Logbook for the issuance of personal protective equipment

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File type Text document

Document type: Statement

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Form No. MB-7 Approved by Decree of the USSR State Statistics Committee dated December 28, 1989 No. 241 +———-+ OKUD code ¦ ¦ +———-+ RECORDING REPORT FOR THE ISSUANCE (RETURN) OF SPECIAL CLOTHING, SPECIAL FOOTWEAR AND SAFETY DEVICES +——————————————-+ ¦ Number ¦ Month,¦Type code¦Workshop, department,¦ ¦ ¦document¦ year ¦operation¦ site ¦ ¦ +———+——+———+————+——¦ +——————— ———————-+ +———————————————————————+ ¦ Number ¦Fami-¦Ta- ¦Workwear, ¦ Unit ¦Co- ¦Date ¦Term ¦Submission, ¦linen-¦safety shoes and ¦measurements¦or- ¦post- ¦service¦sign ¦ ¦order¦name, ¦safety ¦honest¦stupid ¦ ¦ in ¦ ¦ ¦ in ¦ in ¦ ¦ in ¦ ¦ in ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ in ¦ ¦ ¦ ¦ ¦ in ¦ +——— —-+———¦ ¦splu-¦ ¦(delivered- ¦ ¦ ¦ ¦name-¦nomen-¦code¦nai- ¦ ¦ata- ¦ ¦che) ¦ ¦ ¦ ¦ ¦new- ¦clatu-¦ ¦ change ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦rn ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦No. ¦ ¦ ¦ ¦ ¦ ¦ ¦ +——-+——+——+——+——+—+——+——+——+——+——¦ 1 ¦ 2 ¦ 3 ¦ 4 ¦ 5 ¦ 6 ¦ 7 ¦ 8 ¦ 9 ¦ 10 ¦ 11 ¦ ¦ ¦ +——¦ +——+—¦ +——+——+——¦ ¦ +——-+——+——+—— +——+—+——+——+——+——+——¦ +——-+——+——+——+——+—+——+——+——+— —+——¦ +——-+——+——+——+——+—+——+——+——+——+——¦ ¦ ¦ ¦ ¦ ¦etc. ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +——+ +———-+ +——————+ ¦ Financially responsible person __________________________________ Print with the back without the heading part. Signature printed on the back. COMMENTS: ———— Used to record the issuance of workwear, safety shoes and safety equipment to enterprise employees for individual use according to established standards and their return during automated processing of credentials. It is filled out in two copies by the storekeeper of the workshop (department, section) separately for the issuance and return of workwear, safety shoes and safety equipment and is documented with the appropriate signatures. One copy is transferred to the accounting department, the second remains with the storekeeper of the workshop (department, section). The same form is used to keep records of workwear accepted from employees for washing, disinfection, repair and summer storage.

Download the document “Sample. Record sheet for the issuance (return) of workwear, safety footwear and safety equipment. Form No. MB-7"

What is included in the concept of “working clothes”

“Working clothing” means clothing, shoes, hats, gloves, mittens and various devices that are issued for individual use and help protect workers of enterprises and organizations from the effects of harmful, dangerous and aggressive factors, including fire, environmental, radiation, electrical etc.

The presence of such workwear in a number of companies is enshrined at the legislative level, i.e. is mandatory.

The purchase of workwear occurs at the expense of the employer, it is his property and is subject to mandatory accounting.

Further dry cleaning and repair of these special protective products is also carried out at the employer’s expense. This is especially true for clothing that has specific characteristics: low electrical conductivity, special fire-fighting and heat-insulating properties, etc. – with frequent use, processing and cleaning of such products, these parameters should not be violated.

It must be said that the term “working clothing” can also be applied to other items that are not related to protective equipment.

In particular, workwear can be called the standard official uniform of employees, which is intended to demonstrate their affiliation with a particular company. In such cases, workwear is usually used in direct contact with consumers of products or services - for example, sellers, managers and other similar categories of personnel.

Here, workwear is not an integral attribute of employees (i.e., you can easily do without it), but is also purchased with the employer’s money, taken onto the balance sheet and taken into account.

Justification for providing workers with special clothing

Special clothing and personal protective equipment include: work overalls, jackets, gloves, respirators, goggles, headphones, gas masks, etc. Article 221 of the Labor Code of the Russian Federation obliges heads of organizations to provide employees with uniforms and PPE free of charge if they work:

• in hazardous production (for example, in chemical production for the purpose of protection from the influence of harmful substances, etc.);
• if contamination is possible during work (uniforms are needed so as not to stain the employee’s personal clothing);
• if the employee’s work involves exposure to unusual temperatures (high or low).

