Electronic sick leave 2022: how to check, supplement and pay

Decree of the Government of the Russian Federation No. 294 of March 18, 2022

Resolution No. 294 appeared at a time when the situation with coronavirus in Russia began to rapidly deteriorate, and it was then that the first restrictive measures were taken.

Citizens were advised not to leave their homes, and people were able to receive all necessary government services via the Internet using the state portal. As a result, from March 20, 2022, Russians were able to apply for sick leave through State Services.

Important points of the resolution:

• The opportunity applies only to citizens who are in quarantine due to coronavirus. These are persons arriving from abroad and those who live with them;
• Payments of disability benefits are calculated and carried out by the Social Insurance Fund (SIF) on the basis of an electronic sick leave certificate signed with the digital signature of a medical organization. It could have been issued through State Services;
• the application can be submitted for another person. For example, a State Services user sends an application from his account to his husband, wife, child, parent, anyone. All details of the person who needs sick leave are indicated;
• scans or photos of all necessary documents are attached to the online application;
• First, the application goes to the Social Insurance Fund, and the next day to the authorized medical organization. She, in turn, generates an electronic certificate of incapacity for work for a period of 14 days.

An important point is that these rules for receiving sick leave through State Services were in effect until July 1, 2022, at the height of the pandemic. Today, the issuance of certificates of incapacity for work is carried out in a standard way - through the attending physician.

So, if you want to get sick leave through your personal account on State Services, you will not succeed. This service is currently discontinued. You need to go to the clinic at your place of residence.

About electronic sick leave certificates

There is another option on the state portal related to certificates of incapacity for work. A citizen can request information via electronic sick leave.

Since 2022, medical organizations have the right to abandon paper sick leave certificates in favor of electronic ones. This is both more convenient and eliminates situations with counterfeits. Now the doctor who has placed the patient on sick leave draws up the form electronically.

In this case, the patient has the right to choose the type of document. If it is convenient for him, he can initiate the issuance of a standard form familiar to everyone.

When generating an electronic document, the doctor gives the patient a coupon with a number, and you can use it to check the electronic sick leave at State Services. The employee transfers the same number to the accounting department to receive the required disability payments.

The employer, in turn, will find the sick leave certificate in the Social Insurance Fund database, having previously concluded an agreement with the Fund on the transfer of information. To exchange information, a special FSS program is installed on the accountant’s computer, from which information about electronic sick leave is obtained by their number.

How to check sick leave for an employee

To check the sick leave, the employee himself uses the same web interface https://cabinets.fss.ru. But in this case, the interested person selects the “Insured Account” option.

By that time, a person, as in the case of an employer, must have a profile on State Services. At the same time, it is not necessary to issue a qualified digital signature from a certification center. You just need to go through the identity verification procedure at an authorized center for registration on State Services. The most accessible of them are Russian Post branches, city MFCs, Rostelecom offices, SberbankOnline. Their services are free.

The functionality of the “Insured Person’s Account” allows, in particular:

• review certificates of incapacity for work issued to the employee;
• print these sheets;
• view data on accrued and paid sick leave;
• print out calculation certificates.

If necessary, the user can:

• view and clarify information about yourself;
• view and clarify contact information.

And this is only a small part of the functions available to the insured person.

As for viewing the data on the sick leave, they are given in full and correspond to the data that is reflected in the regular sick leave. To find the required certificate, a person, like an employer or a doctor at a medical institution, can use special filters for various details of a certificate of incapacity for work.

Let's now consider how to check the authenticity of a sick leave certificate in regular paper form.

How to view sick leave through State Services

A sick leave certificate is requested by a citizen through his personal account on the State Services. That is, you must already have a verified account on the state portal. As a result, a person can view the information remotely and make sure that the document is filled out correctly.

Procedure:

Log in to the State Services website using your credentials. On the main page of the portal, enter into the search “Request for information on an electronic certificate of incapacity for work.” Next, you need to click on the name of the corresponding section.

The order information section will open. The citizen’s data will already be entered, since the account is personalized. To make a request, you only need to enter the number of the electronic certificate of incapacity for work, which is reflected in the coupon issued by the doctor. You can also order a review of sheets for a given period.

The system processes the information and displays the information within a few seconds.

