Questions and answers on accounting for the simplified tax system from 2021

Annual form for individual entrepreneurs and LLCs on the simplified tax system: what balance to submit for 2019

Taxpayers submit:

• a regular 3-page report with numerous appendices;
• or simplified on 2 pages with explanations if necessary (for example, to clarify the degree of materiality of indicators and other clarifications).

Depending on the type of activity of the organization and the accounting accounts used: if rare accounts are used that are not in the short form of the report, then it is recommended to use the full version. For companies engaged in such common activities as trade, transportation or construction, the lightweight version of the form reflects the results of financial activities quite fully.

Material on the topic : Postponing the deadlines for submitting reports and paying taxes due to a non-working week

Do I need to report as an individual entrepreneur using the simplified tax system and do I need to submit my balance sheet under the simplified tax system in 2022? It is not necessary, but if desired, it is allowed to draw up reports in any form based on data from the income (and expenses) ledger.

Is it possible for NPOs to report in a simplified manner? Yes, instead of a report on financial results, NPOs fill out a simplified report on the use of targeted funds. The lightweight version is much shorter. You can see how to correctly fill out the balance sheet of an NPO using the simplified tax system in the example.

What kind of reporting does the individual entrepreneur submit?

An entrepreneur may not keep accounting records or submit financial statements to the tax office. This is a mandatory task for organizations, but not for entrepreneurs (clause 1, clause 2, article 6 of the Federal Law of December 6, 2011 No. 402-FZ “On Accounting”).

At the same time, accounting with special accounts and postings can be omitted only if the individual entrepreneur keeps records of income, expenses and other taxable items in another way (Article 6 402-FZ of December 6, 2011). Based on such accounting, he generates reports for the tax office. So, the entrepreneur is exempt from submitting accounting reporting forms, but he must submit tax reporting to the Federal Tax Service. The list of reporting declarations and other documents is determined by the tax regime in which the individual entrepreneur operates:

• on OSNO this is a 3-NDFL declaration, a VAT declaration with a book of purchases and sales, which must be maintained by KUDiR, approved by Order of the Ministry of Finance dated August 13, 2002 No. 86n/BG-3-04/430;
• on the simplified tax system - a declaration according to the simplified tax system, which must be maintained by KUDiR, approved by order of the Ministry of Finance No. 135n dated October 22, 2012;
• on a patent - a CUD must be maintained, approved by Order of the Ministry of Finance No. 135n dated October 22, 2012;
• for Unified Agricultural Tax - a declaration on Unified Agricultural Tax, which must be maintained by KUDiR, approved by Order of the Ministry of Finance No. 169n dated December 11, 2006 (as amended on December 31, 2008).

The individual entrepreneur also submits reports on employees: RSV, SZV-M, SZV-TD, SZV-STAZH, 4-FSS, 6-NDFL.

How to make a simplified balance sheet for the simplified tax system for 2019: form and recommendations

First you need to close the accounting reporting period. To balance the balance, accounts 90, 91 and 99 are closed on December 31 of the reporting year - this is called reformation. If you use a simplified balance sheet on the simplified tax system, this procedure is the same as for a regular one. The necessary transactions are presented in the table; an example of filling out a statement of financial results based on these transactions is shown in Fig. 2. For such entities, subaccounts for value added tax and excise taxes (90-3, 90-4, 91-3) are irrelevant.

Table. Postings during the reformation.

Simplified Accounting: Example of a 2022 Income Statement.

Before drawing up a balance sheet under the simplified tax system in 2020, take a ready-made form. Data can be entered into forms manually, on a computer, or automatically through an accounting program.

The balance under the simplified tax system for 2022 had to be submitted on March 31. In 2020, the date does not fall on a weekend; it must be submitted by 03/31/2020. Simplified companies do not report quarterly, and the full balance sheet form is submitted only for the year.

Financial statements must be submitted to the Federal Tax Service. For some organizations, accounting data is public, in particular for non-profit organizations, and they are required to be published in a printed publication. But most ordinary organizations are not subject to this requirement.

The procedure for maintaining reports in individual entrepreneurs

When maintaining records, an individual entrepreneur must take into account that he is an individual. The main condition for accounting for the property of an entrepreneur is its isolation, as well as its inseparability from personal obligations. However, such factors cannot be taken into account in the financial statements, and they cannot be indicated in the KuDiR. Therefore, full-fledged accounting of individual entrepreneurs is not possible.

For individual entrepreneurs on a patent, the tax amount is fixed and maintaining any kind of reporting is not required. It can be compiled at the entrepreneur’s own request. But you need to submit reports to the Pension Fund, which is maintained for the purpose of pension savings. Reporting on insurance premiums is carried out by individual entrepreneurs independently.

When drawing up a balance sheet for the year, an individual entrepreneur can be guided by the following rules:

• the balance sheet must reflect the state of the entrepreneur’s finances, as well as assets and liabilities;
• the balance sheet is supposed to be drawn up taking into account the property used in business activities;
• property of an individual entrepreneur that does not relate to economic activity can be taken into account in a separate article;
• if the individual entrepreneur is married without a prenuptial agreement or gets divorced, then the balance sheet should contain half of the property, that is, the part of his wife should be displayed separately, in the form of passive funds or losses.