Information about the name and number of units of protective clothing received by the organization is entered into the PPE logbook. It is also used to issue uniforms at the warehouse. Information about the protective clothing received by employees is entered into a personal record card for the issuance of personal protective equipment.

The form of this document is established by the annex to the intersectoral rules approved by order of the Ministry of Health and Social Development No. 290n dated 06/01/2009.

IMPORTANT!

Previously, the list of issued personal protective equipment and protective clothing was filled out using the standard interdepartmental form MB-6 from the order of the USSR Ministry of Health No. 65 of January 29, 1988. This form is not valid in 2022. Employers reflect the issuance of PPE in a personal card in the form set out in Order of the Ministry of Health No. 290n dated 06/01/2009.

For all sectors of activity, there are established standards for the issuance of PPE, which employers should adhere to. They contain not only lists of personal protective equipment, but also the timing for which they should be provided to employees. The director of the enterprise, taking into account its specifics, has the right to develop his own issuance standards, but without worsening the existing ones. Taking into account these rules, he is obliged to promptly change the worn-out uniforms of employees to new ones.

If for some reason an employee refuses to wear a uniform, this fact should be documented to relieve the employer of liability. For failure to provide a worker with special clothing, he faces a serious fine (Part 4 of Article 5.27.1 of the Code of Administrative Offenses of the Russian Federation):

• for officials - from 20,000 to 30,000 rubles;
• for individual entrepreneurs - from 20,000 to 30,000 rubles;
• for legal entities - from 130,000 to 150,000 rubles.

It is prohibited to allow a person who has neglected safety rules to work.

ConsultantPlus experts discussed how to issue and account for workwear. Use these instructions for free.

Why do you need a record sheet for issuing special clothing?

A statement is an accounting document that allows you to track the movement of workwear within the company, monitor its use and safety.

Working clothes are classified as fixed assets and are included in the group of low-value and wearable items.

Each employee of the enterprise, before starting a shift, signs for the receipt of workwear, and after the end of the working day returns it. In this case, one or another set of workwear can be assigned to a specific employee.

Organization of accounting of issued PPE

The rules, common to all industries and any employer, in accordance with which the storage, issuance, use and care of PPE are carried out, are reflected in the order of the Ministry of Health and Social Development of Russia dated June 1, 2009 No. 290n.

According to this document, the employer is obliged:

• purchase or rent personal protective equipment at your own expense and issue it to the employee free of charge;
• use only certified personal protective equipment;
• inform each employee about the PPE they are entitled to according to the standards;

About when an employee is given such information, read the article “Initial training program at the workplace.”

• ensure the issuance of protective clothing in accordance with the gender, height and size of the employee;
• organize records of the issuance of personal protective equipment;
• allow an employee to work only after receiving PPE and training in its use;
• ensure timely inspection, replacement of personal protective equipment, their repair and care, as well as storage of personal protective equipment issued for the season in a warehouse;
• arrange premises for routine storage of personal protective equipment.

The employer has the right to:

• developing our own standards for issuing personal protective equipment that improve the provision of workers with them compared to standard industry standards;
• replacing the PPE specified in the standard standards with others with similar protective properties;
• use of an electronic method for recording the issuance of personal protective equipment;
• issuance of “on-duty” PPE;
• use of used PPE, if permitted by sanitary standards, after sanitary treatment;
• issuance of double sets of personal protective equipment for the purpose of replacing them during the sanitization period.

The employee is assigned the following responsibilities:

• correctly use the PPE issued to him;
• use PPE only during working hours;
• immediately inform the employer if PPE fails.

The rights of the employee are as follows:

• to the possibility of refusing without negative consequences from performing work without PPE;
• early replacement of personal protective equipment if it is lost or fails due to reasons beyond the employee’s control.

Accounting for the issuance of protective equipment is maintained using a special document, the form of which is given in the appendix to the order of the Ministry of Health and Social Development of Russia dated June 1, 2009 No. 290n. This is a personal record card for the issuance of PPE - in 2020-2021 it is used as amended by Order of the Ministry of Health and Social Development dated January 27, 2010 No. 28n.

Recommendations from experts on reflecting workwear in accounting and its taxation can be found in the Typical situation from ConsultantPlus “How to issue and account for workwear”, having received free access to the system.

Who fills out the document

Maintaining the list is the responsibility of the warehouse employee where the workwear is stored. This employee is required to control the number of items issued and the number taken back - these positions must match at the end of the shift.

If any product is damaged or lost due to the fault of the employee who accepted it, financial responsibility passes from the storekeeper to him. If the damage to the workwear was caused as a result of the performance of official duties, the object is subject to write-off without imposing material sanctions on anyone.

Filling rules

The form is filled out by the person who issues the protective clothing.

