others.

The main thing when observing this point is not to demonstrate the results of your intellectual form to your superiors and colleagues, who most likely do not adhere to this point.

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So, what did we get...

12 hours of work,
1-3 hours travel time (from home to work and back),
5-10 minutes of physical activity,
30-40 minutes of intellectual exercise,
5-6 hours of sleep.

In total, you will still have up to 5 hours (in the worst case, 3 hours) - for everyday life and idleness.

Life is beautiful and amazing, even with a “dearly loved” 12-hour job! And don’t whine that “there is no time” - you have everything! Good luck, career and lots of positivity! published

Author: Ilya Pozhidaev

PS And remember, just by changing your consumption, we are changing the world together! © econet

How is the work order established?

What documents contain the shift schedule?

If it is necessary to introduce a shift work schedule, this information should be reflected in the labor regulations, that is, written down in the local act of the enterprise. If there is a trade union in the organization, it is worth coordinating this action with its representatives; only upon receiving a reasoned opinion can this provision be put into effect.

The collective agreement must also indicate data on the use of a shift schedule.

In order for everything to be legalized, it is necessary to draw up labor agreements with employees and be sure to sign them by both parties. Agreements must include the number of hours and other information regarding the shift schedule.

The manager, as a rule, entrusts the preparation of the document to an employee of the human resources department or another specialist. The main thing is that there should be no questions about non-compliance with labor legislation.

How to correctly create a shift schedule?

The main thing is to take into account the opinion of the Trade Union or another body representing employees. This mode has its own characteristics that you need to rely on.

Working hours should not be longer than those described in the established standards.
It is necessary to have periods of rest and time for meals. The same applies to technological breaks.
One of the sections is devoted to the sequence and rotation of workers in shifts.
In a calendar month, write the number of weekends with working days.
Any information is determined without which it is impossible to accurately determine the working hours.

Creating a shift schedule using the program.
There are also requirements that are prescribed in the Labor Legislation:

One shift cannot last longer than 12 hours.
It is prohibited to work two shifts in a row.
It is important to comply with the working hours established by the text of the Labor Code of the Russian Federation. The work schedule should not contain conditions for overtime work.

Where can I get the document?

Scheduling occurs locally. A representative of the HR service at the enterprise is responsible for this. In a separate order, the manager writes about how long the schedule should be put into effect.

A sample shift schedule in excel format can be downloaded here.

In the Internal Regulations it is necessary to highlight other regulations and working hours according to the usual schedule.

What should you consider when creating a shift schedule?

A mandatory requirement is to familiarize the trade union organization with local acts that contain the required information. After all, the trade union includes those who express the opinion of the active part of the employees.

Review of the project takes no more than five working days. During this time, union members have the right to submit disagreements or justified claims, if any. After disagreement, additional consultation meetings are held. At such meetings a compromise must be reached.

How to properly bring the document to the attention of employees?

To convey information to employees, it is necessary to understand the terms of the employment contracts that are concluded with them.

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For example, some documents contain clauses that relate to shift work schedules. Part 4 of Article 103 of the Labor Code of the Russian Federation requires that employees learn about the introduction of a shift schedule at least a month in advance.

It is recommended to formalize all such processes only in writing.

Then there will be evidence that employees are familiar with the current rules.

no later than 60 days before changes are introduced if the work schedule changes significantly. Notices must describe the conditions themselves along with the reasons why they became necessary.

How is a shift schedule formed?

The developed schedule must be approved by the administrative document of the enterprise. It must reflect the period for which it is valid, who is responsible for its creation, as well as other data.

The order must contain the following information:

The name of the organization is written in the upper left corner, followed by the word “Order No.”
By
After the order part:

“Ensure the development and coordination with the trade union of a work schedule by December 4, 2015 to HR officer E.A. Syutkina

Labor organization engineer E.L. Bashkova to familiarize the employees with the document by 12/06/2015.

Control over the implementation of the Order is entrusted to the head of the personnel department E.V. Protopopov."

Manager's signature.

Employees whose activities are related to shift work must be familiarized with the document, and the date and signature must be inserted. After this, you need to start preparing the immediate schedule. 30 working days are given for preparation before the start of the shift.

Each employee must also be familiarized with the schedule with a personal signature, this will indicate that the employee agrees to perform work in this mode. Once the schedule is approved, agreed upon and all employees are familiar with it, it will be a binding document.

