Download the salary certificate form for 2022

The most popular documents include a certificate of income. It can be needed in almost any area of ​​life. This document indicates a person’s solvency.

As a rule, this is necessary to obtain bank loans and travel to another country. A citizen is obliged to confirm the right to receive benefits and subsidies from the state by contacting the social service. Each case is exceptional and therefore has its own characteristics and nuances. That is why accountants, managers, civil servants and employees must have an idea of ​​the correct execution of this document.

This should include not only the amount of accruals, but also the amount of deductions. Issuing a certificate is not mandatory. This is done only at the request of the employee. To do this, he needs to write a statement. This indicates why this certificate is needed. After accepting the application, the company must issue a certificate no later than three working days.

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What form of salary certificate is valid in 2022

Many people mistakenly believe that this certificate is in the form of 2-NDFL. However, this is not quite true. Of course, there is data on wages here. Typically, this form is required by financial organizations when a citizen wishes to receive a loan. However, if the organization does not have an approved form, this document is allowed to be drawn up in free form.

The law allows the employee to request this certificate. He is not obliged to ask for it, but must receive it upon request. The data specified in the certificate is protected by law. That is why the document is handed over personally. Upon receiving such a certificate, the employee writes a receipt. This information is also recorded in the appropriate journal of the organization. Naturally, the entry must correspond to the information in the certificate.

When calculating average earnings, accounting takes into account all bonuses and additional remunerations. Former employees can also receive this certificate. They should also write a statement.

Hotline for citizen consultations: 8 (800) 200-46-92

What the law says

The regulation of legal relations between an employee and an employer is carried out by the Labor Code of the Russian Federation (LC). There, for example, it is established that a sample certificate of average monthly salary is prepared in only three days. After this period, the paper must be given to the applicant.

Responsibility for failure to issue documents or provision of false information – by the Code of Administrative Offences.

Certain regulations establish certain forms and requirements for their completion and execution.

In fact, the Legislation contains a lot of regulations that directly or indirectly regulate the process of issuing and issuing certificates.

When do you need a certificate of average earnings?

Naturally, a certificate is required for a bank loan. However, other organizations may also require it:

1. For the embassy . If a citizen is going to obtain a visa to enter another country, he needs to confirm his financial reliability. In addition, representatives of a foreign state must be sure that you are going to return home. Among other things, this is confirmed by the presence of a stable income and permanent work in the homeland. Naturally, the person who has a large income is more likely to receive a visa. The key to obtaining a visa is to provide a certificate of income in the established form. Countries included in the Schengen area adhere to general rules. However, different embassies may have different requirements.
2. For maternity leave . It is worth noting that while on maternity leave, a woman has the same rights as other employees. Therefore, at any time he may require a certificate of income. Maternity leave must be paid, but the amount of payments directly depends on wages. This takes into account the average daily earnings, the billing period, and the duration of maternity leave. A young mother should receive 40 percent of the average salary.
3. For the employment center (labor exchange) . Regardless of the reasons for which a person is left without work, he can register at the labor exchange, receiving the status of an unemployed citizen. At the same time, he has the right to receive benefits. However, the amount of this benefit depends on the salary that was accrued to him at his previous job. As a rule, there is enough information here for the last three months of work.
4. For social security subsidies . In a social state, which is the Russian Federation, every citizen, finding himself in a difficult situation, can hope for support. The social service can assign benefits, allowances, and compensation for housing and communal services. As a rule, this is possible if the cost of living is higher than his income. Naturally, to do this, you will need to bring a document confirming your low salary to the social security authorities.
5. For the court . During legal proceedings, the court may require a document confirming the income of the participants in the process. Most often this is associated with proceedings regarding alimony payments, division of property, preservation or deprivation of parental rights. Taking into account the information received from representatives of both parties, the court makes a fair decision.

Help from the employment service: calculation of average earnings

The employer calculates the average earnings according to the rules established by Resolution of the Ministry of Labor of the Russian Federation dated August 12, 2003 No. This calculation procedure differs from the usual determination of average earnings for vacation pay or sick leave in that the amount of average salary is calculated for 3 months, and not for 12, as usual.

Payments included in the calculation

When a certificate is issued for the employment center, the calculation of average earnings is made taking into account such payments to the employee as (clause 2 of the resolution of the Ministry of Labor No. 62):

• salary (based on official salary, piece rates, as a percentage of revenue), including those issued in kind,
• commissions,
• royalties and fees for employees of media and creative organizations,
• “thirteenth” salary,
• allowances and additional payments (for increased volume of work, length of service, combination, etc.),
• regional coefficients and allowances, as well as allowances for special working conditions,
• bonuses, while year-end bonuses are accepted at the rate of no more than 1/12 for each of the 3 months,
• other payments accepted in the organization

For information about the average salary, earnings are taken for 3 months, and not just any month, but the month preceding the month when the employee quit. However, if this is in the interests of the employee, then it is permissible to use the month of dismissal for calculation, for example, when the employee quit on his last day (determination of the RF Armed Forces dated 06/08/2006 No. KAS06-151).