We should not forget that accounting’s main purpose is to assess the financial condition of an entrepreneur. The property of an individual entrepreneur is his private property, which means that he has the right to take into account everything that he considers necessary to assess profits or losses. At the same time, there are no mandatory requirements for the content of accounting compiled by individual entrepreneurs. So the credibility of such reporting is minimal and cannot be used for tax or audit purposes.

On video: Income and expenses in accounting and tax accounting. Latest changes in legislation

An example of filling out a balance under the simplified tax system for 2022

The information on the first two pages of the new simplified financial statements for 2022 should contain all information about the organization and summary accounting data.

"Descriptive" pages of financial statements

Drawing up a balance sheet under the simplified tax system for 2022 implies only 5 types of assets and 6 types of liabilities. Passive accounts have been detailed compared to the previous form. Two added items - “targeted funds” and “fund of real estate and especially valuable movable property” - are necessary to detail the organization’s assets. In them, indicate data on targeted funds aimed at major repairs, modernization of fixed assets or innovation. In addition, many organizations will be required to record the value of real estate or vehicles on their balance sheet.

Please note: the line code corresponds to the account that has the greatest share of it. For example, an enterprise has intangible assets worth 100,000 rubles. (code 1110) and financial investments of 50,000 rubles. (code 1170). In the report, in the line “Intangible, financial and other non-current assets”, code 1110 is indicated, but the total amount is entered - 150,000 rubles. - on both counts.

A company's income is shown on its income statement. It is filled out together with a simplified balance sheet. It is known as Form 2, Profit and Loss Statement.

Can an individual entrepreneur, at his own discretion, keep accounting records and submit financial statements?

Despite the right granted to entrepreneurs by Law No. 402-FZ not to conduct accounting or prepare financial statements, many individual entrepreneurs do not refuse accounting. And there are objective reasons for this.

The ultimate goal of accounting is the preparation of reports that reliably reflect the financial condition of the entity. The information contained in these reports is used not only by the state, but also by internal corporate consumers of information (owners, managers, employees) and third-party stakeholders (investors, creditors, counterparties, auditors). These users make certain important economic and strategic decisions based on such reporting.

An individual entrepreneur who does not conduct accounting and does not prepare financial statements may face a number of objective difficulties:

• refusal to receive a loan, investment, leased property;
• refusal of partners to cooperate;
• the problematic nature of control over accounts receivable and payable;
• inability to qualitatively analyze current performance indicators and make important management decisions;
• inability to organize effective financial internal control, etc.

In addition, there may be situations when an entrepreneur will not be able to refuse to maintain accounting records and prepare financial statements for internal corporate reasons. For example, if the individual entrepreneur is part of a holding company that prepares consolidated statements and exercises strict internal control over the activities of its members.

Note that external users (usually for lending and investment purposes) may need accounting statements (forms 1, 2), certified not only by the signature of the entrepreneur, but also by the mark of the tax authority.

IMPORTANT! If an entrepreneur has decided to conduct accounting and prepare financial statements, he can submit them to the Federal Tax Service in the general manner. Tax officials do not have the right to refuse to accept an individual entrepreneur’s financial statements and put a mark on their acceptance on them.

You will find a sample of form 1 in the article “Procedure for drawing up a balance sheet (example)”.

Additional tax reporting for individual entrepreneurs using the simplified tax system

“Simplified” generally means the absence of VAT. But even if you use it, you will have to pay this tax if you import products or enter into a joint activity agreement.

In all these cases, an individual entrepreneur using the simplified tax system is required to submit a VAT return (order of the Federal Tax Service of the Russian Federation dated December 28, 2018 No. SA-7-3 / [email protected] ). He is given 25 days to do this after the end of the reporting quarter.

Entrepreneurs pay transport, land and property taxes only if they have a taxable base. The procedure for accrual of these mandatory payments for individual entrepreneurs is the same as for “ordinary” individuals - based on a tax notice from the Federal Tax Service. Therefore, individual entrepreneurs do not submit declarations for all these types of taxes in any case.

Objectives of its delivery

Registration number in the Pension Fund of the Russian Federation for individual entrepreneurs - how to find out and why it is needed

It is necessary to understand that the balance sheet is one of the basic elements of annual reporting used by legal entities. There are no mandatory conditions for use for individual entrepreneurs. Moreover, according to federal legislation, they are completely exempt from the need to register.

Despite this, most individual entrepreneurs use the form in question for the purpose of maintaining internal control. Thanks to this financial information, the individual entrepreneur has the opportunity to:

• evaluate the profitability of previously developed and already used projects - perhaps some of them will need to be closed or modified in order to increase income levels, issue bonuses to employees for successful development, etc.;
• analyze the effectiveness of management decisions made - as a rule, this is manifested in total annual income. Based on the results of the data obtained, you can assess your strengths, for example, when making a decision to purchase a home with a mortgage.