The schedule can be prepared for any time period; this can be indicated in the regulatory documentation.

What is a shift schedule?

For some types of activities, a shift schedule becomes a necessary document.

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The schedule is necessary in order to record on paper the working hours of each employee. And then calculate wages, other types of compensation and transfers.

What is shift work?

Such a schedule is required for the following enterprises:

Organizations providing security with remote controls.
Fire and gas safety services.
Inpatient services with ambulance.
Police officers.
Certain groups of drivers.

This problem is relevant due to the fact that most illegal actions are committed at night.

For industrial enterprises, a shift schedule will make it possible to effectively manage all the capacities of existing equipment. Considering the low power losses at night, many devices increase their efficiency.

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Due to this, production output increases. This situation has a positive effect on the profits of enterprises.

On airline flights and on railway trains, shift work schedules are also used on a permanent basis.

In what order is the transition to a shift schedule carried out?

The employer must perform several actions to ensure that the shift schedule is introduced in accordance with all the rules:

First, a separate order is issued stating that the operating mode is changing.
The collective agreement and the Rules of the employment contract reflect the condition for the introduction of a new procedure.
A shift schedule is drawn up.
Prescribing conditions in an individual employment contract with each employee.

In this case, orders are issued in any form. There it is necessary to list the positions in relation to which a shift work schedule is introduced. The procedure and timing are described separately.

There is another series of data, the indication of which is mandatory:

Alternation between working/non-working days.
Number of shifts in one day.
Breaks.
The time when work begins and ends.
How long is the shift each day? Even if it is incomplete.
Length of working hours per week.

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If the employment contract was concluded before the new procedure was introduced, appropriate changes are made to the document afterwards.

Replacement in graphics

How the replacement is reflected in the graph

You cannot change anything in the approved document, but if there is an urgent need, then you must follow some rules. If the employer is forced to change the information in the schedule, then he must obtain the consent of the employees in writing, otherwise his actions will be considered illegal.

If any of the employees have unforeseen circumstances, they must write a statement in advance to the manager, in which they must indicate the request, and the request must be motivated. Employees who work with the employee must jointly be informed of this fact. If consensus is reached, then changes are made to the schedule.

However, in practice there are also situations when employees change on their own, while on shift, without notifying their immediate supervisor. This is strictly not allowed, as unpredictable circumstances may arise:

Sample work schedule in Excel

The employer has the right to choose any format - for example, keep records in a special journal or prefer a spreadsheet in Word or Excel. The second option is preferable because it eliminates the need to constantly rewrite the same information. Write down the names and positions of employees in the rows, and the days of the month in the columns. Each cell will contain either the number of working hours or the length of time that the employee will spend performing his duties.

Shift schedule - in Excel: Work schedule

Nuances when creating a schedule

There is no officially approved form of the schedule, therefore each enterprise establishes its own form, the latter can be approved by an administrative document. But, most importantly, when compiling, take into account the following information:

codes and details of the organizational structure;
when the schedule was prepared;
place of preparation of the schedule;
the document itself.

The form is certified by interested parties, including the employer and head of the department, as well as by the person who compiled it. Moreover, it can be certified with the seal of the enterprise.

It can be written by hand or typed on a computer; format 11 is sufficient for registration.

Shift schedules developed at the enterprise are subject to mandatory registration in office work. When all stages of development, approval and familiarization have been completed, they must be transferred to the personnel department.

Storage is provided in a separate folder in a common file. Typically, the storage period is provided for no more than 5 years, and after that the graphics are destroyed according to the act.

Physical exercise

You need to exercise at least 5 minutes a day - every day. If possible and if playing sports brings you pleasure, do more. The main thing is that physical activity does not exhaust you, but, on the contrary, tones you up and gives you determination to start another working day.

It’s probably not worth crawling back to the office exhausted and with your tongue on your shoulder after a 10-kilometer forced march. In principle, a simple warm-up exercise is enough, that is, simple exercises for flexibility and coordination (turning the head, turning the body, bending, etc.). If there is gunpowder in the flasks, you can add some more complex exercises, such as push-ups, squats, pull-ups, jumps, crosses and the like.

Strength exercises (in the format of powerlifting, bodybuilding and fitness) carry nothing but benefits and advantages - again, if you approach the issue competently and do not “rush”. Remember that your goal is to be in fighting shape, and not to completely lose any form at all by working out in the gym or on the treadmill.

Photo: pixabay.com