Sample letter to the tax office about actual location

Why write a letter

This question is quite reasonable, especially considering the variety of forms of modern communications. In principle, any issue can be resolved over the phone, using Skype or even social networks. Why write a letter?

A written message acquires evidentiary force.

In some cases, it may become an analogue of an agreement of intent or, for example, an act of receipt of goods, etc. (in no case replacing these documents, but supplementing them).

In addition, such letters help to establish business contacts, create a trusting atmosphere in relations between organizations, strengthen loyalty and emphasize a special attitude towards the addressee.

Letter about the location of the organization sample

Thus, together with the application, the package of documents to be submitted to the tax office includes: minutes of the meeting: charter of the company in two copies; a letter of guarantee from the owner of the premises or other documents specified above regarding the apartment.

Notification to counterparties about a change of location of the company (filling sample)

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You can only go to an appointment with the head or deputy head of the inspectorate by making an appointment by phone with the secretary, because it is now almost impossible to get to the inspector (in Moscow); There is security at the entrance, and the pass is issued only by the boss’s secretary. If you can also invite the owner of the premises to this reception, consider that your problem has been solved.

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The specifics of calculating and paying tax on income received by a foreign organization from sources in Russia and withheld by a tax agent are established by Art. 310 Tax Code of the Russian Federation. It follows from this article that the calculation and withholding of tax on income paid to foreigners is carried out for all types of income specified in paragraph 1 of Art. 309 of the Tax Code of the Russian Federation, in all cases of payment of such income. An exception is the payment of income that, in accordance with international treaties (agreements), is not taxed in our country.

Where can I get a certificate confirming your place of actual residence?

However, it should be noted that earlier the same court ruled the opposite. He decided that from the provisions of the Treaty of the Russian Federation and the United States it does not follow that documents confirming that an organization is a person with permanent residence in one state should be issued by the “competent authorities” that are mentioned in this Treaty (Resolution of the Federal Antimonopoly Service of the North-Western Territory of 01/09/2022 in case No. A56-2953/2022).

When creating a new organization, its address is indicated in the constituent documents and application for registration. At the same time, tax authorities are required to check the data included in the Unified State Register of Legal Entities (clause 3 of Article 51 of the Civil Code of the Russian Federation). If they discover that the declared address is unreliable, then registration of the new company may be refused (subclause “r” of clause 1 of Article 23 of the Federal Law of 08.08.01 No. 129-FZ, hereinafter referred to as Law No. 129-FZ). At the same time, problems due to the address may arise not only for those registering, but also for existing organizations.

Main features of letter formation

If you need to notify your counterparty of confirmation of any fact on your part, we recommend that you carefully read the tips below and look at a sample document.

First of all, let's say that the confirmation letter does not have a unified form, so you can compose it in any form or, if your company uses some kind of its own template for this document, based on its sample.

The letter can be written by hand (but in the modern world this option is not widespread) or printed on a computer. For a letter, an ordinary sheet of paper of any convenient format (preferably A4) and company letterhead are suitable (the second option will give the document greater respectability).

When writing a letter, there are several important points to consider:

1. all monetary amounts must be entered in it in numbers and in words;
2. write dates in the format “day-month-year”;
3. indicate documents with the date of their preparation and number.

If any additional papers (photos, video materials) are attached to the letter, their presence must also be noted in the text of the letter as a separate paragraph.

The letter must be signed by the sender (the person on whose behalf it is written) and the head of the company, and if the organization uses stamps in its activities to endorse papers (i.e. seals or stamps), then the letter can be certified with their help.

There is usually only one copy of the confirmation letter - the original, which is recorded in the journal of outgoing documentation.

Sample letter of guarantee from the owner of the legal address

The procedure of changing the legal location itself is important, but does not take much time. In the event of a change of legal address with a transfer to another tax authority, you must first deregister your organization from the funds at the previous address and only then register it in extra-budgetary funds at the new address. All information posted on this website is intended for personal use only and is not subject to further reproduction or distribution in any form, except with the written permission of Professional Publishing House LLC.

Certificate of actual and legal address of the organization sample

for free. Of course, if the actual and legal addresses of the organization do not match, it is inconvenient and expensive to have a virtual head office (at the legal address). How to respond to a bank's request for clarification of address information Help. Legal address - the address of the premises, which will be indicated in the documents of the organization, the delivery application for state registration and the registration file of the organization, but in fact the organization What is a legal address, actual and postal address. The problem of legal autostart and actual addresses has existed for a long time, although it would seem all necessary Tax officials make regular amendments to the form and procedure for filling out 2-personal income tax certificates. The consequences of the unreliability of the legal address of the organization may be.

