Instructions: preparing notifications of the arrival of a foreign citizen

Citizens from foreign countries coming to Russia or residing in the country temporarily are required to comply with the established rules for the stay of foreign nationals in our country. Notification of presence in the Russian Federation is necessary for timely registration, control of movement, and implementation of the rights provided for foreigners.

The legislation provides for the registration of arriving persons at the place where they are located. For these purposes, the Russian Federation has established a procedure that includes the need to notify of the arrival of a foreign citizen; 2022 brought a number of innovations, which we will consider further.

How to fill out a notice of arrival of a foreigner

When issuing a notification, you must comply with the following general requirements for the document:

• full amount of information;
• reliability;
• readability.

The notice consists of three sections that contain information about:

• a foreign citizen who has arrived in the country;
• the place in which he will stay;
• legal or natural person who will become the receiving party.

When filling out the form notifying the arrival of a foreigner, use a pen with black or dark blue ink. It is possible to use technical means. The document is completed in print in Russian. The initial part of the form contains examples of letters and symbols used for design. Where necessary, “birds” or crosses are placed.

For a more convenient filling format, the columns are divided into separate cells. Each entry should be made without a space from the beginning of the line, since gaps or indentations cannot be made.

IMPORTANT!

All fields of the notice of arrival of a foreign citizen are mandatory. The words in them must be written without abbreviations or abbreviations.

You must enter the required information in accordance with the provided positions.

What changes have been made by the new regulations on migration registration of foreigners?

The new regulation was necessary to bring into line all the changes that were made by other regulatory documents. For example, from January 1, 2022, the order of the Ministry of Internal Affairs is in effect, according to which the following have changed (No. 536 of July 30, 2020):

• forms and procedure for notifying the Ministry of Internal Affairs about the conclusion and termination of an agreement with a foreigner;
• forms and procedure for filling out a foreigner’s application to engage him as a HQS.

That is, from January 1, 2022, employers must fill out forms for the dismissal of migrants and for the employment of migrants using a new form. The form of applications that foreigners themselves must fill out has also changed.

In addition, the pandemic has made adjustments to the procedure and timing of migration registration.

Thus, there is no need to renew migration registration if the foreigner’s stay in Russia expires in the period from March 15, 2020 to June 15, 2021.

Let us remind you that in general, migration registration must be carried out within 7 working days from the date of arrival of the foreigner at the place of stay. Exceptions to the deadlines are made for citizens of countries from the EAEU and citizens of Tajikistan.

Actions to register for migration are carried out by the receiving party. For example, the receiving party may be: a citizen of Russia, a foreigner permanently residing in Russia or a stateless person, a company, its branch or representative office where the foreigner lives or works.

The receiving party must submit a notification to the Main Department of Migration of the Ministry of Internal Affairs about the arrival of a foreigner no later than 7 working days from the date of his arrival at the place of stay.

Important!

If the receiving party has submitted notifications of arrival or notifications of departure in the wrong form, and the text is not readable, then the notification may be refused.

The same requirement was in the “old” regulations (Order of the Ministry of Internal Affairs of July 30, 2019 No. 514).

The new regulations contain modified forms regarding:

• applications of a foreigner or stateless person for registration at the place of residence;
• applications for removal of a foreigner or stateless person at the place of residence;
• notification of the arrival of a foreigner or stateless person at the place of stay.

The regulations have changed the forms of marking:

• on registration/removal of a foreigner or stateless person at the place of residence;
• on confirmation of the completion by the receiving party and the foreigner of the actions necessary for his registration at the place of stay;
• on confirmation of the completion by the receiving party and the foreigner of the actions necessary for his registration at the place of residence, as recorded by the MFC.

Let's look at the changes compared to the previous regulations.

1. Application of a foreigner or stateless person for registration at the place of residence.

This application is completed by a foreigner within 7 working days from the date of receipt of the residence permit.

The application can be submitted to the territorial body of the Ministry of Internal Affairs of Russia at the location of the residential premises that he has chosen as his place of residence on the territory of the Russian Federation either in electronic form using the government services portal or through the MFC.

What has changed compared to the “old” form?

The column “Registration at the place of residence” is supplemented by the column “Decision taken”, which indicates information about the date, full name and signature of the official.

2. Application of a foreigner or stateless person for withdrawal at the place of residence.

In the “old” regulations there was no form for such a statement. The application was filled out in free form. The application form is now installed. The application, for example, indicates the basis for deregistration at the place of residence.

