Until 2002, the Ministry of Justice of the Russian Federation was in charge of issues of registration of legal entities and (then they were called PBOLE). After these functions were transferred to the MNP (Ministry of Taxes and Duties, later reorganized into the Federal Tax Service) in 2002, new application forms were developed. They were put into effect by Decree of the Government of the Russian Federation of June 19, 2002 N 439, the so-called “approved forms”. Later, due to changes in 2010 (312-FZ), the 46th MIFNS in Moscow proactively developed so-called “recommended” forms for making changes related to the shares of participants. On June 3, 2013, Decree of the Government of the Russian Federation dated May 30, 2013 No. 454 was published, which put into effect Order of the Federal Tax Service of Russia dated January 25, 2012 No. ММВ-7-6/ [email protected] , and at the same time canceled all other forms and requirements for filling them out. This Order contains the currently valid forms and requirements.
Application forms for state registration
| No. Form | Description of the form | Download the form in Excel format | Registration requirements | Instructions for filling | Fill out online without errors |
| Legal entities (LE) | |||||
| P11001 | An application in form P11001 is used for the initial registration of legal entities in any organizational and legal form, be it an LLC, a production cooperative, a non-profit partnership or an association of beer lovers. This was an achievement - the unification of forms for different OPFs, since previously for non-profit organizations the forms established by Decree of the Government of the Russian Federation of April 15, 2006 No. 212 were used. | Requirements for registration of P11001 | Sample of filling out P11001 and step-by-step instructions | Fill out P11001 online for free | |
| P12001 | Application for state registration of a legal entity created through reorganization. Although this is also, in fact, a creation, but not “from scratch,” but from another legal entity, with the transfer of rights and obligations. This means a separate form. | Requirements for registration of P12001 | — | — | |
| P12003 | This document is not a statement, but a notice. Specifically in this case, the registration authority is notified that a reorganization procedure has been initiated in relation to the specified legal entity. | Requirements for registration of P12003 | — | — | |
| P13001 | Application for amendments to the constituent documents. Most often - in the charter, as the most common constituent document (because LLC is the most common corporate entity). However, do not forget that changes are also made to the Unified State Register of Legal Entities, automatically. Previously, it was necessary to simultaneously make changes separately to the charter and to the Unified State Register of Legal Entities, filling out forms P13001 and P14001, but since July 4, 2013, this excess has been removed. | Requirements for registration of P13001 | Sample of filling out P13001 and step-by-step instructions | Fill out P13001 online for RUB 1,490. | |
| P13002 | Previously, it was needed to report the opening/closing of a branch, but is no longer used (cn/ 19 Federal Law on registration of legal entities and individual entrepreneurs has lost force, amendments were made by Federal Law of October 30, 2017 N 312-FZ). | Requirements for registration of P13002 | — | — | |
| P14001 | Application for amendments to the Unified State Register of Legal Entities. The largest number of changes occur in this form, since many parameters can be removed from the charter (for example, information about participants, address, OKVED codes). The same form can be used to correct previously made errors in the Unified State Register of Legal Entities. | Requirements for registration of P14001 | Sample of filling out P14001 and step-by-step instructions | Fill out P14001 online for RUB 1,490. | |
| P14002 | A rarely used application form, it is required to inform the registration authority that a legal entity is in the process of reducing its authorized capital. But in fact, rarely does anyone reduce it; more often it is eliminated. | Requirements for registration of P14002 | — | — | |
| P15001 | Actually, a notice of liquidation of a legal entity. Used when starting the liquidation procedure, appointing a liquidator or chairman of the liquidation commission, and when reporting the preparation of an interim liquidation balance sheet. | Requirements for registration of P15001 | Sample of filling out P15001 and step-by-step instructions | Fill out P15001 online for RUB 1,490. | |
| P16001 | Application for registration of liquidation of a legal entity. After this, the legal entity is declared inactive due to liquidation, and in this form is listed in the Unified State Register of Legal Entities (yes, no one crosses it out, all the information will remain there). | Requirements for registration of P16001 | Sample of filling out Р16001 and step-by-step instructions | Fill out P16001 online for RUB 1,490. | |
| P16002 | Application for making a record of the termination of a unitary enterprise or institution in the Unified State Register of Legal Entities. Unitary enterprises and institutions (state unitary enterprises, municipal unitary enterprises, state educational institutions, etc.) are liquidated a little differently than LLCs. For them, another application form is provided. | Requirements for registration of P16002 | — | — | |