The LLC is not located at its legal address, it has an actual address (the lease agreement was concluded with an individual). Do I need to inform the tax office that the company has a postal (actual) address or should it be formalized as a change of legal address and indicate it to the tax office, which is also a legal address?

If the executive body changes its location, it is obliged to notify the relevant authorities about this within 3 working days. For this, form P 14001 is used if the changes do not concern the company’s charter. And form P 13001, if to change the legal entity it is necessary to make adjustments to the charter.

Error in international passport: what to do and should you panic?

Tax authorities have several sources from which they can reliably find out that the company does not operate at its legal address. Moreover, the risks of falling under any of the possible options are approximately the same. Inspectors can use all methods simultaneously. If the company does not operate at its legal address and does not pick up correspondence, then the post office will indicate this in the notification and send the letter back to the Federal Tax Service. When inspectors receive letters back from about, this is the first sign for them - the company is suspicious.

In relation to a Russian organization, documents confirming the organization's status as a tax resident of the Russian Federation are sent to the address of the legal entity's location indicated in the Certificate of Registration with the tax authority.

How to write a confirmation letter

The text of the letter must contain a number of standard data:

• information about the sender (name of the organization, its address, telephone, email);
• information about the addressee (here it is enough to enter the name of the company, its address, position and full name of the manager or other employee to whom the message is sent);
• letter number (in accordance with the outgoing correspondence log) and the date of its preparation.

Then, in the middle of the line, write the title of the document and an address to a specific official (start it with the word “Dear”, then the first name and patronymic).

After this comes the main part. This is where you enter information about what exactly you want to confirm:

• if we are talking about cooperation, you need to indicate what exactly it concerns;
• if about contracts and projects - here you need to enter their name, number, date and other identifying characteristics;
• when confirmation concerns the receipt of any inventory items, cargo, parcels or funds, it is advisable to indicate, in addition to the date of receipt, the documents that accompanied them.

In general, the more detail this part of the letter is described, the better.

If necessary, the letter can be supported by references to laws, regulations, government regulations, if they are directly related to the issue discussed in the letter.

At the end of the letter, depending on the purpose of writing it, you can express a wish, request, question or make an interesting proposal.

Letter of provision of legal address (sample)

This set of documents is submitted to the tax office directly by the applicant or his representative. You can submit them in person or by mail in the form of a valuable letter. The inspector receiving the papers draws up a receipt with a list of documents received. It confirms the fact of their submission.

What documents to submit to the Federal Tax Service: preparation and submission

Important! How to write a letter to the tax office for clarification, sample. The letter is drawn up in the classic form on a blank A4 sheet, in printed (preferably) or handwritten form in compliance with the regulations for conducting official correspondence and can be drawn up by both an individual and a legal entity. Only legal entities can be subject to these types of penalties. This is due to the fact that when a company is self-supporting, it must involve professionals in tax matters, and in the case of a citizen, this is not at all necessary, since he has a completely different interest, and providing documents to the tax office is only a one-time need for him.

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Secondly, if the location of the organization and its actual address do not coincide, this may lead to the fact that the organization will not receive written correspondence from tax and other authorities, which will send it to the address specified during registration.

4.2. For Russian and international organizations for the purpose of refunding value added tax included in the cost of services by residents of foreign states of the European Union: a) an application, on the organization’s letterhead, indicating: - the name of the foreign state that is a member of the European Union, to whose tax authority the confirmation is submitted to effect a VAT refund; — list of attached documents. For reference. If the application is signed by an authorized representative of the organization (in accordance with Articles 27 and 29 of the Tax Code of the Russian Federation), it is necessary to additionally submit a copy of the document confirming the authority of this person to represent the interests of the organization, in particular, in relations with the tax authorities. b) a copy of the organization’s Charter, including an extract containing general information about the organization (its name and address of the legal entity) and the types of its activities carried out in the Russian Federation, with translation into English. c) a copy of the Certificate of Registration with the tax authority, certified by a notary (not earlier than 3 months from the date of the organization’s application for confirmation). d) a copy of the Certificate of entry into the Unified State Register of Legal Entities (USRLE, OGRN), certified by the seal of the organization and the signature of its head. For reference. If an organization has already submitted a copy of the Certificate (USRLE, OGRN) previously for the purpose of issuing confirmation, and since its receipt by the MI of the Federal Tax Service of Russia for the data center there have been no changes to the information contained in the Certificate, it is not required to be submitted again. To do this, the organization’s application must contain a link to the letter with which a copy of the mentioned Certificate (USRLE, OGRN) was sent earlier. e) a copy of the agreement (contract) for the provision of VAT refund services from a foreign state; f) a copy of the agreement (contract) for the provision of services for which VAT refund is expected from a foreign state. For reference. Please note that confirmation for the purposes of applying Agreements (Conventions) for the avoidance of double taxation is carried out only for Russian organizations formed in accordance with the legislation of the Russian Federation.