3. Notification of the arrival of a foreigner or stateless person at the place of stay.

The updated notification form now consists of 4 pages - previously it was filled out on two pages. This notification is completed by the receiving party. The notification must be filled out separately for each arriving foreigner.

The employer is returned the tear-off part of the form, which must subsequently be handed over to the foreigner.

Front side

The front side, which is the main part, contains information regarding:

• Full name, citizenship, date, place of birth, gender;
• information about an identity document;
• information about proof of the right to stay in the Russian Federation (if any);
• dates, purpose of entry, profession, duration of stay in the country, information about the migration card;
• information about legal representatives (in terms of children and incapacitated persons);
• information about the address of the previous place of stay in the country.

In the detachable part you will need to indicate the addresses, duration and places of stay in Russia.

How to fill out a notification correctly and avoid mistakes?

It is important to be careful and fill out the form correctly, otherwise, if you make a mistake, you will have to submit it again. We understand perfectly well that there are huge queues in these institutions. Therefore, following the prompts, we will fill out the form according to all the rules.

The form must be filled out legibly in Russian, in capital block letters, using a pen with black or dark blue ink, without abbreviations or acronyms. You can fill it out manually; to do this, you need to download the notification to your computer and print it out. You can also fill out the downloaded form by typing on your computer. Or you can contact a service that will prepare all the necessary documents automatically for subsequent registration, otherwise the 7docs system. Perfect for those who need to draw up an employment contract with a foreign citizen. The service copes well with the assigned tasks, is easy to read, and contains many hints when entering data. It is enough to go through a simple registration, enter all the necessary data and, as the service reports, the documents will be completely ready. The only negative is that the service is paid, the cost of collecting a package of documents will be 500 rubles.

Next, using a sample example, we will issue a notification according to the rules.

The front side (page 1) is filled out according to all the rules and in the field “1. Information about the person subject to registration at the place of residence" we enter the information:

• Full name and surname (we copy from the migration card or visa);
• Citizenship or nationality;
• His date of birth, and then on the same line we indicate his gender (o);
• In what state and city was you born?
• Document type;
• What date was it issued and the validity date of the document;
• If you have a visa or residence permit - that’s all, then we indicate the series and number of the document, date of issue and validity period;
• Purposes of the trip (about);
• You can indicate your profession (see the employment contract);
• Dates of entry and exit (see migration card or visa);
• Series and number of migration card;
• If the notification is filled out for a minor child, we indicate information about legal representatives (full name);
• If the notification is issued to renew registration, please indicate your previous place of residence (address).

After the separation line, we fill out information confirming that the foreign citizen will be registered at the place of stay and indicate the address where he plans to live in the Russian Federation. Next, we note the date of stay.

The reverse side (page 2) contains information about the receiving party.

It is filled in according to all the rules and in the field “2 Information about the place of stay” we enter information about the place of stay (address, phone number of the receiving party).

Next, in the “3 Information about the receiving party” field, be sure to indicate who the addressee of the notification is - an individual or legal entity. An individual fills in only the passport details and registration address.

For the legal side, fill out the following fields:

• Full name of the person
• Date of Birth
• Document type;
• What date was it issued and the validity date of the document;
• Legal address, then indicate the telephone number along the line;
• Name of company;
• Actual address;
• TIN.

Below, after the separation line, we enter the full name of the receiving party and put a signature in two columns. Next, we print it out so that the form consists of one page (front side and back).

To submit documents to the Department of Migration (Migration Affairs), we must make two copies of the notification, copies of all pages of the foreign passport, a copy of the migration card and visa (if any).

Additionally, you will need a copy of the certificate of ownership of an individual, copies of constituent documents and a copy of an employment contract with a confirmed mark for a legal entity.

It is important not to delay submitting documents; it is better to complete the registration procedure on time.

More details about the dates in 2022:

• A citizen of Ukraine must register within 7 days. Can legally stay on the territory of the Russian Federation for 90 days.
• Citizens of Uzbekistan, the rules state, must register within seven days. You can legally stay in Russia for 90 days.
• Citizens of Tajikistan will be able to submit a notification within 15 days, and stay in our country for as long as 90 days.
• For citizens of Armenia, registration is carried out according to the rules that apply to the EAEU countries, that is, documents can be submitted within a month from the date of arrival. You can legally stay in Russia for 90 days. And if there is an employment contract, then you can register for 1 year.

Each of these citizens has the right to renew registration or arrive again after 3 months.