| P16003 | According to this application, a record is made of the termination of activities in connection with the merger. Again, the procedure differs from liquidation; there is a transfer of rights, obligations, property, and therefore its own form is provided. | Requirements for registration of P16003 | — | — | |
| P17001 | Reporting information about a legal entity registered before July 1, 2002. Even if this is some kind of still operating LLP or JSC, it still had to be reported for registration in the Unified State Register of Legal Entities. And then bring the legal entity into compliance with current legislation. Now, most likely, it is almost never used. | Requirements for registration of P17001 | — | — | |
| Individual entrepreneurs (IP) | |||||
| P21001 | The form for initial registration of individual entrepreneurs can be submitted, like P11001, without notarization, but only in person. True, this applies to all forms for individual entrepreneurs and peasant farms. | Requirements for registration of P121001 | Sample of filling out P21001 and step-by-step instructions | Fill out P21001 online for free | |
| P24001 | Form for making changes to information about individual entrepreneurs in the Unified State Register of Entrepreneurs. You can change anything, passport data, last name, first name, gender, address, OKVED codes. | Requirements for registration of P24001 | Sample filling 24001 and step-by-step instructions | Fill out P24001 online for RUB 1,490. | |
| P26001 | Form for excluding individual entrepreneurs from the Unified State Register of Individual Entrepreneurs. This cannot be called liquidation; the status of an entrepreneur is simply removed, and, accordingly, the right to engage in entrepreneurial activity is terminated. By the way, in case of bankruptcy of an individual entrepreneur, this statement is an obligation, since after this the individual entrepreneur cannot engage in entrepreneurial activity for 5 years. | Requirements for registration of P26001 | Sample of filling out P26001 and step-by-step instructions | Fill out P26001 online for RUB 1,490. | |
| Peasant farms (peasant farms) | |||||
| P21002 | This application is used when registering a person as the head of a peasant farm. You can also submit it in person, without a notary. The status is similar to individual entrepreneur with some differences, read more in a separate article. | Requirements for registration of P21002 | Sample of filling out P21002 and step-by-step instructions | — | |
| P24002 | Here, the application is used to make changes to the information about the head of the peasant farm, as well as to change the head of the peasant farm. | Requirements for registration of P24002 | Sample of filling out P24002 and step-by-step instructions | — | |
| P26002 | With this statement, the peasant farm is closed, and the head of the peasant farm is deprived of a status similar to that of an individual entrepreneur. | Requirements for registration of P26002 | Sample of filling out P26002 and step-by-step instructions | — | |
Filling out applications
Since applications must be completed correctly, otherwise you may receive an offensive refusal to register, there are requirements for filling them out.
General requirements for the design of forms
For general filling requirements, see Appendix 20 to the Order of the Federal Tax Service of Russia dated January 25, 2012 N ММВ-7-6/ [email protected] Among them:
- black ink (toner), capital letters;
- Courier New font 18 points high;
- filling out manually or using a typewritten method (I wonder if anyone fills it out on a typewriter? In every cell?);
- each cell corresponds to one sign, a period or comma is also a sign;
- double-sided printing is not allowed, and no document is allowed. You can’t save paper on the protocol either;
- The application can be certified by several applicants.
Applications (codes of subjects of the Russian Federation, identification documents, address abbreviations)
The newest subject codes are contained in the Order of the Federal Tax Service of the Russian Federation dated 06/09/2014 N ММВ-7-14/ [email protected]
Appendix 2 to the Requirements contains abbreviations for address objects, and Appendix 3 contains information about the types of documents identifying an individual. True, most often they stupidly ask for a Russian passport (or a foreign one with a notarized translation), but for a foreign passport they refuse.
Filling methods and services
You can fill out ALL of the specified forms in the PPDGR program from GNIVC. Moreover, this program will practically not allow you to make mistakes in filling out certain fields correctly. However, unfortunately, it will not check the address for mass status, the passport for validity, and the individual himself for disqualification and the same mass status as a director or founder. But it will definitely check the relevance of the OKVED code and check that the address is indicated correctly, just don’t forget to update it regularly. You can submit documents electronically by signing them with an electronic signature.
Applications for the initial registration of an LLC or individual entrepreneur can be filled out on the Federal Tax Service website. There, the service will check passports, applicants, and addresses, but OKVED is inconvenient to use. And it is better not to use accompanying documents such as the charter and protocol/decision; there are still errors there. But it is possible to submit documents via electronic signature, or simply send them for verification, and go to the registration authority once, sign them there, wait half an hour and get the finished result.