The Tax Code of the Russian Federation determines the goals and objectives of the balance sheet

When figuring out whether individual entrepreneurs submit their balance sheet or not, it is worth saying that submitting the document is advisable when using the general taxation regime. In fact, for individual entrepreneurs, reporting is considered a comprehensive analysis of available resources and assigned obligations. Surrender is not required under federal law.

Individual entrepreneur reporting on the simplified tax system with employees

When an individual entrepreneur acts as an employer, he pays wages to his employees. For all types of payments related to personnel, the entrepreneur is required to report to the tax office, the Social Insurance Fund (SIF) and the Pension Fund.

To the Federal Tax Service, the entrepreneur submits Form 6-NDFL, which contains general information about accrued personnel income and withheld income tax (order of the Federal Tax Service of the Russian Federation dated October 14, 2015 No. ММВ-7-11 / [email protected] ). This IP is allotted 30 days after the end of the reporting quarter. The annual form can be submitted later - before March 1.

Also, every year before March 1, the entrepreneur sends a 2-NDFL certificate with “personal” data on payments to employees and withheld tax (order of the Federal Tax Service of the Russian Federation dated October 2, 2018 No. ММВ-7-11 / [email protected] ).

In addition, the individual entrepreneur, using the simplified tax system, submits to the tax authorities calculations for insurance premiums that were accrued during the reporting period for all types of personnel income (order of the Federal Tax Service of the Russian Federation dated October 10, 2016 No. ММВ-7-11 / [email protected] ). The entrepreneur must do this quarterly within 30 days after the end of the reporting period.

Also, entrepreneurs must provide information on the average number of employees to the tax inspectorate by January 20 (order of the Federal Tax Service of the Russian Federation dated March 29, 2007 No. MM-3-25 / [email protected] ).

To the Federal Social Insurance Fund of the Russian Federation, entrepreneurs report on contributions “for injuries”. Form 4-FSS can be sent in paper form within 20 days after the end of the reporting period and within 25 days in electronic form (Order of the FSS of the Russian Federation dated 06/07/2016 No. 381). The “paper” option is allowed only if the number of payment recipients does not exceed 25 people.

An entrepreneur is required to report to the Pension Fund every month by the 15th. The short form SZV-M was approved by Resolution of the Board of the Pension Fund of the Russian Federation dated 01.02.2016 No. 83p. The generalized form of SZV-experience is sent to the fund before March 1 (Resolution of the Board of the Pension Fund of the Russian Federation dated December 6, 2018 No. 507p).

If an individual entrepreneur works independently, that is, is not an employer, he should not send personnel reports to regulatory authorities. Such an entrepreneur is only required to submit tax reports.

About accounting under different tax regimes

It is advisable for entrepreneurs using the general taxation system to keep full records and draw up a balance sheet. Under the simplified tax system, such a need arises in the event of a stable increase in the value of fixed assets. The right to apply a special regime remains with the owners of assets with a valuation of up to 150 million rubles (Article 346.12 of the Tax Code of the Russian Federation). The Russian Ministry of Finance announced the extension of the norm to individual entrepreneurs in letter No. 03-11-11/55403 dated August 29, 2017. This means that “simplifiers” are obliged to control the value of property.

Businessmen can keep records on UTII in order to prevent theft and analyze profitability. The specifics of the mode will not have a special impact on the order of data processing. As a basis, you can take samples of balance sheets of business companies that have switched to UTII.

Balance example

The norms of federal legislation establish that the balance sheet form 1 and 2 report on profits and losses, including other mandatory types of documents, must be transferred to:

• to the regional representative office of the tax service - reporting is submitted to the place of registration of the company or individual entrepreneur. If there are separate structural divisions or branches, only general reporting of the parent company. This must be done at the place of tax registration;
• to the statistics service - in 2022, reporting to Rosstat is considered a mandatory requirement. If the deadlines for delivery are ignored, an administrative fine in the prescribed amount will be issued to authorized officials;
• owners of companies (relevant for legal entities) - the annual report is submitted to them for approval and further transmission to the authorized bodies;
• other authorized state regulatory authorities - in order to comply with federal legislation.

LC IP - what it is and why an individual entrepreneur needs it

The document must be completed by authorized accounting employees (for legal entities) or individual entrepreneurs.

Additional Information! Many large enterprises, when signing a contract for the supply or provision of services, first require the provision of a balance sheet. However, this is not considered a requirement of federal law, but solely the personal desire of the administration.

There are a huge number of services on the Internet, using which you can check online the individual entrepreneur or company you are interested in using the Taxpayer Identification Number (TIN), OGRN. All these services are obtained from reports, including the balance sheet.

According to the rules of federal legislation, the balance sheet must be transferred to a tax specialist:

• by personal contact;
• by registered mail with a description of the contents and notification of receipt.

Sample balance sheet

If you have an electronic digital signature (EDS), the document can be transferred remotely. Just go to the official website of the Federal Tax Service and use the appropriate form. The rule is relevant if there are more than 100 employees.

To eliminate the possibility of making mistakes, it is advisable to use a form.