The header of the document contains information about the organization, the assigned number and the start date of filling. The document itself is a table with the following columns:

• serial number;
• Full name and personnel number of the employee;
• data on the issued protective clothing - name and item number;
• units of measurement (piece or pair) and quantity;
• date of issue and standard service life of the product;
• employee's signature on receipt.

The document is filled out by the employee who is responsible for storing and issuing protective clothing. He bears financial responsibility for all clothes in the warehouse - both new and used. If the statement consists of several sheets, according to the rules of office work, they are sewn together.

It is not necessary to certify each statement of issue of special clothing with a seal, but on the last page of the bound forms they put the stamp of the organization and the signature of the responsible person. The completed document is sent to the accounting department. Its storage periods are determined in accordance with internal local regulations or legal norms. At the end of the storage period, the document is disposed of.

In addition to the statement, all actions related to the issuance and return of workwear can be recorded in the employee’s personal card.

Features of filling out the form, general information

In 2013, the unified forms of primary accounting documents were abolished, so today employees of enterprises and organizations can make a choice either in favor of freely compiling a statement, or in favor of the previously mandatory unified form in the MB-7 form. It must be said that the second option is still in demand, since the form contains all the necessary data and frees company employees from unnecessary work on developing and approving the document template. In any case, regardless of which method of accounting for workwear is chosen, information about this must be included in the company’s accounting policy.

The statement can be maintained in a “live” form or electronically (with monthly printing) - at the end of the accounting period.

The document is filled out regularly and signed by the recipient of the workwear, as well as by responsible employees (materially responsible person - warehouse employee and head of a structural unit).

However, it is not necessary to certify it with the organization’s seal.

The statement, as a rule, consists of many sheets. To properly maintain a document, they must be numbered and fastened together using a thick, harsh thread. On the last page you need to put the stamp of the company and the signature of the person responsible for maintaining the document.

The statement is compiled in two identical copies , one of which remains with the storekeeper, the second is transferred to the specialists of the accounting department.

What is personal protective equipment

Personal protective equipment (PPE) is the means that a worker uses to prevent or minimize exposure to harmful and/or hazardous production factors. Also, PPE is used to protect against various types of pollution.

Depending on the purpose, personal protective equipment (PPE) is divided into the following classes:

• eye and face protection (goggles, masks, etc.);
• respiratory protection equipment (petals, respirators, etc.);
• dermatological protective products (creams, ointments, etc.);
• fall protection equipment (belts, slings, ropes, etc.);
• head protection (helmets, caps, etc.);
• hearing protection (earplugs, headphones, etc.);
• special protective clothing (insulating suits, etc.);
• hand protection (gloves, caps, etc.);
• foot protection (boots, boots, etc.).

Sample document

At the beginning of the statement it is written:

• assigned number;
• full name of the organization and its address;
• the structural unit in which special clothing is issued;
• date of document preparation.

The main block of the statement looks like a table, where the following data is entered in order:

• employee number (according to the chronology of this document);
• last name, first name and patronymic of the employee, his personnel number;
• identification characteristics of workwear: its name and item number;
• code and name of the unit of measurement (usually pieces);
• number of items issued for each line;
• date of entry into service;
• life time;
• signature of the person who received/handed over this or that product.

Special requirements for filling out the MB-7 form

Form MB-7 is used at the enterprise mainly when processing accounting data in an automated form.

This form must be filled out in 2 copies by the person who is materially responsible (MRO) , for example, in the person of the storekeeper of a structural unit, while 1 completed copy of the form is provided to the accounting department by the person responsible for the movement of the IBP, the second, as a fact of the accuracy of the information, remains with MOL.

Special equipment, clothing and shoes belong to the group of low-value and wearable items, which, like all property of the enterprise, are subject to inventory. Depending on the field of activity, the employee is obliged to follow special requirements, rules, instructions of occupational safety and health, that is, if he needs to use the provided personal protective equipment in his work.

By virtue of Art. 21 of the Labor Code of the Russian Federation, the employee is obliged to comply with labor protection and occupational safety requirements.

Ministry of Labor and Social Protection of the Russian Federation P.S. Sergeev

The procedure for filling out the table of form MB-7

The basic information of the form is presented in the table, where the following information is entered in order:

• serial number of issue (in chronological order)
• Full name of the employee
• employee personnel number
• identification characteristics of personal protective equipment
• Name
• nomenclature number
• unit
• code
• name of the unit of measurement
• number of items issued for each item
• date of entry (transfer) into operation
• PPE service period
• confirmation of receipt or delivery of PPE with the employee’s signature

Important! When an employee receives special protective equipment, financial responsibility is transferred to him for the period of operation. If an employee refuses to receive PPE, the employer may face disciplinary action.