Reports to the employment center in 2022: one more

Documents establishing reporting to the employment center

The requirements to submit reports to employment centers are established in several documents.

1. According to paragraph 3 of Article 25 of Law No. 1032-1 “On Employment,” employers are required to submit monthly to the employment service authorities:

• information on the application of bankruptcy proceedings,
• information necessary for carrying out activities on vocational rehabilitation and promoting employment of disabled people;
• information on the availability of available jobs and vacant positions created or allocated to disabled people in accordance with the established quota.

• Employers are required to report on staff reductions in accordance with the Decree of the Government of the Russian Federation of February 5, 1993 No. 99 “On the organization of work to promote employment in conditions of mass layoffs” (as amended and supplemented). Reporting for employers is provided for in paragraphs 4 and 5 of this resolution.

Employers are required to submit information about mass layoffs to the employment service at least three months in advance in the form approved in Appendix No. 1 of the above resolution and two months in advance - information about layoffs in the form in accordance with Appendix No. 2.

Decree of the Government of the Russian Federation of April 12, 2022 No. 486 (as amended by Decree of the Government of the Russian Federation of December 31, 2020 No. 2401) obliges employers to provide information about the information and analytical system All-Russian vacancy database “Work in Russia” through the “Employer’s Personal Account” not later than the working day following the day the vacancies appear or close.

Download the table Reporting to the Employment Center for organizations and individual entrepreneurs with employees

Table. Reporting to employment centers for organizations and individual entrepreneurs with employees

Types of reports to the employment center	Periodicity	Base	Approved form
About available places and vacant positions	Monthly	paragraph 3 of article 25 of Law No. 1032-1 “On Employment”	Order of the Ministry of Labor of Russia dated January 26, 2022 No. 24
About the number of working disabled people	Monthly	paragraph 3 of article 25 of Law No. 1032-1 “On Employment”	Order of the Ministry of Labor of Russia dated January 26, 2022 No. 24
About upcoming cuts	In 2 months, with a massive reduction in 3 months	Decree of the Government of the Russian Federation dated February 5, 1993 No. 99 Decree of the Government of the Russian Federation of December 31, 2020 No. 2401 Read also:  KBK for the Pension Fund in 2022 for entrepreneurs	Appendix No. 1 and No. 2 of Resolution No. 99
On the introduction of part-time work	Within three working days	paragraph 2 art. 25 of the Law of April 19, 1991 No. 1032-1 “On Employment”	Order of the Ministry of Labor of Russia dated January 26, 2022 No. 24
On liquidation of an organization or bankruptcy	In two months	paragraph 2 of article 25 of Law No. 1032-1 “On Employment” Decree of the Government of the Russian Federation of December 31, 2020 No. 2401	Order of the Ministry of Labor of Russia dated January 26, 2022 No. 24
About the suspension of production	Within three working days	paragraph 2 of article 25 of Law No. 1032-1 “On Employment”	Order of the Ministry of Labor of Russia dated January 26, 2022 No. 24
About vacancies: opening and closing.	Monthly	paragraph 3.2 in article 25 of Law No. 1032-1	No
Post information about the needs for workers, the conditions for attracting them, and the availability of available jobs for people with disabilities on the “Work in Russia” website.	As vacancies become available	paragraph 3.2 in article 25 of Law No. 1032-1
Notification of hiring an applicant sent by the “Work in Russia” website	Within five days	paragraph 5 in article 25 of Law No. 1032-1

New reporting to the employment fund remotely

While there are no official regulations, local fund offices accept reports in several ways. In some regions, you can report in any form by sending a scanned copy of the report to the email address provided by the local fund. In other places, the fund itself sends a letter with an attached form to fill out (the completed form is sent by reply letter).

The service for remotely receiving reports to the employment service “Work in Russia” has also started working. To use the service, you need to log in as an employer (the “Employers” tab in the upper right corner of the screen).

To submit electronic reports from the employment service, you need to register for “Work in Russia” through the State Services website.

Instructions for registering and submitting a report through the employment service portal “Work in Russia”

Vacancies on the website Jobs in Russia and new reporting from 2022

Federal Law No. 219-FZ dated June 28, 2021 introduced a new clause 3.2 to Article 25 of Law No. 1032-1 on employment in the Russian Federation.