Periods not accepted for calculation

The 3-month billing period should not include time and charges for it when (clause 4 of Ministry of Labor Resolution No. 62):

• paid maternity benefits or sick leave,
• the employee retained his average salary,
• the employee did not work due to downtime for which the employer was to blame, or for other reasons beyond the control of any of them,
• additional paid days off were provided to care for disabled children,
• due to the strike, the employee could not work, although he did not take part in it,
• the employee received release from work with or without pay,
• when time off was granted for overtime on a rotational basis and in other cases provided for by law.

It may happen that the employee’s entire pay period consists of only excluded periods, then to calculate the average, the next 3 months of work, where there are days worked, are taken.

The procedure for calculating average earnings

Let's look at an example of how to make a calculation in a certificate of average earnings for an employment center.

Nikitin A.P. resigned in April 2022 The billing period from 01/01/2017 to 03/31/2017 includes 57 working days according to the schedule. Due to illness, Nikitin worked only 53 days, and the amount of all payments included in the calculation was 98,500 rubles.

First, the employee’s average daily earnings are calculated:

In our case, Nikitin’s average daily salary will be:

98500 rub. : 53 days = 1858.49 rub. in a day

Now let's calculate the average earnings using the following formula:

Nikitin's average earnings are:

1858.49 rub. per day x 57 days: 3 months = 35311.31 rub.

Based on the received amount of 35,311.31 rubles, the employment service will accrue unemployment benefits to Nikitin.

Help contents

Regardless of what form the certificate has, the following mandatory information must be present:

• name of the organization that issued the document and its details;
• passport details;
• average monthly salary;
• the amount of accruals and funds actually received;
• date of issue of the document;
• the locality in which the organization is located;
• confirmation that the person is an employee of this company;
• job title.

In addition, here you can indicate the amount of deductions of insurance premiums and taxes. If you need a “net” salary, this information can be omitted. If the organization has some kind of debt to an employee, it would also be useful to indicate it.

Information about income can be specified in a list. However, it is more convenient to read by drawing up a table. Here the amounts received can be listed monthly. After the table, the validity period of the employment contract concluded with the employee is indicated. Even if an open-ended contract was concluded, this must be indicated in the certificate.

Site Expert

Ekaterina Zakharova

Work experience as a lawyer - 15 years. Since 2022, he has been an expert of the Commissioner for the Protection of the Rights of Entrepreneurs. Specializes in the field of procedural, civil, financial, family and labor law.

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Responsible persons must sign the document. These are the director of the company and its chief accountant. By putting their signatures here, they confirm that the information provided is correct. Naturally, all information must correspond to reality. Supervisory authorities can freely check the data. If they are indicated incorrectly, the responsible persons, namely the director of the company and the chief accountant, will be fined a fairly large amount.

Contents and sample of filling out a certificate of accrued wages?

Despite the above, there are still some rules developed in practical application. The certificate must contain:

• a header with the name of the document and the time of its issue;
• internal number according to the organization's office rules (without it, the certificate will be valid, but in some recipient organizations (for example, commercial banks) it may be considered fraudulent);
• details of the organization that issued the certificate: full name and organizational form (LLC, OJSC, MUP, etc.), address (legal and actual), TIN, OGRN, etc.;
• data on the amounts received by the employee;
• the signature of the authorized person who issued the document (in most organizations this will be the chief accountant, but employees of individual entrepreneurs or small firms where there is no accounting department are signed by the individual entrepreneur or the director);
• seal - common for the entire company or made specifically for certification of such documents.

An indication of where the certificate should be presented may be placed, but instead it may also be marked “At the place of request.”

Rules for issuing a salary certificate from your place of work

As a rule, a salary certificate is written on an A4 sheet. An organization can also develop its own letterhead. By law, the certificate can be filled out not only by hand. A document submitted in printed form is also valid.

The certificate may have several copies. The employee must indicate their number in his application. In this case, the employee may not report for what specific purposes he needs a certain number of certificates. A prerequisite for the correct execution of the document is the presence of signatures of the manager and the chief accountant. The organization stamp must also be present here. The only exception is the situation when the certificate is issued by companies or individual entrepreneurs who have the right to work without using stamps.

Bodies to which a salary certificate can be submitted

There are many different organizations that may require proof of your financial independence or, conversely, proof of too little income. In addition to the organizations listed above, this document may be required by other bodies:

• guardianship authorities, when deciding which parent the child should live with;
• Pension Fund. The certificate submitted along with other documents is the basis for calculating pensions;
• tax office.

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How to get

To obtain a certificate of income received during employment, you need to write an application.

This application contains the following information:

• name of company,
• Full name and position of the employee,
• name of the requested document,
• the time period for which the income was received,
• date of writing,
• applicant's signature.

What to do if the employer did not pay contributions to the Pension Fund?