Military registration in an organization - step-by-step instructions 2022

Organization of military registration and its purpose

Military registration is a system of techniques and methods that ensures the registration of all persons of military age in a single database, the reflection in it of basic information about each such person, as well as the subsequent updating of this information.
The military registration system allows the competent authorities to monitor how timely each person liable for military service fulfills his military duty, and to track cases of illegal evasion. The main regulatory acts that regulate the process of military registration are the Law “On Military Duty and Military Service” dated March 28, 1998 No. 53-FZ and the regulations on military registration approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719.

What exactly is military registration for, what is its purpose? The answer to this question can be found in regulation No. 719, in paragraph 2 of which the purpose of military registration is formulated approximately as follows:

• during periods when the situation in the country is calm, the main task of military registration is to ensure that each conscript fulfills his military duty, that is, to promptly monitor the army’s staffing level and prevent illegal evasion from service;
• if a military conflict occurs or a real threat to the country’s security arises, then, using the military registration mechanism, the authorized bodies must promptly mobilize those liable for military service, as well as ensure the need of government agencies for labor resources.

IMPORTANT! The need for labor resources is ensured by attaching citizens liable for military service who are in the reserves to certain government agencies, so that during mobilization they are not sent to the place of hostilities, but perform certain labor functions in such government structures.

In order for military registration to serve its purpose, as stated above, the state must have up-to-date information about each conscript. For this purpose, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18–27 years) and those liable for military service (reservists; persons who have a deferment until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of regulation No. 719).

To do this, the legislator obliged all males in the year in which they turn 17 years old to appear on a summons at the military registration and enlistment office and undergo the initial military registration procedure, during which a special commission will determine whether the conscript is fit for military service and to what extent ( without restrictions or limited suitability).

ATTENTION! The initial military registration is carried out from January 1 to March 31 of the year in which the conscript turns 17 years old (Clause 1, Article 9 of Law No. 53-FZ). This means that even conscripts who have not yet actually reached the age of 17 must appear at the military registration and enlistment office within the specified time frame if they have received a summons.

For more information about the initial military registration, see the article “Initial military registration of citizens”

Both large departments (Ministry of Defense, Ministry of Internal Affairs, Foreign Intelligence Service, FSB) and authorities of constituent entities of the Russian Federation and local governments, as well as organizations (clause 5 of Regulation No. 719) are responsible for the functioning of the military registration mechanism.

But who exactly carries out military registration for each person liable for military service? As mentioned above, these are military commissariats (or, if they are not in a certain territory, local government bodies). But not only. If a potential conscript works in any organization, then it is she who must maintain military records for him.

Step-by-step instructions for maintaining military records in an organization were prepared by ConsultantPlus experts. Get a free trial and proceed to the HR Guide.

What does military registration mean in an organization and why is it needed, we will explain further.

Organization of military registration in 1C: ZUP ed. 3.1

Published 08/25/2020 10:30 Author: Administrator The organization of military registration is entrusted to the personnel officer. When hiring a new employee, you should familiarize yourself with his military ID and passport, which should contain o. Based on this data, the personnel officer enters information into the program. And often a specialist who has just started working with the program has questions: “How to organize military registration in the program, and which employees are subject to military registration? Only men? What if there are also women? How to enable military registration settings and where to enter data? How to generate reports for the military registration and enlistment office? Let's look at all these questions step by step.

The main document regulating the organization of military registration is the Decree of the Government of the Russian Federation of November 27, 2006 No. 719 (as amended on July 20, 2020) “On approval of the Regulations on military registration.”

Not only men, but also women can be liable for military service. You can familiarize yourself with the list of military registration specialties, as well as professions, specialties in which female citizens receive military registration specialties and are subject to military registration in Appendix 1 to the above Resolution.

We recommend that you immediately contact the military registration and enlistment office to obtain information about the list of required reports and the deadlines for their submission.

Enabling the military registration section and setting up the program

To enable the function of maintaining and organizing military records in the 1C: Salary and Personnel Management program, you need to configure it.

Step 1. Go to the “Settings” - “Human Resources” section.

Step 2. Check the “Military registration is maintained” checkbox.

This setting will allow you to maintain military records of employees and enter data on military IDs in personal cards. In the “Personnel” section, the item “Military registration” and “Sheets of messages about changes” and other reference books relating to military registration will appear.

Step 3 . In the “Settings” - “Organization Details” section, go to the “Accounting Policies and Other Settings” tab, and then follow the “Responsible Persons” hyperlink and fill out the “Responsible for VUR” (military educational work) field, indicating the date of entry of this entry .

Step 4. In the same section “Recording policies and other settings”, click the “Military registration” hyperlink. Printed forms of the order on the organization of military registration and the work plan for military registration will open in the window.