Now organizations and individual entrepreneurs are required to post their vacancies on the “Work in Russia” website if one of the conditions is met:

This obligation is not established only for government agencies and the public sector; everyone with more than 25 employees must publish their vacancies as required by the Law.

If an organization hires an applicant referred by the “Work in Russia” website, you must notify the employment service within five days. This should also be done on the “Work in Russia” portal. If an applicant is rejected for a job, an email notification must be sent indicating the day of the interview and the reasons for the refusal to hire.

The posting of vacancies on the “Work in Russia” website is followed by monthly reporting on the availability and/or closure of vacancies.

More Previously on the topic:

Who is required to post vacancies and report on the “Work in Russia” website from 2022

How to post information on the “Work in Russia” portal

Each organization that posts information on the portal must create an “Employer Personal Account”. To do this, she can register directly on the “Work in Russia” website or do it through State Services. Use step-by-step instructions for employers:

Step 1. Register on the portal

In the right corner of the portal you need to click the “Login and Register” button. Enter personal data: e-mail, last name, first name, patronymic, create a password. Below enter the employer's data: INN, KPP, OGRN or OGRNIP (if any), name of the organization and full legal name of the organization; for individual entrepreneurs, indicate your full name in this line.

If the company is registered on the State portal, you only need to click “Login through State Services”. Data from State Services, which will be needed to post information on the platform, will immediately be loaded into your personal account.

Step 2: Enter job details

Information about available jobs and vacant positions from clause 3.2 of Art. 25 of the Law, the employer can publish it himself or seek help from a recruitment agency, employment service or MFC employees. To add them yourself, you need to click the “Add vacancy” button and fill out 10 sections. In some fields you can select information from the database, in others you must enter it yourself. Then click the “Save and Publish” button. Vacancies must not contain information or conditions that would discriminate against an employee (Article 25 of the Employment Law).

For information about jobs for people with disabilities, the procedure is the same. Additionally, in the “Vacancy Data” section, in the “Work Opportunity for Socially Vulnerable Groups” item, you can use a drop-down list to select the socially disadvantaged groups to whom this vacancy will be available. Here you can indicate whether the vacancy provides for the employment of disabled people under a quota or not.

The vacancy will appear within one day after the portal administrators check the entered data.

Step 3. Working with applicants

You can search for employees on the portal in several ways:

1. Independently in the “Search for Employees” section: set the necessary filters and search among the candidates who have posted information about themselves on the portal.
2. In your personal account: see who is interested in the vacancy, get acquainted with the candidate’s resume, conduct correspondence, send an invitation for an interview.
3. Use the free government service for recruiting employees in the “Help in recruiting employees” section of your personal account. The instructions on the “Work in Russia” portal describe in detail how to obtain it.

If an employer accepts a person referred by the employment service, he must report this on the digital platform within five days (clause 25 of the Employment Law). This function is not yet available on the portal. The mark must be made on the paper letter issued to the candidate by the employment service.

Is it necessary to hire candidates from the “Work in Russia” portal?

No.
Applicants who responded to a vacancy on a single digital platform and on any other job search sites have the same chance of employment (Clause 1 of Art. Law on Employment). However, when an employer refuses a candidate from the employment service, he must notify her on the digital platform about the day of the negotiations, the options for suitable work and the reason for the refusal (clause 25 of the Employment Law)

Step 4. Publishing reports on a single digital portal

How to publish information from clause 3 of Art. 25 of the Law of the Russian Federation, the employment service explained at the end of January 2022. This must be done in the “Reporting Forms” menu item on the “Filling out reports” tab. The reporting forms are approved by the Order of the Ministry of Labor and Social Protection of the Russian Federation “On conducting operational monitoring in order to ensure employment of the population” dated January 26, 2022 No. 24 and are posted on the “Work in Russia” Portal.

After the employer fills out all the necessary data, the report will be checked by employees of the employment center service. If they find shortcomings or inaccuracies, the status “Sent for correction” will be displayed next to the report and the “Edit” button will become available. If the department has no questions, the status “Accepted” will appear.

Before submitting a report to your employment center, check its requirements, since the rules are different in each region: some allow you not to submit information if there is no data, while others require you to submit blank reports every month. At the same time, since the law requires monthly submission of information, reports can be submitted with zero indicators and this will not be an error. The employment center may accept or reject it if it is not needed.

Who has the right to report only in electronic format?