Page-by-page instructions for filling out form P21001
Page 001
Page 001
In paragraph 1
indicate your full name in Russian. Foreign citizens and stateless persons enter their full name in Russian transcription.
Clause 1.1.
Only foreigners and stateless persons can fill out the form; here the full name is indicated in Latin letters.
In paragraph 2
write your TIN if you have one.
In paragraph 3
indicate gender: 1 - male, 2 - female.
To point 4
You must enter information about your birth. Moreover, only Russian citizens fill out the place of birth field.
In paragraph 5
indicate your citizenship: 1 - citizens of the Russian Federation, 2 - foreign citizens, 3 - stateless persons.
Next, foreigners need to enter the code of their country according to the All-Russian Classifier of Countries of the World.
Page 002
Page 002
6. Identity document details
. In most cases, this is passport data. They need to be entered as follows:
6.1. Document type
. Enter the appropriate code. For passports of citizens of the Russian Federation, the code “21” is provided.
Subclauses 6.2, 6.3, 6.4, 6.5
are filled out based on the data of the Russian passport. A foreign citizen fills out the information of his passport of the country of which he is a citizen, using a notarized translation of the document.
7. Residence address
or stay on the territory of Russia. With the innovations of the Federal Tax Service dated November 25, 2020, new columns have appeared for more convenient writing of the address. There is no need to specify the index anymore. Enter address elements according to the data contained in the State Address Register. The address is indicated as follows:
7.1. The subject of the Russian Federation
. You must enter the two-digit code of your subject.
7.2. Municipality
. It can be a municipal district, urban district, rural settlement, etc. Enter the digital value of its type and name.
Not sure if you can indicate the municipality and full address correctly? When filling out individual entrepreneur registration documents, our online service will correctly determine and enter the type and name of the municipality, as well as other elements of the address. It's free!
When specifying the type of address object, you need to write not the full name, but an abbreviation. For example, “city” - “city”, “street” - “street”, “apartment” - “apt”. Abbreviations can be taken from Order of the Ministry of Finance of the Russian Federation N 171n dated November 5, 2015.
7.3. Locality
. This is a city, a village, a village, etc. The type and name are indicated.
The following are the elements:
- 7.4. Planning structure
(i.e. block, microdistrict, zone), - 7.5. Street and road network
. This is a street, passage, avenue, boulevard, etc., - 7.6. Construction
. You can specify up to three fields. This could be the house and building number if you have them in the address, for example, “house 5, building 4.” - 7.7. A room within a building or structure
. This could be “room”, “apartment”, “office”, etc. - 7.8. Premises within an apartment
. This field is filled in if your address indicates a room within another room in the building. For example: “house 6, room I, office 18” or “house 9, apartment 15, room 4” (if you have a communal apartment or dedicated property).
Here is an example of filling out the address: Moscow, st. Verkhnyaya, building 60, building B, apartment 34, room 1. In this case, the correct way to write is:
- Subject code
: «77»; - Municipal entity
: type - “3” (intra-urban territory of a city of federal significance), name - “Begovoi municipal district”; - Urban settlement, etc.
: do not fill in; - Populated locality
: type - “city”, name - “Moscow”; - Planning structure element
: skip; - Element of the road network
: skip; - Building/structure
: in the first field the type is “d.”, the name is “60”; in the second field the type is “k.”, the name is “B”; - Premises within a building, structure
: type - “square”, name - “34”; - Premises within the apartment
: type - “room”, name - “1”.
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Page 003
Page 003
First, according to the rules discussed above, the writing of the IP address continues. Next comes point 8
, which is filled out only by foreign citizens and stateless persons.
This group of applicants in clause 8.1 must indicate the code of the document that gives the right to reside in the Russian Federation: residence permit (1) or temporary residence permit (2). Next, in paragraph 8, enter the details of the selected document.
In paragraph 9
, if you want, enter the email address of the individual entrepreneur. Thanks to this, clients or partners, for example, will be able to contact the individual entrepreneur, because the address from this field will be publicly visible in the Unified State Register of Individual Entrepreneurs. Do not confuse it with the email address that is put on sheet B for communication purposes. The second one is visible only to the tax office; they will send you documents to it.
Sheet A
Sheet A
Here, indicate the types of activities of the individual entrepreneur, that is, one main and an unlimited number of additional OKVED codes. To correctly enter the codes you need, use the OKVED-2 reference book; other editions are outdated. Each code must contain at least 4 digits. One sheet holds 68 additional codes, if necessary, print 2 or more Sheets A and number them.
Read more: How to choose OKVED codes for an individual entrepreneur in 2022