Step 5. Print out the documents “Order on the organization of military registration” and “Work plan for the implementation of military registration.”

Step 6. In the “Positions” directory (section “Personnel”), set the military registration category for each position.

Step 7. Fill in the reporting information. Indicate the code and control number according to OKPDTR - All-Russian Classifier of Worker Professions, Employee Positions and Tariff Classes. This classifier can be found on the Internet.

For example, for the position of director, according to the classifier, the following data is available.

Indicate the OKPDTR code, control number and category for completing the reporting.

Next, let's move on to filling out the data in the employee's personal card.

Filling out military registration data in the employee card

Step 1. Go to the “Personnel” - “Employees” section. In the employee’s card, enter information about the employee’s military service – hyperlink “Military registration”.

An employee may be:

• person liable for military service;

• not liable for military service;

• conscript.

Depending on his relationship to military service, enter the rest of the information based on the data on his military ID (if available). Women, disabled people, citizens exempt from military service, etc. (see clause 15 of the Regulations on Military Registration) – put “Not liable for military service”.

Step 2. Specify the stock category:

Category 1 – employees who served in the military;

Category 2 – those who have o (indicated as a private).

Step 3. On the card, note the employee’s attitude towards military registration:

• is registered with the military;

• registers with the military;

• is not registered, but should be;

• removed from military registration due to age;

• removed from military registration due to health reasons.

Step 4. Indicate his suitability for military service:

A – fit for military service;

B – suitable with minor restrictions;

B – limited use;

G – temporarily unsuitable;

D – not suitable.

Step 5. Fill in the name of the military registration and enlistment office. It is entered into the directory manually - the “Create” button.

This directory is also available in the “Personnel” - “Military registration and enlistment offices” section. It includes military commissariats in which employees are registered.

All data filled in the card will be included in the report forms. Let's look at them.

Step 6. After filling out all the data, print the “Personal Card (T-2)” form from the employee’s card in the “Employees” directory.

Section III “Information on military registration” is completed.

To store personal cards, it is recommended to organize a file cabinet, arranging it by category:

Category 1 – officers;

Category 2 – soldiers, sergeants, warrant officers, etc.;

Category 3 – women;

Category 4 – conscripts.

Reporting for military registration and enlistment offices

Step 1. In the “Personnel” - “Personnel Reports” section, “Reporting for military registration and enlistment offices” was activated separately.

Let's look at some of them.

Upon admission or dismissal of an employee, information about him is submitted to the military registration and enlistment office.

Step 2. Generate the “Notice of hiring or dismissal” report. It is filled out based on the data we entered into the employee’s card.

Step 3. By clicking the “Settings” button, you can set the selection, for example, by the value “Military registration and enlistment office” or select certain employees in the report.

“Organization Registration Card (Form No. 18)” automatically includes the military registration data entered by us and is provided to the military registration and enlistment office.

It is better to check with the military registration and enlistment office about what reports and information must be provided and in what time frame. Generating other reports will not cause any difficulties.

All reports can be saved to disk or sent by email.

Changing employee information.

When information about an employee changes, this data is also transmitted to the military registration and enlistment office.

Step 1. For example, let’s make changes to the employee’s card in the column “Married status” - “Divorced”. To do this, open the card in the “Employee” directory and follow the “Family” hyperlink.

Step 2. Go to the “Personnel” - “Change Message Sheets” section and create a new “Create” document.

Step 3. Set the switch to the “Sheet issued” position, indicate the contents of the changes and print the message sheet by clicking the button of the same name. Information about the employee is filled in automatically from the program data.

The employee passes this sheet to the military registration and enlistment office and returns the signed counterfoil of the sheet to the personnel officer. What is marked in the generated document in 1C - “The spine of the sheet has been received.”

To transmit to the military registration and enlistment office information about changes in information about an employee, the “Information on changes for the military registration and enlistment office” report is intended, which is generated on the basis of the document “Change Notification Sheet”.

Step 4. Go to the section “Personnel” - “Personnel reports” - “Reporting for military registration and enlistment offices”. Open and generate the “Information about changes for the military registration and enlistment office” report. The signed document is transferred to the military registration and enlistment office.

The task of the personnel officer is to timely and reliably reflect information on employees regarding military registration and send it to military commissariats. To do this, the 1C: ZUP program contains all the necessary documents and reports.

Author of the article: Olga Kruglova

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Comments

+1 Irina 01/24/2022 14:13 Alena, good afternoon. The implementation of new cards for military registration is planned in 1C only for mid-February 2022. You can follow the release of the new release for military registration here v8.1c.ru/…/…

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+2 Alena 01/19/2022 11:09 Thank you for the article! Please tell me if you have such information. How can you upload a card in 1c using a new form in accordance with the new instructions for military registration.

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0 Asia 10/12/2020 01:46 Thank you very much!