Reverse side

The reverse side of the notice of arrival of a foreign citizen is also the main part and will require information about:

• place of stay;
• the receiving party (this can be either an individual or a legal entity).

The detachable part requires information about the party that is receiving the guest, as well as the date of departure.

The accuracy of the data is confirmed by a signature and seal (for a legal entity - if available).

Please note that when filling out information about the address of a new place of stay, you need to take into account the following: as of 07/08/2018, the concept of “place of residence of a foreigner in the Russian Federation” has been clarified. It means a residential premises that is not a place of residence, another premises, institution or organization in which a person arriving in the Russian Federation is located and (or) at whose address he should be registered.

FEATURES OF COMPLETING THE ARRIVAL NOTICE IF THE HOST PARTY IS AN EMPLOYER

Section on foreign citizens

All information is copied from the migration card, patent and identity document of the foreigner. These documents are presented to the employer in the original. But you cannot take documents from a foreigner; after filling out the notification of arrival, they must be returned to the owner.

Host information

If the receiving party is an organization, then the first lines indicate information about the person responsible for migration registration in the organization (last name, first name, patronymic, passport details, address of residence).

The organization certifies all information with a seal (if it has one).

Place of stay

We now indicate the foreigner’s actual residential address as the place of stay. An organization can only be indicated if a foreign citizen lives at the address of the organization or in premises belonging to the organization, but which does not have an address (barn, temporary barracks, warehouses, etc.).

Where and when to submit the notification

An important part of the process of filing a notice of arrival for a foreign national is understanding who must provide it. This is the receiving side:

• a citizen of our country who permanently lives in the Russian Federation, with his own housing;
• foreigner (stateless person), legal entity with whom the guest lives or works;
• a foreigner (stateless person) who is a highly qualified specialist with his own living quarters - for his family members;
• legal representative of a foreigner under 18 years of age or incapacitated.

Information about the deadlines for sending the document is explained in detail in Art. 20 109-FZ.

Notifications of the arrival of a foreign citizen are submitted to the migration departments of the Ministry of Internal Affairs of the Russian Federation within a strictly established time frame - seven working days, starting from the day of arrival.

There are exceptions to this provision.

Within one working day, information is provided to the authorities regarding permanently residing foreigners who:

• do not have a place of residence;
• stay permanently in an institution providing hotel, sanatorium, tourism, medical, social services;
• work on shift;
• placed in an institution for citizens without a fixed place of residence;
• ended up in a penal institution.

The ways to send a notice of the arrival of a foreign citizen to the authorized body may be as follows:

• personally by the receiving party;
• personally by a foreigner with the consent of the receiving party;
• by mail;
• through the MFC;
• through the Gosuslugi portal.

To provide notification of the arrival of a foreign person, it is also necessary to collect a package of documents consisting of an identity document and a migration card. After sending the notification form to the Ministry of Internal Affairs of the Russian Federation, the person has the right to receive the tear-off part of the form in hand.

Application forms and samples

Application form for a foreign citizen for registration at the place of residence (1312 downloads) Form for notification of the arrival of a foreign citizen at the place of stay (6183 downloads) Application for deregistration of a foreign citizen from registration at the place of residence (136 downloads) Form for notification of the departure of a foreign citizen from the place of stay ( 853 downloads)

Sample application of a foreign citizen for registration at the place of residence (6327 downloads) Sample notification of arrival of a foreign citizen (2577 downloads) Sample notification of arrival (hosting party individual) (4698 downloads) Sample notification of arrival (hosting party legal entity) ( 879 downloads) Sample notification of arrival (receiving party of a foreign citizen) (1468 downloads) Sample of filling out an application for deregistration of a foreign citizen from registration at the place of residence (113 downloads) Sample of filling out a notification of departure of a foreign citizen from the place of stay (921 downloads)

For help and legal advice, you can contact the Legal Agency https://migron.ru/. Phone: +7 495 118-33-74.

Get a free consultation with a migration lawyer.
Write your question in the form, and a migration law specialist will call you back and advise you. new migration registration form 2022. Example of filling out. Registration through State Services.

Fines

Article 18.9 of the Code of Administrative Offenses of the Russian Federation is devoted to the liability provided for violation of migration legislation. It contains a list of violations related to the stay of foreign citizens and stateless persons in Russia, and includes fines in the amounts:

• from 2000 to 4000 rubles - for individuals;
• from 40,000 to 50,000 rubles - for officials;
• from 400,000 to 500,000 rubles - for legal entities.

Thus, ignoring the requirements of current legislation in the field of migration entails significant penalties.