Reports can be submitted to the employment center in person, by courier, by mail, or electronically on the Ministry of Labor website - through the “Work in Russia” portal.

But, starting from 2022, most organizations are required to report only in electronic format through the “Work in Russia” portal.

These are the same organizations that were charged with posting vacancies on the state website. That is, this is, regardless of the form of ownership, all organizations that:

• the average number of employees exceeds 25 people;
• the state has a share in the authorized capital.

How to submit a report through the “Work in Russia” platform

First of all, you should register in the system as an employer. To do this, click the “login” button in the upper right corner of the portal’s main page. Then select the employer login and click the “register” button.

H3 Filling in information about the company

At the registration stage, you need to fill out fields with company data.

Please note: all information should be taken from an extract from the Unified State Register of Legal Entities, which, if necessary, is promptly generated on the Federal Tax Service website.

H3 Posting information about vacancies

To post a vacancy, you must first apply for a recruiting service. After this, you can proceed to specifying information about the vacant position.

The forms of both documents were approved by Order of the Ministry of Labor dated October 20, 2021 No. 738n: appendices 8 and 9, respectively. But you don’t have to create them yourself: just fill out the forms on the portal.

There is no need to contact the employment service in person: reports are submitted exclusively through the “Work in Russia” portal.

Report on quota for disabled people

Quotas for the admission of disabled people are established by Article 21 of the Federal Law of November 24, 1995 No. 181-FZ. And, the requirement to submit reports is in paragraph 3 of Article 25 of Law No. 1032-1.

Quotas are not set for all companies. They must be observed in companies with at least 35 employees.

Companies with more than 100 employees are required to comply with quotas for hiring disabled people in the amount of 2% to 4% of the average number of employees.

For companies with no less than 35 and no more than 100 employees, the quota for hiring disabled people can be set by local authorities in an amount not exceeding 3% of the average number of employees.

Table. Quotas for the admission of disabled people

Reports on the hiring of disabled people under quotas are submitted to the employment service on a monthly basis.

Specific reporting deadlines are set by regional authorities. There is no single day for submitting reports.

There is also no one-size-fits-all reporting form. Therefore, the form established in a specific region should be looked for on the website of the regional employment service.

According to the general rules, the report on job quotas for disabled people indicates:

• total number of disabled employees;
• number of jobs subject to quotas;
• the number of places actually created in the organization for people with disabilities;
• number of vacant places for people with disabilities;
• information about local regulations containing workplace information.

Let's sum it up

• Measures to support citizens who lost their jobs or earnings during the fight against coronavirus required the employment service to have operational information on layoffs, changes in working conditions and pay from citizens who contacted them.
• The Employment Fund was given the right to request the necessary information from the Pension Fund and employers.
• Starting from April 2022, employers must send a weekly report to the employment service with mandatory information according to the list approved by Order of the Ministry of Labor No. 152.
• The procedure and form for sending information must be clarified at your employment fund branch. However, as a general rule, information in any format is provided only remotely.

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Report on unfilled vacancies in the employment center

All employers must report the availability of vacancies.

The requirement to submit a report to the employment center is established by paragraph 3 of Article 25 of Law No. 1032-1.

This report, like the report on job quotas for disabled people, is submitted monthly.

The vacancy reporting form is approved in Appendix No. 10 to Order No. 90n of the Ministry of Labor dated February 19, 2019.

The report contains:

• information about the employer;
• name of the vacant position;
• conditions, nature, mode of operation;
• salary size;
• qualification requirements;
• benefits and guarantees.

Reporting on staff reductions

An organization planning a layoff, two months before, simultaneously with notifying employees, is required to submit a notice of staff reduction to the employment center.

If a massive staff reduction is planned, information about this must be submitted to the employment center three months before the start of the reduction.

The information form is approved in the appendices to the Decree of the Government of the Russian Federation dated 02/05/1993 No. 99.

Information is filled in about each employee, you need to indicate:

• surname, first name, patronymic;
• education;
• profession or specialty;
• qualifications;
• size and conditions of remuneration.

Report on the introduction of part-time work and idle time

Employers have been required to report the introduction of part-time work to the employment service since 2009.

This must be done within three working days after the decision is made to carry out the relevant measures (clause 2 of Article 25 of the Law of April 19, 1991 No. 1032-1 “On Employment in the Russian Federation”).