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Maintaining military records and reservations in an organization: general information

First of all, it is worth noting that military records should be kept not only for conscripts, but also for all those liable for military service who work/train in the organization. Law No. 53-FZ (clause 1, article 52) includes all persons in reserve as such:

• those who were discharged from the army into the reserve;
• persons who have a deferment or for some other reason did not have time to serve up to 27 years (including those exempted from service due to successful completion of the military department at the university);
• persons who served alternatively in civilian life;
• women with military specialties.

ATTENTION! If the company employs persons exempt from military service by law, or women who do not have a military specialty, then the employer does not need to keep military records for them.

For more information about who should keep military records in a company, see the article “What applies to mandatory personnel documentation?”

The procedure and basic rules that companies must follow in this context are established in the Methodological Recommendations for maintaining military records in organizations approved by the General Staff of the RF Armed Forces on July 11, 2017.

So, in relation to the above persons, companies must carry out military registration. To do this, they, just like military registration and enlistment offices, collect, systematize and keep up to date information about the performance of military duty by employees liable for military service. In addition, an important goal of military registration in an organization is a correct analysis of how much the company will be provided with labor resources if a military conflict suddenly arises and the mobilization of the military-liable part of the population is announced.

Military registration in a company must be carried out by as many specialists as required by the norms of clause 12 of Regulation No. 719. So, for example, if the company employs less than 1,500 citizens liable for military service, then the registration is carried out by one specialist, and then part-time.

IMPORTANT! Moreover, if in a company two or more specialists must keep records of employees liable for military service, then the company should create a separate structural unit - a military registration desk (clause 13 of Regulation No. 719).

In order to document the maintenance of military registration in the company, an order should be issued on the organization of military registration, in which, signed by the manager, it is indicated which of the employees will carry out military registration.

ATTENTION! Candidates of specialists who will carry out military registration must be agreed upon with the military registration and enlistment office, which has jurisdiction over the territory where the company is located. In addition, companies must send there copies of orders on the appointment/dismissal of specialists from the position of maintaining military records (clause 22 of the Methodological Recommendations).

Instructions for maintaining military records in organizations

A specific list of functions assigned to employees involved in the registration of military personnel in the company must be enshrined in special instructions for maintaining military records.

Such instructions outline the requirements for an employee involved in recording military personnel: what legal norms he should know and what he should be guided by in his work. In addition, this document defines the main job responsibilities and rights of the employee who carries out military registration in the company, and also prescribes provisions regarding the measures of responsibility of such a specialist for violations that he may commit while maintaining records.

What kind of reporting to submit for those liable for military service?

All Russian employing organizations, regardless of their form of ownership and management structure, are required to keep records of employees and submit reports to military commissariats. Only individual entrepreneurs are exempt from this need. The deadlines for such reporting and responsibility for errors are established by law. In 2021, the following will be sent to military registration and enlistment offices:

• No. 6 “Report on the number of working and reserved citizens in reserve”;
• No. 18 “Organization record card”;
• No. 19 “Information on the provision of labor resources from among the state industrial enterprises.”

There are several documents regulating the reports of a personnel officer to the military registration and enlistment office:

• Federal Law No. 61 of May 31, 1996 “On Defense” (Article 8 “Functions of organizations and responsibilities of their officials in the field of defense”);
• Federal Law No. 31 of February 26, 1997 “On mobilization preparation and mobilization in the Russian Federation” (Article 9 “Responsibilities of Organizations”);
• Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 of November 27, 2006;
• Methodological recommendations for maintaining military records in organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

Methodological recommendations for maintaining military records in 2022

To correctly maintain military records, the company must draw up a plan for the relevant work for the year (which must also be agreed upon with the military registration and enlistment office). In such a plan, all deadlines for employee accounting activities should be indicated.

Military registration of citizens in organizations is carried out according to documents, the list, forms, storage and filling procedures of which are established by the Ministry of Defense of the Russian Federation (clause 27 of Regulation No. 719). And it is conducted on the basis of the following documents (clause 25 of the Methodological Recommendations):

• registration certificate - for conscripts who have not yet served;
• military ID - for persons liable for military service in reserve.

Therefore, when hiring in 2022, the specialist responsible for accounting must check whether all the specified documents are in order: whether there are any inaccuracies, fake records, torn sheets, whether all the necessary marks are in place. And if not, inform the military registration and enlistment office.

So, during the year, a special employee in the organization must monitor the completeness and relevance of information about employees subject to military registration. For these purposes, such an employee creates a personal card for each employee liable for military service, which reflects all the information about him: marital status, position held in the organization, level of education, place of residence, etc. (clause 28 of the Methodological Recommendations).

For information on the form with which the employer carries out military registration of employees, see the article “Unified Form No. T-2 - form and sample of completion.”