Electronic sick leave through State Services is provided to the customer free of charge. He is needed more for his own peace of mind, for checking data. The information to the Social Insurance Fund is still provided only by the employer.

How the system works

When an employee goes to a medical institution for help, the doctor gives him a unique sick leave number. The employer's accounting can track all the data necessary for calculating payments.

Sick leave can be issued by specialists working in clinics, dispensaries and hospitals. Each doctor has his own unique electronic signature, through which he certifies the electronic signature.

Employees cannot receive forms of such a plan:

• ambulance services;
• Forensic Medicine Department;
• sanatorium institutions;
• blood collection stations.

Important! An employee has the right to refuse to issue an electronic certificate of incapacity for work in favor of a classic paper sick leave. To do this, you will need to write a corresponding application.

Citizen’s personal account on the FSS website

The Federal Social Insurance Fund also has a website and offers citizens and employers to use personal accounts. Login on the website lk.fss.ru. Having accessed it, the user sees two main sections:

For citizens, the first option is provided - the Service Recipient's Account. The second is the employer’s working tool, where he can receive information about employees’ sick leave certificates.

Login to your FSS personal account is performed by authorization through State Services. That is, here everything is interconnected; a verified account on the state portal is required.

What information on sick leave can be obtained in your FSS personal account:

• view electronic certificates of incapacity for work;
• view information on accrued benefits;
• study information on rehabilitation programs, submit applications;
• sending and receiving information on applications for sanatorium treatment;
• viewing information on accidents and occupational diseases;
• generating various requests to the FSS, tracking the progress of the case and responses.

If you go to the electronic sick leave sheets tab, information will open on all open sheets addressed to the authorized user. By clicking on a document number, you can view full information about it:

An example of what this page looks like:

In the benefits and payments section you can see financial information that relates to electronic certificates of incapacity for work:

It is impossible to track payment of sick leave through State Services. This information is available only in the Social Insurance Fund, and it is reflected in the personal account of the insured citizen.

How is sick leave paid?

Payment of sick leave through State Services is not carried out; this issue is dealt with by the FSS in cooperation with the employer. The initial sick leave period cannot exceed 15 days. If the person has not recovered during this period, a commission is appointed that decides on the further extension of the document.

Payment order:

1. The employee transfers the closed sick leave to the accounting department or reports the number of the electronic sheet.
2. Within 5 days, the employer sends information to the Social Insurance Fund.
3. Within 10 days after receiving the information, the Fund sends the required amount of benefits to the employee’s account.

In some regions, the benefit is paid by the employer, and later receives compensation from the Social Insurance Fund. But from 2022, all payments will be made only by the fund.

State services and the Social Insurance Fund do not issue sick leave. The State Portal can only provide information about the sheet. The FSS also provides support for sick leave and regulates payment for it. Only doctors can issue forms or electronic versions. Due to quarantine, the issuance period through State Services ended in the summer of 2022.

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How to check the accuracy of a sick leave certificate using your phone

If assessing the authenticity of a document based on the quality of the paper seems insufficient to you, “arm yourself” with a telephone and call the medical organization that issued it. Since all certificates of incapacity for work are subject to strict recording, information will be found on all actually issued papers: both originals and duplicates. But for this you will have to provide your sick leave number.

It should also be taken into account that sick leave can be issued to an employee not only in a state, but also in a private medical organization, and not only in the locality where he actually lives, but also in another city, for example, if the employee fell ill during a business trip. Therefore, first check whether such an organization exists in principle, and then check with its employees whether they have issued a certificate of incapacity for work to an employee of your company.

Some clinics refuse to provide information regarding the issuance of sick leave certificates because they believe that this violates the rights of their patients. If there is no other option, write an official request on the organization’s letterhead or send by fax with approximately the following content:

We ask you to confirm the authenticity of the sick leave certificate with number No. 123456789012 dated November 12, 2018, issued to Ivan Ivanovich Ivanov by your medical institution.

Please note that it is advisable to send a copy of the document along with such a request; you can also specify how you want to receive a response: by mail (then enter the address), by e-mail (enter the e-mail address), by phone or fax (write numbers). The signature of the manager and the date of application must be included.

