How to issue a power of attorney to submit reports to the Social Insurance Fund

How to write

Trust documents are made in writing. Signed by the manager or other authorized executor (clause 4 of article 185.1 of the Civil Code of the Russian Federation, subclause 2 of clause 3 of article 40 of the 14-FZ). Here's how to compose them:

1. Title the document.
2. Indicate the city and date of issue.
3. Indicate the details of the organization, full name of the head.
4. Enter information about the person you trust: his full name, passport details and address.
5. List powers.
6. Certify the signature of the trustee if he is entrusted with the right to sign on behalf of the institution.
7. Sign the document with the head of the enterprise.

What is included in the power of attorney in the Social Insurance Fund

Powers of attorney to government bodies from organizations are drawn up according to the rules provided for powers of attorney from legal entities. The document can be issued to any person: from an employee of the company to a person who is not in an employment relationship with this organization. Keep in mind that even in order to submit reports to the Social Insurance Fund, a person must have a written power of attorney, including for signing documents (a signature must be affixed to confirm that the reports have been accepted by the Social Insurance Fund employee).

Without a power of attorney, only a person authorized to represent the interests of the company in accordance with the constituent documents can act in the Social Insurance Fund. Which is not always convenient for the director. Therefore, draw up a power of attorney with the Social Insurance Fund on company letterhead and indicate:

• date and place of compilation;
• name of organization, full name and the position of the person authorized to act without a power of attorney and sign the document;
• Full name, passport details and registration address of the person to whom the power of attorney was issued;
• powers vested in a person - will he participate in inspections, does he have the right to sign documents and acts, submit reports, calculate social contributions, etc.

It is advisable to reflect the validity period of the power of attorney (if absent, the document is valid for 1 year from the date of preparation), as well as the ability to transfer powers (reassign) to another person.

Sample

Template - power of attorney form in the Social Insurance Fund for an authorized representative of the organization:

Power of attorney to represent interests in the Social Insurance Fund __________ "___"_______________20___ ____________________________________ represented by _________________________________ (name of organization) (position) ________________________________, acting on the basis __________________, (Full Name) trusts ___________________________________________________________________________ (position, full name, passport details) ___________________________________________________________________________________ represent the interests of ______________________________ on any issues relating to the relationship between the Social Insurance Fund and the company. The list of functions assigned to the representative under this power of attorney includes: submitting reports (including declarations), transmitting and receiving various types of documents (certificates, requests, statements), conducting reconciliations on payment orders, paying insurance premiums, submitting explanations on behalf of enterprises, etc. To fulfill this order, _________________________ is granted the right to sign documents, as well as perform all other necessary actions. This power of attorney has been issued without the right of subrogation for a period of ______ year(s) and is valid until “___” _________________ 20___ inclusive. I certify the signature of the authorized representative ___________________. This power of attorney is issued for a period of _____________. Read also:  Transfer act during reorganization (download sample)

What is a power of attorney for the right to submit documents to the Social Insurance Fund?

Organizations of all types - both commercial and non-profit - must provide documents of various types to the FSS.
For these purposes, a package of documents in the form of certified copies can, for example, be submitted to the Foundation branch in paper form. With this option, we must not forget about issuing powers to the employee who will deliver the papers to the government agency (sample power of attorney in the Social Insurance Fund for an authorized representative - below), if this is not the head of the institution. Article 185 of the Civil Code of the Russian Federation defines a power of attorney as a written authority that is issued by one person to another in order to ensure the possibility of representation before a third party. Existing forms are divided into notarial and simple written.

The list of actions that are carried out in the presence of a document (the form of power of attorney in the Social Insurance Fund for an authorized representative is not established by law) is wide and includes both the submission of reports and the transfer and receipt of papers of various nature.

How to upload to the FSS portal

Those who submit electronic reports to the fund confirm their rights to act on behalf of the organization in electronic form. Here's how to upload a power of attorney to the FSS portal from the policyholder:

1. Go to your personal account.
2. Open the “Form 4-FSS” section, and in it - the “Authorized” tab.
3. Select the “Add” action and find the policyholder from the proposed list. Save.
4. Load the form from the “File” tab and find the one you need in the PC system. Save changes.
5. Submit the original trust papers and the trustee’s passport to the territorial office of the fund for verification of personal information.