If any employee receives a summons from the military registration and enlistment office, the company's military registration desk must notify him about this, and also ensure that he appears at the military registration and enlistment office in a timely manner. If a woman with a military specialty gets a job, the company must send her to the military registration and enlistment office for initial registration.

In addition, the company should explain to its employees exactly how they must fulfill their military duty in the event of mobilization, as well as what responsibility will arise if they do not do so.

An important function of specialists conducting military records in an organization is the reservation of workers, i.e., assigning the necessary specialists to the organization for the duration of a military conflict.

ATTENTION! As a rule, the booking tool is available only for strategically important enterprises, i.e. those carrying out military or government contracts, directly affecting the livelihoods of the population, etc. You can find out whether a company can book employees in the event of martial law being introduced at the military registration and enlistment office.

The company's military registration desk reports to the military registration and enlistment office. Therefore, the organization must send all information regarding:

• hiring (dismissal) of military personnel;
• changes in current information about such employees.

In addition, the company is required to annually notify the military registration and enlistment office of the number and composition of employees aged 15 and 16 years, as well as those who have just reached the age when initial military registration must be carried out.

An inspector from the State Labor Inspectorate in the Nizhny Novgorod region explained what kind of reporting organizations are required to submit to the military registration and enlistment office. V. I. Neklyudova. Get trial access to ConsultantPlus and get acquainted with the official’s point of view for free.

At least once a year, the information from the organization’s military registration desk should be verified with the information available at the military registration and enlistment office. For these purposes, the company must maintain a special audit log.

Order on the organization of military registration: sample

As stated above, military registration in the company is organized from the moment the order is issued, signed by the head, on the organization of military registration of citizens, including the reservation of employees in the reserve.

You can download the form for such an order on our website.

This order must specify who exactly will carry out military registration in the company, as well as who will replace the main specialist during the period when he will be absent for some reason.

Responsibility for violation of the rules for maintaining military records in the company

Since maintaining military records in an organization is its duty, and not a right, then, accordingly, the legislator provides for penalties for failure to fulfill/incorrect performance of this duty.

From 05/05/2020, liability for violations with military registration for officials of organizations responsible for military registration work has been strengthened. The corresponding amendments to the Code of Administrative Offenses of the Russian Federation were introduced by Law No. 132-FZ dated April 24, 2020. So:

• for failure to submit within the prescribed period to the military registration and enlistment office or other body carrying out military registration, lists of citizens subject to initial military registration, the fine will be 1000-3000 rubles. instead of 300-1000 rubles. (Article 21.1);
• failure to notify citizens of a summons from the military registration and enlistment office or other body that carries out military registration, as well as failure to provide citizens with the opportunity to timely appear when summoned - 1000-3000 rubles. instead of 500-1000 rubles. (Article 21.2);
• failure to report information about citizens hired or dismissed from work who are or are required to be, but are not registered with the military - 1000-5000 rubles. instead of 300-1000 rubles. (clause 3 of article 21.4).

Employer's liability

Since work related to military registration is regulated by legislative standards and is focused on the implementation of government tasks, inappropriate and negligent attitude towards fulfilling the requirements is punishable by law. For this purpose, administrative responsibility is provided.

The degree of liability depends on what kind of violation was committed and in what form.

Types of punishment are collected in the table:

*since, according to the law, the manager carries out not only the organizational, legal and personnel support of the enterprise, but also the financial support of military registration, for this purpose orders are issued to release persons registered with the military from work, while retaining their place and paying average wages when the need to visit the military registration and enlistment office on call.

Results

Methodological recommendations for maintaining military records, as well as Regulation No. 719 and Law No. 53-FZ, require in 2022 that all organizations employing citizens liable for military service keep records of such workers. To do this, the company must allocate a special employee (or several specialists) and issue an appropriate order establishing his functions. The military registration itself in the company is expressed in maintaining up-to-date information about all employees liable for military service. For this purpose, the company creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if an organization is of strategic importance, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of military registration rules in organizations, penalties are imposed on the employer.

Sources:

• Federal Law of March 28, 1998 No. 53-FZ
• Decree of the Government of the Russian Federation of November 27, 2006 No. 719
• Code of Administrative Offenses of the Russian Federation

You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

New regulations on military registration for employers

On January 8, 2022, Order No. 700 of the Minister of Defense of the Russian Federation dated November 22, 2021 came into force, which approved the new Instruction on organizing work to ensure the functioning of the military registration system (hereinafter referred to as MO Instruction No. 700).

At the same time, from this date, the previous similar order, dated July 18, 2014, No. 495, became invalid.

According to the law, organizations and their officials maintain and store registration documents of citizens registered with the military in the manner determined by the Ministry of Defense of the Russian Federation (subparagraph “b”, paragraph 31 of the Regulations on military registration, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719).