There is no one-size-fits-all format for this report. Employment centers have the right to develop their own forms. Typically the report includes the following data:

• date of introduction of part-time work;
• the period for which it is introduced;
• reason;
• the number of workers who will be affected by this regime.

A copy of the order introducing part-time work at the enterprise must be attached to the report.

In addition, organizations (except SMEs) must submit information on underemployment of workers monthly to the statistical authorities using statistical observation form No. P-4 (NZ) “Information on underemployment and movement of workers” with instructions for filling it out, approved by order of Rosstat dated December 25. 2008 No. 325 (changes to this form were approved by Rosstat order No. 42 dated March 13, 2009). The deadline for submission is no later than the 3rd day after the reporting month.

What information and when should you submit to the employment service?

Submitting reports to the employment service is not a new obligation for employers. It has long been necessary to submit reports in certain cases (clause 2 and clause 3 of Article 25 of the Law of the Russian Federation “On Employment in the Russian Federation” (hereinafter referred to as the Law on Employment) dated April 19, 1991 No. 1032-1). The forms for submitting information were approved by Order of the Ministry of Labor dated January 26, 2022 No. 24, they are valid from February 11, 2022.

Submit personnel reports to regulatory authorities using smart programs

Report to the employment center on labor protection

Employment centers in Russian regions have the right to request employers to report on labor protection.

As a rule, the report provides information about:

• the presence or absence of industrial injuries;
• conducting instructions and training of employees;
• conducting a special assessment of working conditions;
• providing workers with personal protective equipment;
• availability of sanitary facilities in the organization;
• other information.

Responsibility for failure to submit reports to the employment center

According to Art. 19.7 of the Code of Administrative Offenses of the Russian Federation, failure to submit or untimely submission to the employment service of information about the introduction of a part-time working regime, as well as their presentation in a distorted form, entails the imposition of an administrative fine:

• for officials - from 300 to 500 rubles;
• for legal entities – from 3,000 to 5,000 rubles.

Violation of the legislation on quotas for jobs for people with disabilities faces a fine of 5,000 to 10,000 rubles based on Art. 5.42 Code of Administrative Offenses of the Russian Federation

Failure to submit reports may trigger an inspection by the labor inspectorate. As a result, the fines may be much higher.

New requirements for reports to the Employment Service

Have you already prepared a new report to the Employment Service? If not, then let's discuss what information is expected from you.

First, it’s worth understanding why you have to submit a new report. Maybe it was introduced to somehow control the situation on the labor market?

So, you need to prepare a new report to the Employment Service. What information should it contain?

In connection with the coronavirus, the Ministry of Labor began to conduct monitoring to understand what is happening, what is the current situation in the market regarding employment. This is necessary in order to somehow prevent mass unemployment. Information is needed on transferring employees remotely, to working with a reduced salary, information on debts, and the introduction of non-working days. All this is already provided to the Ministry of Labor. (Letter of the Ministry of Labor dated March 25, 2020 No. 16-2/10/B-2328, Order of the Ministry of Labor dated March 24, 2020 No. 152).

More work needs to be done on the actual employment of the population. That is why, in order to be heard, you and I need to prepare the following information on debts.

• How many employees and what specialties have you transferred to remote work or part-time work?
• How many employees are idle, on leave without pay.
• Who was fired, how many employees do you plan to fire.

A special service was created to collect information from employers. There are step-by-step instructions and guidance.

It is necessary to send to the portal work in Russia trudvsem.ru.

The question immediately arises of what threatens those who do not provide updated information to the employment center. A fine of 5,000 rubles is provided for defaulters. (Article 19.7 of the Administrative Code).

Algorithm for filling out a new report

On the main page of the portal, click on the banner “Operational monitoring of employment in connection with the spread of coronavirus infection” or on the red banner “Operational monitoring of employment”, click the “Submit information” button.

Click on the red “Submit Information” button.

Go through authorization. Enter your personal account login and password on the government services website.

You are taken to a page with a report form containing information about changes in the number of employees, as well as “Part-time employment of workers due to the spread of coronavirus infection.” Provide general information about the company (type of activity, information about employees). If you transfer employees to part-time work, then do not forget to indicate the reason.

Please fill in all fields. If you do not have employees who are on unpaid leave, then enter 0.

The site has special filling tips that appear when you hover the cursor.

The report must be continually updated as new information becomes available.

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