If you do not want to contact a medical institution, you can contact directly the territorial branch of the Social Insurance Fund where the company is registered and ask to confirm the authenticity of the issued sick leave by number. The employees will help you understand the situation, but most likely you will have to come to the Fund and show the document the employee brought.

It is important not to delay checking. The employer is given only 10 days to calculate the benefit. And violation of this deadline may result in liability if the employee wants to complain about the company to the labor inspectorate.

FAQ

Is it possible to see a sick leave certificate in your personal account on State Services?

Yes, if we are talking about an electronic document. Information is provided by the sheet number that the patient receives from the doctor.

Is it possible to get an electronic sick leave through State Services now?

No, such a service is not currently provided. It was introduced as an emergency measure from March 20, 2022 to July 1, 2020 and applied only to citizens who were quarantined for coronavirus.

Who ultimately pays for sick leave?

Funds for payments come from the Social Insurance Fund. Now it is almost always the fund that calculates the benefits and transfers them. In some regions this is done by employers, but from 2022 this authority will completely transfer to the Social Insurance Fund.

Is it possible to track the calculation and payment of sick leave through State Services?

No, the state portal does not provide such information. But the information is available in your personal account on the FSS website, which can be accessed through authorization on the State Services.

Is it possible to get a regular sick leave certificate instead of an electronic one?

You can initially tell your doctor that you need a paper form.

Sources:

1. Public services: How to apply for sick leave during quarantine.
2. FSS: Office of the recipient of services.

about the author

Irina Rusanova - higher education at the International East European University in the direction of "Banking". Graduated with honors from the Russian Economic Institute named after G.V. Plekhanov with a major in Finance and Credit. Ten years of experience in leading Russian banks: Alfa-Bank, Renaissance Credit, Home Credit Bank, Delta Credit, ATB, Svyaznoy (closed). He is an analyst and expert of the Brobank service on banking and financial stability. [email protected]

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Author of the article Irina Rusanova

Consultant, author Popovich Anna

Financial author Olga Pikhotskaya

1. Victor
   02/20/2022 at 01:09 Why is there one sick leave amount in State Services, but another is credited to the card?
   Reply ↓ Olga Pikhotskaya
   02/20/2022 at 01:21

   Victor, hello. Sick leave is income, just like salary. Therefore, personal income tax of 13% is also withheld from this amount. In your Personal Account, the amount is indicated without tax deduction.

   Reply ↓

Features of calculating payments on a certificate of incapacity for work

Average earnings are calculated taking into account income from the previous two years. The maximum amount for calculating benefits in 2021 is 1,777,000. It includes the bases of the two previous calendar years: 865 and 912 thousand for 2022 and 2022, respectively. The resulting average earnings are then divided by 730 to obtain the daily average. Therefore, the maximum benefit for one day is 2434.25 rubles = (865,000 + 912,000) / 730.

For example, an employee received 650,000 in 2022, and 750,000 in 2022 with an actual work experience of 6 years. We add 650,000 + 750,000, divide by 730, multiply by the length of service of 80% and get 1,534 rubles. This is the amount of the daily allowance.

The resulting figure is multiplied by the number of days spent on sick leave, from which personal income tax should be subtracted.

That is, within 10 days, according to the document drawn up, the employee will receive :

650,000 + 750,000 = 1,400,000. Average earnings for 2022 and 2020.

1,400,000 / 730 = 1918. Average daily earnings.

1918 x 80% = 1534. Length of service.

1534 x 10 = 15,340. Number of days on sick leave.

15,340 x 13% = 1994. Personal income tax.

15,340 – 1994 = 13,346 rubles. Sick leave benefit for 10 days.

In some cases, sick leave payments are calculated according to the minimum wage (minimum wage), which for 2022 is 12,792 rubles.

Scenarios when payments are calculated according to the minimum wage:

• the employee did not have any earnings during the pay period;
• actual experience is less than six months;
• the employee’s monthly income is below the minimum wage;
• violation of hospital regulations;
• A certificate of incapacity for work was issued for disciplinary violations: alcohol, drugs.

If an employee was employed in two jobs at the same time (part-time work), then he needs to obtain two certificates of incapacity for work from a medical institution. Each employer must pay him benefits.