List of documents required to obtain confirmation of tax resident status of the Russian Federation

4.1. For Russian and international organizations: a) an application on the organization’s letterhead indicating: - the calendar year for which confirmation of the status of a tax resident of the Russian Federation is required; — the name of the foreign state to whose tax authority the confirmation is submitted; — list of attached documents. The application must be signed by the head of the organization or his authorized representative. For reference. If the application is signed by an authorized representative of the organization (in accordance with Articles 27 and 29 of the Tax Code of the Russian Federation), it is necessary to additionally submit the original document confirming the authority of this person to represent the interests of the organization on this issue. b) copies of documents indicating the possibility or fact of receiving income in a foreign country. Such documents include: — agreement (contract); — decision of the general meeting of shareholders on the payment of dividends; — statutory documents (for the purpose of exempting funds sent by an organization to its separate division in a foreign state from taxation in that state). Copies of these documents must be signed by the head and certified by the seal of the organization. For reference. If a copy of an agreement (contract) valid for more than one year has already been previously submitted to the MI of the Federal Tax Service of Russia for the data center for the purpose of issuing a confirmation, it is not required to be submitted again. To do this, the organization’s application must contain a reference to the letter with which a copy of the mentioned agreement (contract) was sent earlier. c) a copy of the Certificate of Registration with the tax authority, certified by a notary (not earlier than 3 months from the date of the organization’s application for confirmation). d) a copy of the Certificate of entry into the Unified State Register of Legal Entities (USRLE, OGRN), certified by the seal of the organization and the signature of its head. For reference. If an organization has already submitted a copy of the Certificate (USRLE, OGRN) previously for the purpose of issuing confirmation, and since its receipt by the MI of the Federal Tax Service of Russia for the data center there have been no changes to the information contained in the Certificate, it is not required to be submitted again. To do this, the organization’s application must contain a link to the letter with which a copy of the mentioned Certificate (USRLE, OGRN) was sent earlier.

A letter about changing the legal address of an LLC, a sample of which can be taken as a basis when drawing up a similar document, refers to official business correspondence and is actively used in document flow. The letter can be written on a regular A4 sheet or on company letterhead. The document must be signed by the head and certified by the seal of the organization.

As for the other counterparties of the enterprise, in relation to them the letter is not voluntary, but mandatory, since the need to notify about a change of details is always reflected in the written contractual relationship between the parties. The most important thing is to do this in a timely manner, even better in advance, so that during practical interaction no unpleasant incidents arise, such as sending important documents to the previous address or transferring funds to old accounts.

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Sample letter about change of legal address:

Among the required attributes, the letter must contain the date of writing and the originating number. this number is written in accordance with the registration number. This, in turn, is indicated in the journal of outgoing correspondence.

The Tax Code provides for several cases when an ex-imputed person can switch to simplified taxation during the calendar year. Such a transition is possible only if the established deadlines are met and the initial lawful application of the special regime in the form of UTII. In a situation where the imputation was used illegally, the transition to the simplified tax system is impossible.

You will need a sample letter of guarantee for the provision of a legal address to minimize the likelihood of refusal to register a business due to the unreliability of the information provided. This sheet expresses the consent of the owner (lessor) of the premises to register a business at this address and confirms that the rental of space does not harm the interests of third parties. There is no standard letter form, but finding a sample letter of guarantee from the owner of the premises is not difficult.

Form of a letter of guarantee for the provision of a legal address

If an employee of a travel company is sent on a business trip, including a long one, to the territory of a foreign state, does the subject of personal income tax arise in relation to the average earnings paid to him? Does the situation change if an employee loses the status of a tax resident of the Russian Federation? In what cases should an employee’s trips abroad be classified as trips related to the traveling nature of the work?

Moscow, st. Moskovskaya, building 0, premises No. 0, room No. 0 belongs on the basis of a certificate of ownership 00 AA 000000, about which entry No. 00-00-00/000 was made in the Unified State Register of Rights to Real Estate and Transactions with It dated 00 _________ 00 /0000-000.

How to send a letter

There are several ways to send a confirmation email:

1. It is quite reliable and simple to send the message via regular mail by registered mail with return receipt requested. Why is this so? This route allows the sender to make sure that his message has been delivered to the addressee, but there is only one minus here - even within the same locality, a letter can take several days, or even a week.
2. If the letter is written in printed form, then it can be sent via email (with a request for confirmation of reading) or fax.
3. But the most effective is to use two options at the same time: for example, sending copies of the letter via email and regular mail.