What powers can be delegated?

The manager can outsource any necessary functions for interaction with the department to an employee or specialist. You can call the document “Power of Attorney for the Social Insurance Fund for reporting”, but in the text you can detail all possible actions, for example:

• transmission and receipt of documentation;
• payment of fees;
• providing calculations for previously paid contributions;
• signing acts and other documents;
• representation of interests during inspections.

However, if we are talking about a legal battle with the department, then another paper will be needed - exclusively for these purposes.

Who can be an attorney

The attorney can be either a full-time employee or an outsider. The relationship with the trustee company is not important here. It is enough that this person:

• was of age;
• had full legal capacity;
• instilled confidence in management.

If powers need to be transferred one-time, then it is worth reflecting this in the text, indicating the time interval for the action. If dates are not specified, the power of attorney in the Social Insurance Fund for the authorized representative will be valid for a year (in accordance with Article 186 of the Civil Code).

How to give consent to issue an electronic sick leave

Standard form of informed voluntary consent for the formation of a certificate of incapacity for work in the form of an electronic document and the processing of personal data

Medical organization______________________________________________________________________________

(name and address)

I, ___________________________________________________________________________

(Full name of citizen, legal representative)

“______” __________________ ________ year of birth, registered at:_____________________

___________________________________________________________________________

(address of the citizen’s place of residence, passport data: series, number, date of issue, issuing authority)

___________________________________________________________________________

(address of residence of the legal representative, passport details: series, number, date of issue, issuing authority, details of the power of attorney or other document confirming the powers of the legal representative)

in accordance with the requirements of the Federal Law of December 29, 2006 No. 255-FZ “On compulsory social insurance in case of temporary disability and in connection with maternity” and the Federal Law of July 27, 2006 No. 152-FZ “On personal data” in for the purpose of implementing compulsory social insurance, I confirm my consent to the formation of a certificate of incapacity for work in the form of an electronic document, as well as for the processing of my ______, the person whose legal representative I am ______, personal data necessary for issuing a certificate of incapacity for work in the form of an electronic document, including SNILS, including collection, recording, systematization, accumulation, storage, clarification, updating, modification, extraction, use, transfer, distribution, provision, access, depersonalization, blocking, deletion, destruction.

A medical organization has the right to process and transfer for processing to other participants in information interaction - the insurer, the Social Insurance Fund of the Russian Federation, the institution of medical and social examination and other medical organizations my _____, the person whose legal representative I am _______, personal data necessary for issuing a certificate of incapacity for work in form of an electronic document, including SNILS, by entering them into an electronic database using computer storage media, via communication channels, in compliance with measures to ensure their protection from unauthorized access, without special notification to me about this.

The storage period for personal data corresponds to the storage period for primary medical documents (medical records) and is twenty-five years.

This consent was given by me “____” ______________ _____ year and is valid indefinitely.

I reserve the right to withdraw my consent by drawing up an appropriate written document, which can be sent by me to the medical organization by registered mail with return receipt requested, or delivered personally against signature to a representative of the medical organization.

If a written application for withdrawal of this consent to the processing of personal data is received, the medical organization is obliged to:

a) stop processing them;

b) upon expiration of the above storage period for my personal data (twenty-five years), destroy (erase) all my personal data from the databases of the automated information system of the medical organization, including all copies on computer storage media, without notifying me about this.

_____________________________________

(signature of the citizen, his legal representative)

_____________________________________

(contact phone(s))

Validity

When drawing up a power of attorney, the principal must indicate the period during which it will be valid. This period is determined solely by the head of the company, on whose initiative the document is drawn up. But there are situations when the validity period is regulated by law. This usually happens when the principal has not specified the validity period. Thus, the document will be valid for one year. The starting point is the date of execution of the document. If it is absent, the power of attorney is considered void.

Sample power of attorney to receive documents from the Social Insurance Fund

How to revoke a power of attorney

There may be several reasons why it may be necessary to revoke a power of attorney. For example, the director has lost confidence in his representative. There may also be a situation where the services of a trustee are no longer necessary. In any case, if a decision has been made to remove all powers from the representative, he must be informed about this. In this case, the attorney must return the trust document. It would be useful to inform the organization for which this power of attorney was drawn up about such a decision.